Support Services Officer Gdynia
Provide coordinated and strategic support for key support functions.
This opening expired 2 years ago.
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Overview
Provide coordinated and strategic support for key support functions.
You have:
- At least 3 years' experience in similar role (procurement, accounting).
- Knowledge of supply chain and procurement processes and administrative.
- Knowledge of code of conduct principles.
- Advanced level of English and Polish languages.
Contract
This is a DRC - National contract. More about DRC - National contracts.
Danish Refugee Council, one of the world’s leading humanitarian NGOs, is currently looking for a highly qualified Support Services Officer to be based in Gdynia, Poland.
The Danish Refugee Council (DRC) is a leading protection agency with a mandate to promote and protect durable solutions to conflict and displacement-affected populations on the basis of humanitarian principles and human rights. DRC is implementing a multi-sector response to support Ukraine refugees, IDPs, and host populations both within Ukraine and in the neighboring countries of Poland, Romania and Moldova, and wider Europe. Since late February 2022, nearly 4 million Ukrainians and third-country nationals have crossed the border to Poland. As part of its neighboring country response, DRC is establishing an operational presence in Poland to support displaced populations through partnership with civil society organizations and national NGOs, duty bearers, and other actors.
About the job
Provides coordinated and strategic support for key support functions (procurement, logistics, administration) and ensures the smooth running of support functions to meet the field base needs in line with the DRC Operations Handbook.
- Support administrative and procurement in Gdynia community center which include:
- Logistics and procurement support.
- Procurement of anything needed for running the project, including for partners.
- Procurement of premises, upgrade/alteration if required.
- Furnishing and connection of utilities, internet, cleaning services.
- Procurement of assets, GPE, stationery
- Potential requirement for staff movement, site visits etc to be facilitated through local vehicle rental suppliers (3 or 4 companies operating in Gdynia).
- Assess the need for warehouse and a limited contingency stock (or potential alternatives)
- Identification of suitable available office premises in accordance with MOSS check from Safety (taking into account location/access/security/capacity etc.).
- Registration of new premises with local/national authorities.
- Rehabilitation works for GCC.
- Liaise with property agents/local authorities with regards to payment of administrative fees and procurement of required legal documentation.
Point of contact with regards to all support functionality/logistical issues.
Any other tasks as requested by the Base Manager.
About you
- At least 3 years' experience in similar role (procurement, accounting).
- Knowledge of supply chain and procurement processes and administrative.
- Knowledge of code of conduct principles.
- Advanced level of English and Polish languages.
In this position, you are expected to demonstrate DRC’ five core competencies:
Striving for excellence: You focus on reaching results while ensuring an efficient process.
Collaborating: You involve relevant parties and encourage feedback.
Taking the lead: You take ownership and initiative while aiming for innovation.
Communicating: You listen and speak effectively and honestly.
Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse, and harassment.
We Offer
Contract type: National Staff Contract
Contract length: 4 months
Band: H
Designation of Duty Station: Gdynia
Start date: asap
We offer a competitive salary and benefits in accordance with the Danish Refugee Council’s Terms of Employment for National Staff.
Application Process
Applicants must upload a cover letter and an updated CV in English. A****pplications sent by email will not be considered.
Applicants must already possess the right to live and work in Poland or be EU/EFTA/Ukrainian citizens.
Closing date for applications: 10th September 2023
Applications will be reviewed on a rolling basis and we, therefore, encourage you to apply as soon as possible.
For further information about the Danish Refugee Council, please consult our website drc.ngo.
Potential interview questions
| Can you describe your experience with procurement processes and how you ensure they meet project needs? | The interviewer wants to assess your understanding of procurement and your ability to ensure it aligns with project objectives. | Discuss specific experiences where you successfully managed procurement and any strategies you employed for effective outcomes. |
| How do you prioritize tasks when managing multiple support functions simultaneously? | The interviewer is evaluating your organizational skills and ability to manage competing priorities. | Pro members can see the explanation. |
| Describe a situation where you had to coordinate logistics for a project. What challenges did you face? | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you ensure compliance with legal and administrative requirements in your work? | Pro members can see the explanation. | Pro members can see the explanation. |
| What is your approach to establishing and maintaining relationships with suppliers and partners? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 4 years ago
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Updated 1 year ago
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Source:
drc.ngo
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