Team Assistant

Provide reliable administrative assistance to SGITT/APMU staff

This opening expired 2 years ago. Do not try to apply for this job.

UNLB - United Nations Logistic Base

Open positions at UNLB

Brindisi (Italy)

Admin

Application deadline 2 years ago: Monday 28 Aug 2023 at 23:59 UTC

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Overview

Provide reliable administrative assistance to SGITT/APMU staff

You have:

High School Diploma or equivalent is required.
At least 5 (five) years of experience in general office support or related is required.
Experience in the use of Office software packages (e.g. MS Word, Excel, PowerPoint) is required.
Experience in working in the United Nations or similar international organization is desirable.
Prince2 Foundation certification is desirable.
Fluency in oral and written English is required.
Knowledge of another official United Nations language is desirable.

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Details

Result of Service Reliable administrative assistance to SGITT/APMU staff in support of front office activities related to general administration and outreach activities, maintaining consistent application of relevant standards and guidelines.

Work Location BRINDISI

Expected duration 3 MONTHS

Duties and Responsibilities The United Nations Global Service Centre (UNGSC) provides critical Supply Chain, Geospatial, Information and Telecommunications Technologies services and Training to all Special Political missions, Agencies, Funds and Programmes of the UN system worldwide.

This position is located in the Administration and Programme Management Unit (APMU) within the Service for Geospatial, Information and Telecommunications Technologies (SGITT) at the UNGSC in Brindisi, Italy.

The Incumbent reports to and works under the supervision of the Chief APMU or other designated officer.

The Individual Contractor will be performing the following duties:

Provides general office support services to help ensure the smooth functioning of an organizational unit. Uses standard word processing package to produce a variety of routine correspondence and reports, in accordance with institutional standards. Maintains calendar/schedules; monitors changes and communicates relevant information to appropriate staff inside and outside the immediate work unit. Reviews, records, routes and/or processes email or other documents; gathers pertinent background material; tracks and monitors follow-up action as required. Maintains electronic files and databases for work unit. Updates and maintains large distribution lists; assemble documents, reports and other materials for global dissemination, using electronic formats; Performs a variety of administrative duties (e.g. meeting organization, reservations, office supply and equipment orders, etc.) Provide secretarial, administrative and logistics support to meeting, boards, committees, conferences, etc. Assist in the preparation of presentation materials using appropriate technology/software. Performs other duties as assigned

Qualifications/special skills High School Diploma or equivalent is required. At least 5 (five) years of experience in general office support or related is required. Experience in the use of Office software packages (e.g. MS Word, Excel, PowerPoint) is required. Experience in working in the United Nations or similar international organization is desirable. Prince2 Foundation certification is desirable.

Languages English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is desirable.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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Potential interview questions

Can you describe a time when you had to manage multiple tasks simultaneously?	This question assesses your organizational skills during busy periods.	Provide a specific example where you successfully prioritized tasks.
How do you ensure effective communication within a team?	This assesses your communication skills and collaboration techniques.	Pro members can see the explanation.
What tools do you use to stay organized and manage your schedule?	Pro members can see the explanation.	Pro members can see the explanation.
Describe your experience with MS Office software.	Pro members can see the explanation.	Pro members can see the explanation.
Have you ever worked in a multicultural environment? How did you handle differences?	Pro members can see the explanation.	Pro members can see the explanation.