Supply & Logistics Officer (Polio), NO-A, Kabul, Afghanistan, Afghan Nationals Only

Contract

This is a NO-1 contract. This kind of contract is known as National Professional Officers. It is normally only for nationals. It's a staff contract. More about NO-1 contracts.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, Safety

The Supply and Logistic Officer reports to the Operations Specialist (Polio) as per the Country Office set-up for supervision and guidance. The Supply and Logistics officer provides technical and operational support as per the Country Office (CO) set-up and is responsible for managing the supply chains of a small sized country office, or elements of the supply chains of a larger supply operation. The supply chain operations include planning, procurement, contracting, customs clearance, warehousing, in country transport and distribution, as well as monitoring of supplies, services and construction works. The incumbent supports management collaboration with programmes in defining supply interventions to meet programmatic needs and achieve results for children, and provides technical and advisory support to governments, national systems, and partners on supply chain management.

How can you make a difference?

1. Supervision of supply and procurement management

• Preparation of the annual work plan for the ACO Polio section; assist in determining priorities/targets and performance measurements and monitoring work progress to ensure that results are achieved according to schedule and performance standards.

• Support management and procurement of ACO Polio supplies and services as per the section’s supply plan on a timely manner. In collaboration with Supply Division, Regional Office and the global supply community, ensure knowledge sharing and learning is prioritized in order to continuously build capacity of individuals and the team.

• In consultation with supervisor, ensure establishment and maintenance of operational capacity to handle ACO Polio supply chains, and contracting of third-party services if applicable (e.g. customs clearance, warehousing, transport, distribution).

2. Supply chain service delivery, logistics management and emergency response

• In consultation with supervisor, prepare and monitor the implementation of yearly ACO Polio supply plan, and provide input to supply requirements for ACO Polio Annual Work Plans. Participate in the planning, implementation, monitoring, and evaluation of the supply chain operations, including establishment of performance indicators, and assessment of fit for purpose of products and services.

• Monitor and review supply procurement requests for accuracy and compliance, ensure all procurement requisitions are according to approved ACO Polio supply plan, and coordinate delivery of supplies in conjunction with ACO Supply section. Support the establishment of long-term agreements (LTAs) where relevant. Maintain highest level of integrity, ethical standards, and accountability in the procurement of goods, contracting of services and construction work. Monitor progress of offshore and/or regional procurement and take action to ensure timely customs clearance of supplies entering the country.

• Manage and monitor inventory of all Polio stock in various warehouses across the CO and share monthly status report with Supervisor. Manage and monitor the implementation of all in-country transportation of Polio vaccines, supplies, and goods. Keep stakeholders/partners informed on the progress. Implement appropriate vendor management practices e.g., supply performance reviews.

• Prepare and monitor monthly reports on status of all commitments (e.g., Purchase Order, Service contract, Sales Order, and Purchase Requisition), service contracts validity period, commitments utilization progress and share with Supervisor.

• Analyze supply dashboards, implementation rates of key performance indicators and supply information/data from various systems and conduct root cause analysis of supply chain bottlenecks and challenges, with a view to drive improvements and ensure efficient and effective supply chains for children.

• Participate in the development of an emergency supply & logistics strategy based on risk assessment analysis and Programme assumptions. Ensure an emergency supply and logistics preparedness action plan for the CO is established in line with Core Commitments for Children in Humanitarian Action (CCC) and implemented (establishment of relevant LTAs and frame agreements for emergency response, prepositioning of stock, and training of staff in the country office).

• Build strong working relations with ACO Supply & Logistics section, Regional Chiefs of Supply, as well as Supply Division, to align with global and regional approaches and initiatives in supply chain management.

3. Collaboration with programme and implementing partners

• In collaboration with supervisor, develop close collaboration with programme sections through involvement in programme design, planning, and preparation for implementation of supply components as well as monitoring and evaluation. Establish accountability framework with programmes, for delivery of results for children. • Prepare supply documentation to facilitate input to donor dialogue, and support development of supply components of proposals to donors including budgeting and use of innovative financing mechanisms for supplies, services and construction works. • Support assessment of and collaboration with implementing partners including civil society, establishment of Programme Cooperation Agreements (PCAs), and monitoring of supply components under Harmonized Approach to Cash Transfers (HACT). • Participate in events/meetings that build partnerships and collaborative relations with Government, UN organizations and bilateral counterparts in supply and logistics activities including harmonized and collaborative procurement.

4. Technical and advisory support to government/national systems

• Provide input to promoting of supply chain strengthening and change management initiatives with governments and partners, to ensure efficient and effective supply chains for children. • Provide input to capacity development initiatives in the area of supply chains for children, in close collaboration with supervisor and programme colleagues. Support supply components of health systems strengthening as might be relevant in the country context. • Prepare relevant supply reports to facilitate advisory support to Governments/national systems in defining and determining supply solutions for children, such as use of procurement services; supply financing solutions; local market development; private sector engagement.

5. Innovation, products, and markets

• Contribute to pilots and support the actual roll-out of new products and services, in close collaboration with supervisor and Supply Division.

• Support initiatives for promote critical thinking, innovative approaches and good practices on supply chain management within the organization as well as with externals to ensure effective and efficient supply chains for children.

• Further to analysis of supply spend and related procurement strategies, support initiatives to ensure local market development where relevant.

To qualify as an advocate for every child you will have…

• An university degree in Business Administration, Management, Economics, Supply Chain Management, Logistics, Procurement, Contract/Commercial Law, International Development, Health, or related social science field.
• A minimum of one year of relevant professional experience, at the national and international levels, in supply, logistics, procurement, contracting, administration and/or other directly related technical fields is required.
• Understanding of development and humanitarian work.
• Emergency experience an advantage.
• Health supply chain management experience an advantage.
• Fluency in English is required.

For every Child, you demonstrate…

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA).

To view our competency framework, please visit here.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

* Female candidates are highly encouraged to apply.

* Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

* Employment is conditional upon receipt of medical clearance, any clearance required, the grant of a visa, and completion of any other pre-employment criteria that UNICEF may establish. Candidates may not be further considered or offer of employment may be withdrawn if these conditions are unlikely to be met before the date for commencement of service.

* The successful candidate for this emergency recruitment MUST be available to commence work within 31 days of receiving an offer.