TEAM ASSISTANT

Contract

This is a G-4 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 4 years of experience, depending on education.

Salary

The salary for this job should be more than 1,589 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Org. Setting and Reporting This position is located in the United Nations Mission Stabilization in the Democratic Republic of Congo (MONUSCO). The Team Assistant will be based in Goma. The incumbent reports to the Head of Administration Unit.

Responsibilities Within delegated authority, the Team Assistant will perform the following duties:

•Provides general office support services to help ensure the smooth functioning of an organizational unit and requests, including drafting routine written responses or routes to appropriate personnel. •Performs a wide range of office support and administrative functions. Responds or drafts responses to routine correspondence and other communications; uses standard software document processing packages to produce a wide variety of large, complex documents and reports. •Ensures standard word processing package to produce a variety of routine correspondence, receive phone calls and visitors, and respond to routine inquiries and information. •Performs service written products for completeness and grammatical and typographical accuracy and maintains files (both paper and electronic) and databases for the work unit. •Maintains calendar/schedules; monitors the change and communicates relevant information to appropriate staff inside and outside the immediate work unit. •Conducts reviews of spare parts/materials request lists received from different regions, initiates the acquisition process, prepares the distribution lists for all deliveries of the good’s purchase orders received in the mission, and creates notifications for spare parts/materials shipment to different regions if necessary. •Assists in the Service Entry Sheet (SES) processes for payment of services provided to the Transport section in all the missions. •Assists in itemized lists of spare parts materials for Delivery at Place (DAP). •Prepares and processes Low-Value Acquisitions for the requirement of local spare parts, follows up with the Finance and Procurement offices to settle any outstanding issues, and Initiates requests for creating the product identification (PID) for spare parts and materials. •Performs any other tasks that are required.

Competencies Professionalism Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Communication Speaks and writes clearly and effectively; listens to others; correctly interprets messages from others, and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication. Tailors’ language, tone, style, and format to match the audience; demonstrates. Openness in sharing information and keeping people informed.

Teamwork Works collaboratively with colleagues to achieve organizational goals; solicits input genuinely. Valuing others’ ideas and expertise; being willing to learn from others; placing team agenda before personal agenda; supporting and acting in accordance with a final group decision, even when such. Decisions may not entirely reflect own position, share credit for team accomplishments, and accept joint responsibility for team shortcomings.

Education High school diploma or equivalent is required.

Job - Specific Qualification A national type B driving license is required.

Course work/training in human resources management are desirable.

Work Experience A minimum of three (3) years of progressively responsible experience in general office support, work with Microsoft Office, vehicle spare parts acquisitions and analysis, with an organization or company are required.

A minimum of three (3) years of progressively responsible experience in spare parts acquisitions services are required.

Languages English and French are the working languages of the United Nations Secretariat. For this position advertised, fluency in oral and written French and English is required.

Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.