Supply & Shipping Assistant, GS-5, FT, Supply Division, Copenhagen, Denmark

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 4,164 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, every right

The position is shared between the Transport Centre (TC) and the Emergency Coordination Unit (ECU), reporting to Chief, Transport Centre and Snr. Emergency Manager, Emergency Coordination Unit.

How can you make a difference?

Summary of key functions/accountabilities:

1. Reviews and evaluates incoming sales orders, supply requisitions and including emergency requests to ensure quality and adequacy of information, specifications, appropriateness of requests, quantities, shipment, delivery dates, budgets.
2. Monitors the status of Country Office emergency and procurement service orders and center specific KPIs. Pro-actively follows up on placed orders and deliveries with all parties concerned in order to ensure timely and safe delivery of goods.
3. Communicates and transmits all relevant information to customer including changes to planned deliveries, to facilitate delivery and customs clearance of shipments. Prepares and provides timely and regular status / monitoring reports to customers.
4. Updating of databases and management systems for use by HQ, Field Offices or Regional Offices. Prepares statistics for presentation, submits regular reports.
5. Monitors daily attendance of centre staff and prepares monthly absence reports and acts as the Centre Security Focal point. Provides advice and ensures administrative support as required such as arrangement of meetings.
6. Monitors, reports and files the project status reports and resources used against budget.
7. Acts as the Centre’s travel and budget focal point and maintains necessary budgetary records.
8. Any other duties or assignments as requested by the supervisor.

To qualify as an advocate for every child you will have…

Education: Completion of secondary education. University courses/certifications in business administration, supply chain management, procurement or logistics is an asset.

Experience: Five years of relevant administrative and/or supply-related working experience in the areas of procurement, supply or logistics is required. Familiarity with UNICEF, UN supply procedures and systems is an asset.

Language Requirements:

Fluency in both written and spoken English is required. Knowledge of another UN language (French, Spanish, Arabic, Chinese, Russian) and/or local language of the duty station (Danish) is a strong asset

Eligibility note: UNICEF staff members globally and applicants who are EU nationals or in possession of a valid work permit for Denmark are eligible to apply. General Service (GS) staff are personally responsible for any travel and accommodation arrangements and UNICEF will not cover any costs related to relocation.

For every Child, you demonstrate...

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are…

• Demonstrates Self Awareness and Ethical Awareness (1)
• Works Collaboratively with others (1)
• Builds and Maintains Partnerships (1)
• Innovates and Embraces Change (1)
• Thinks and Acts Strategically (1)
• Drive to achieve impactful results (1)
• Manages ambiguity and complexity (1)

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.