Team Assistant

Contract

This is a Consultancy contract. More about Consultancy contracts.

Result of Service

The IC will perform activities in a timely manner.

Work Location

VALENCIA

Expected duration

3 MONTHS

Duties and Responsibilities

The United Nations Global Service Centre (UNGSC) provides critical Supply Chain, Geospatial, Information and Telecommunications Technologies services and Training to all Special Political missions, Agencies, Funds and Programmes of the UN system worldwide. This position is located in the Liaison and Protocol Unit, ICT Cost Recovery & Coordination Services, within the Service for Geospatial, Information and Telecommunications Technologies (SGITT) at the UNGSC in Valencia, Spain. The Incumbent reports to and works under the supervision of the Chief, Liaison & Protocol Unit. The Individual Contractor will be performing the following duties: •Provides general office support services to help ensure the smooth functioning of an organizational unit. •Uses standard word processing package to produce a variety of routine correspondence and reports, in accordance with institutional standards. •Maintains calendar/schedules; monitors changes and communicates relevant information to appropriate staff inside and outside the immediate work unit. •Reviews, records, routes and/or processes email or other documents; gathers pertinent background material; tracks and monitors follow-up action as required. •Maintains electronic files and databases for work unit. •Updates and maintains large distribution lists; assemble documents, reports and other materials for global dissemination, using electronic formats; •Performs a variety of administrative duties (e.g. meeting organization, reservations, office supply and equipment orders, etc.) •Supports monitoring compliance of courses; •Supports updates of training data; •Supports with the Learning Management System records updates •Supports with managing conference/training courses participation •Performs other duties as assigned

Qualifications/special skills

High School Diploma or equivalent is required. Two (2) years of experience in general office support or related are required. Experience in the use of Office software packages (e.g. MS Word, Excel, PowerPoint) is required. Experience in conference/event or training organization and management is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Fluency of Spanish is desirable.

Additional Information

Not available.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.