Supply & Logistics Assistant, GS-5, TA, Maracaibo - Venezuela, LACR
Application deadline 1 year ago: Thursday 25 Mar 2021 at 03:55 UTCOpen application form
This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education. More about G-5 contracts.
UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.
Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.
For every child, a fair chance
The scale of needs resulting from the outflow of Venezuelans is rapidly surpassing the capacities of receiving countries, further straining already vulnerable host communities. An estimated 2.6 million Venezuelans are currently living abroad, including nearly 2 million in countries within Latin America and the Caribbean. Women, unaccompanied children and indigenous groups are particularly at risk of violence, discrimination, trafficking, exploitation and abuse. More than 600,000 people are estimated to be in need of WASH services throughout the neighboring countries, and the health and nutrition situation of children and lactating women is also deteriorating due to the lack of available quality food and drinking water, and unsanitary conditions. The dynamic and complex nature of population movements require ongoing monitoring and assessment and a differentiated and flexible response for the diverse group of vulnerable people.
UNICEF is scaling up its response to children and women on the move, prioritizing its response and scale up its capacities, field presence and programme activities inside Venezuela and bordering countries, while also providing advocacy and technical assistance to these and other receiving countries. The regional strategy promotes cross-sectorial activities such as cash-based programming and community engagement, while also ensuring to link humanitarian and development activities to improve the resilience of communities.
How can you make a difference?
The Supply & Logistics Assistant reports to the Supply & Logistics Officer for guidance and general supervision. The Supply & Logistics Assistant provides a broad range of transactional, procedural, and administrative tasks; in support of the efficient supply, procurement, and logistics of the country office, ensuring timely and efficient output that is in compliance with UNICEF rules and regulations; whilst demonstrating the capacity to research, adapt and evaluate irregular cases, and also to recommend improvements to process delivery and design. At the G-5 level, the below tasks are expected to be carried out with an important level of independence.
Summary of key functions/accountabilities:
- Register the warehouse's movements in UNICEF's Vision System (SAP): Receptions, movements and deliveries.
- Coordinate with the company the receptions and deliveries in the warehouse.
- Coordinate de transport and register the Waybills in SAP
- Coordinate with the Implementing Partner the supply deliveries
- Receives supply requisitions, ensuring accuracy of specifications of items, and confirms availability of funds, obtaining additional information from the programme sections as necessary. Monitors assigned requisitions to ensure completion of procurement actions in a timely manner.
- Obtains quotations, issues invitation to bids to approved and listed suppliers and contractors arranges and participates in Bid openings, compile price tabulations with price ratings and recommendations for order placement.
- In coordination with the S&L Officer, corresponds with Programme Sections and suppliers as well as contractors on supply, procurement matters.
- Receives and scrutinizes supplier and contractor's invoices for payment.
- Undertakes market research to identify potential suppliers, and contractors under the guidance and supervision of the Supply&Logistics Officer.
- Monitor price movements of commodities procured locally.
- Preparation of cost estimates and arranges for meetings with vendors at the office and/or visiting new suppliers and contractors.
- Maintains files with all required procurement and contract documentation (POs, Institutional contracts, invoices, delivery receipts, payment requests, correspondence, etc.)
- Any other tasks assigned by the supervisor
To qualify as an advocate for every child you will have…
- Education: Completion of secondary school education is required, with courses/certifications in business administration, supply chain management, procurement or logistics considered as an advantage.
- Experience: Minimum 5 years of progressively responsible administrative and/or supply-related work experience (procurement, supply or logistics) is required. Familiarity with UNICEF, UN supply procedures and systems is an asset.
- Language Requirements: Fluency in Spanish is required. Fluency in English is considered as an asset.
For every Child, you demonstrate…
UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.
The competencies required for this post are:
* Leading and supervising (I) * Formulating strategies and concepts (II) * Analyzing (III) * Relating and networking (II) * Deciding and Initiating action (II) * Applying technical expertise (III)
View our competency framework at
UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
Please note this is an emergency fast track recruitment. Successful candidates MUST report at the duty station within 30 days from receipt of offer.
Only shortlisted candidates will be contacted and advance to the next stage of the selection process.