Supply Chain Officer SC10 - RBB

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Are you ready for SAVING LIVES CHANGING LIVES of the world's most vulnerable people? If yes, this opportunity is for you!

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

Job Title: Supply Chain Officer (Regional Preparedness Project Manager) Grade: SC10 Type of contract: Service Contract Vacancy Number: 142626 Duration: 6 months with possibility to extend Duty Station: Bangkok, Thailand

ABOUT WFP

The World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience.

The 2020 Nobel Peace Prize awarded to WFP is recognition that ending hunger is a critical first step towards global peace. WFP recognizes that one of the greatest contributions it can make to humanity is to provide a voice to the 690 million hungry people in the world. It gives us a platform to make their needs heard and to mobilize support for the assistance they need. Delivering on our mandate of Zero Hunger requires us to have a diverse, inclusive and gender-balanced workforce.

WFP’s Regional Bureau for Asia and the Pacific in Bangkok, Thailand oversees operations in 17 countries plus the Pacific, reaching 30 million people with assistance valued at US $3 billion. The portfolio ranges from humanitarian aid in Tajikistan, to school meals in Cambodia and Laos, supporting government social protection schemes in India and Pakistan, climate change adaptation in Nepal and Sri Lanka, nutrition for mothers and children in Bangladesh and Timor Leste, to emergency preparedness in Indonesia and the Pacific.

JOB PURPOSE

The Global Logistics Cluster (GLC), with the World Food Programme as its lead UN agency, is seeking a Project Manager to guide the Asia-Pacific rollout of a humanitarian logistics preparedness localization project.

The Field-Based Preparedness Project (FBPP) is a global capacity strengthening initiative that seeks to strengthen the preparedness and response capacities of national humanitarian actors, within the field of supply chain/logistics. While the project has a strong focus on the National Disaster Management Agency, it also seeks to actively involve all relevant national actors.

We are seeking a dynamic, proactive individual to take lead the project within the Asia-Pacific region, where six countries are currently active. The applicant must be a Thai citizen with a solid grasp of capacity strengthening approaches, experience in humanitarian environments, and a strong understanding of humanitarian supply chains and logistics considerations.

KEY ACCOUNTABILITIES

A) FIELD PREPAREDNESS ACTIVITIES: Supervise and guide the in-country project officers as they work with disaster management authorities:

1. Support scoping missions to candidate project countries including coordinating with WFP Country Office (CO) management and national stakeholders as well as socializing the project’s institutional capacity strengthening methodology (see heading ‘B’)
2. Coordinate with CO counterparts on all aspects of the regional preparedness project roadmap and country-specific project implementation plans.
3. Build and maintain productive partnerships with the CO and support the project officers as they build relationships with in-Country partner organization and national stakeholders.
4. Ensure country-level project expenditure remains within upper and lower limits and within project mandate, engaging CO counterparts as necessary.
5. Support relevant human resources staff on recruitment aspects and onboarding of project officers.
6. Ensure project officers reflect project objectives in country-specific project documents and meet reporting requirements within the defined time frame and to quality standard.
7. Remotely support and supervise project officers. This includes providing/facilitating coaching/training as needed; supporting project officers on facilitating workshops/trainings; and supervise project officers to ensure project timeline, deliverables and resources remain on track and verifying that project activities are aligned with CO 5-year plans, national strategies and Project goals and mandate; and support to identify project risks and subsequent mitigation measures as appropriate.
8. Guide project officers in developing and implementing project phase-out/transition strategies, and for departing project officers, ensure end-of-mission reports are completed to standard and submitted before departure.
9. Coordinate post-closure country activities related to GLC preparedness including debriefing and lessons-learnt activities.
10. Lead information sharing and archiving activities across project countries in the region and initiate regular regional-level information sharing activities across active project countries.
11. Participate in Regional Bureau (RB) Emergency Preparedness and Response (EPR) planning and coordination activities as needed to ensure alignment with the project.
12. Act as the regional project focal point for GLC emergency preparedness project activities in coordination with the GLC regional focal point and WFP RB EPR focal points.
13. Support the design of Simulation Exercises for Gap identification in the framework of preparedness.

B) INSTITUTIONAL CAPACITY STRENGTHENING (ICS): The FBPP's ICS Framework forms the core of the project's work. In close coordination with GLC and RBB:

1. Plan, implement and monitor regional- and country-level ICS activities to ensure compliance with the project’s ICS methodology and approach.
2. Supervise and guide project officers in the operationalization of the FBPP'S ICS approach, including scope, planning and implementation of capacity strengthening activities.
3. Review ICS guidance documentation for clarity and coverage, ensure field-level inputs to guidance documentation are collated and addressed; lead regular regional ICS briefing sessions and actively participate in the development of the global ICS content development.
4. Advise the FBPP capacity strengthening focal point on areas of contention, or unclarity on ICS guidance.

C) GLOBAL REPORTING & PARTNERSHIPS: Work on global-level projects prioritized in the GLC work-plan to facilitate and support the Logistics Cluster Preparedness and ICS Work Stream activities:

1. Support the global-level project team in reporting to the GLC Preparedness Working Group on the activities and outputs of the project, and to Project donors on activities within the region and providing input to donor funding proposals.
2. Lead presentations to RB and non-project COs on the FBPP and the ICS framework.
3. Implement and support a regular monthly reporting mechanism from country-level towards global level on project progress, critical paths and budget consumption.
4. Support further global preparedness activities or events, as required.

D) SURGE CAPACITY (if required): Where required, support ongoing and sudden-onset emergency response activities on global and regional levels (desk support) or through field deployments on country-level (surge support).

1. Deploy to cluster/sector operations in the field to undertake field support when and as needed (up to three months).
2. Support the implementation of new Logistics Cluster operations in the aftermath of a disaster or conflict, in accordance with the GLC Head of Operations and under the guidance of the Logistics Cluster Coordinator.
3. Review and clear the information/documentation produced and submitted from country before dissemination by the IM team.

MINIMUM QUALIFICATIONS

EDUCATION

• Bachelor or Master degrees in one or more of: science; management; social science; international relations; crisis/ disaster management; emergency preparedness and response or related field; information management; capacity strengthening; teaching.

WORK EXPERIENCE

• Minimum of seven years (five years for candidates with Master degree) of proven professional work experience in programme/project management (in any sector), including minimum two years of progressive experience in management, planning and coordination, as well as monitoring and evaluation of international development and/or humanitarian projects in the Asia-Pacific region.
• Demonstrable relevant knowledge of, and experience working with a systemic Institutional Capacity Strengthening methodology.
• Experience working on humanitarian logistics preparedness and/or response, as well as understanding of the IASC cluster system, especially Logistics Cluster, is important.

KNOWLEDGE AND SKILLS

• Proven background in seeking out holistic, multi-sectoral approaches.
• Critical thinking skills are necessary.
• Demonstrable knowledge of results-based project management is required.
• Proven skills in working in international teams and managing projects under tight deadlines and resource constraints in an engaging and solution-oriented environment.
• Proven skills in supervising, managing and supporting a distributed team.
• Excellent written and verbal communications skills; good research and analytical skills.

LANGUAGE

• Excellent in both oral and written communication skills in English.

DESIRABLE KNOWLEDGE AND SKILLS

• Internationally based programme/project management experience is desirable.

DEADLINE FOR APPLICATIONS

Tuesday 22 June 2021, 23:59 hrs Bangkok time

This vacancy announcement is for Nationals from Thailand.

Only short-listed candidates will be contacted. To be considered, interested candidates are invited to apply via (https://www.wfp.org/careers/job-openings ).

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Female applicants and individuals with disabilities are encouraged to apply.

WFP is committed to diversity and inclusion within its workforce, and encourages all qualified candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the selection & recruitment process, and for work-related needs upon joining the Programme. WFP has zero tolerance for sexual exploitation and abuse, any kind of harassment, including sexual harassment, abuse of authority or discrimination. All selected candidates will, undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.