Supply & Logistics Specialist, NOC, FT Abidjan

Mid Logistics & Procurement

Overview

Manage supply operations to support UNICEF's objectives.

You have:

• Advanced university degree in Business Administration, Management, International Economics, Engineering, or related areas.
• Minimum of five (5) years of relevant experience in supply, procurement, contracting, or administration.
• Fluency in French and working knowledge of English is required.
• Understanding of development and humanitarian work; emergencies experience an advantage.

Contract

This is a NO-3 contract. This kind of contract is known as National Professional Officers. It is normally only for nationals. It's a staff contract. More about NO-3 contracts.

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias, or favouritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic, and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education, and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfil their potential but also will lead to sustained growth and stability of countries. Therefore, the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations. Job organizational context: Under the direct guidance of the Supply/Logistics Manager, the incumbent manages the supply operations of a complex nature with significant impact on programme delivery, services, supply and logistic, processes and systems, requiring advanced professional technical mastery and expertise in support of operations and programme objectives. Accountable for effective planning, contracting, procurement, distribution, inventory management of UNICEF's supplies, in support of the Country Programmes. Collaborate with all other UN agencies to accelerate implementation of the Harmonized Business practices for supply and logistic initiatives in line within Reform/coherence.

Key Functions, Accountabilities and Related Duties/Tasks

1. Provide rapid and relevant responses to evolving supply needs and situations facing children and families, including emergency situations, with a priority on achieving value for money.

2. Ensure sound, accurate supply management systems, procedures, and documentation as well as regular, accurate reporting to maintain the highest level of integrity, standards, and accountability.

3. Ensure that effective support UNICEF and Government capacity-building efforts are provided to enhance efficient, effective, and timely supply delivery

4. Supervise and manage effective procurement, local and/or offshore, with a goal to attain lowest cost without sacrificing quality

5. Collaboration and Partnership

1. Provide rapid and relevant responses to evolving supply needs and situations facing children and families, including emergency situations, with a priority on achieving value for money

Responsible for supply planning through coordination with Operations/Programme Sections. Provides technical advice on specifications, supply arrangements facilitating cost-effective efficient procurement, customs clearance, inventory management and distribution of supplies and equipment, in support of the country programme implementation.

Participate in the Country Programme strategy planning preview and reviews to advice on supply/ requirements for the Plan of Operations and Annual Work Plans... Develops Supply/ component of the Country Programme.

2. Ensure sound, accurate supply/ management systems, procedures, and documentation as well as regular, accurate reporting to maintain the highest level of integrity, standards, and accountability

Establish and maintain contacts with the Supply Division in Copenhagen on supply procurement policies. Interprets and advises the country office on policies and procedures impacting on offshore and local procurement and delivery. Maintains links with Copenhagen on transnational shipments, deliveries, claims and appropriateness of supplies.

Advise on standby agreements with relevant private business companies for cost effective local procurement of supplies as well as for fielding of supply assistance to projects sites/End users.

Oversee the overall preparation of appropriate documentation: cash and supply requisitions, purchase orders, long term arrangements, CRC submissions etc.

Ensure preparation of the supply status reports required for donor reports, budget reviews, programme analysis, annual reports, appeals, etc.

Regularly create and communicate accurate incoming supplies information.

3. Ensure that effective support UNICEF and Government capacity-building efforts are provided to enhance efficient, effective, and timely supply delivery

Plan, design and conduct training for UNICEF's staff/consultants and counterparts in supply management, customs clearance, distribution and inventory management of supplies and equipment to maximize supply delivery. Provide effective coaching to the staff/consultants as required.

4. Supervise and manage effective procurement, local and/or offshore, with a goal to attain lowest cost without sacrificing quality.

Conduct local procurement through issuance of tenders, bid adjudication and contract management... Conduct market research, identify, and recommend potential local suppliers. Gather and maintain data on and evaluate local supply sources' overall performance, (competitive pricing, cost effectiveness, product quality and timely delivery,). Monitor and assess supply operations and control mechanisms and advises on appropriate actions to take.

Monitor progress of offshore and/or regional procurement through regular contacts with the Action Office(s).

Communicates and reports quality issues with respect to supplies and/or service agreements.

5. Collaboration and Partnership

Coordinate with the Programme Section on supply planning, providing technical advice on procurement specifications and supply administration as well as providing advice on supply requirements in the development of the supply component of the Country Programme.

Provide advice to the Country Office, Government and implementing partners on offshore and/or local procurement policies and procedures, delivery and utilization of UNICEF supplies and equipment; coordinate with the Supply Division, Copenhagen, on supply policy and/or activities.

Team with the Programme Section and other members of the Operations Section to facilitate procurement of supplies and equipment.

Develop and maintain partnership and collaborative relations with UNICEF, Government, UN, and bilateral counterparts in supply activities.

Inform Programs of incoming materials and quality issues to ensure maximum use of available transportation, warehousing space, manpower and other resources.

IMPACT OF RESULTS

1. Rapid and relevant responses provided to evolving supply needs and situations, including emergency situations, with a priority on achieving value for money.
2. The highest level of integrity, standards and accountability maintained by implementing sound, accurate supply management systems, procedures, and documentation as well as regular and accurate reporting.
3. Technical leadership, support, coaching, and training provided to capacity-building in order to enhance efficient, effective and timely delivery of supplies. UNICEF, Government, and all implementing partners; accountability is ensured for supply assistance Government counterparts and implementing partners are orientated and trained in UNICEF supply assistance policies and procedures.
4. Effective procurement conducted to attain best overall value while maintaining product quality.
5. Effective collaboration and partnership in supply/procurements/purchasing/contracting/with internal and external counterparts developed and maintained through better coordination, communication and networking. Effective partnership standby agreement concluded to ensure timely procurement, delivery, utilisation and monitoring of quality and movement of supply assistance.

COMPETENCIES AND LEVEL OF PROFICIENCY REQUIRED

Core Values

• Care
• Respect
• Integrity
• Trust
• Accountability

Core Competencies (For Staff with Supervisory Responsibilities) *

• Nurtures, Leads and Manages People (1)
• Demonstrates Self Awareness and Ethical Awareness (2)
• Works Collaboratively with others (2)
• Builds and Maintains Partnerships (2)
• Innovates and Embraces Change (2)
• Thinks and Acts Strategically (2)
• Drives to achieve impactful results (2)
• Manages ambiguity and complexity (2)

To qualify as an advocate for every child you will have…

Education

Advanced university degree in Business Administration, Management, International Economics, Engineering, International Development, Contract/commercial Law, or specialization in directly related areas including credited courses in supply, logistics, purchasing or contracting.

Equivalent educational qualification in relevant areas (transport or logistics operations/management, supply management, etc.)

Experience

A minimum of five (5) years of relevant experience in supply, procurement, contracting, administration and/or other directly related technical fields is required. Understanding of development and humanitarian work. Emergencies experience an advantage. Health supply chain management experience an advantage.

Language Requirements

Fluency in French and working knowledge of English is required

For every Child, you demonstrate...

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are…

(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.

[add the 8th competency (Nurtures, leads and manages people) for supervisory role]

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements. UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

This position has been assessed as an elevated risk role for Child Safeguarding purposes as it is:a role with direct contact with children, works directly with children, is a safeguarding response role. Additional vetting and assessment for elevated risk roles in child safeguarding (potentially including additional criminal background checks) applies.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

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Potential interview questions

Added 3 years ago - Updated 1 year ago - Source: unicef.org