Supply Chain Officer (Re-advertisement)

Contract

This is a DRC - National contract. More about DRC - National contracts.

The overall purpose of the role:

The Supply Chain Officer (Procurement, Asset, and Warehouse) is responsible for the timely and effective planning and monitoring of the: (procurement, Asset, warehouse and vehicles maintenance) in line with DRC operational procedures and principles and the duty station will be DRC Basra office.

Responsibilities:

Procurement:

• Procure all materials and equipment ordered by the projects in a cost-effective and transparent manner in line with DRC and donor-specific policies, in collaboration with the Supply Chain Manager (SCM) and Supply Chain Specialist.
• Process all purchase requisitions on DRC Microsoft ERP dynamics system from receiving the PR till end of procurement process.
• A focal point for liaising with suppliers. Create and follow up on realistic delivery schedules and compare actual deliveries in order to evaluate supplier performance and responsiveness.
• Ensure that all Purchase Requests, Purchase Orders, RFQ and ITBs are tracked from point of planning and request through to final receipt.
• Regularly review, update and share the information management databases and trackers to the PM and SCM.
• Prepare the RFQ and ITB relevant documents, as well as TOC (tender) reports for procurement & tender committee review of RFQ level.
• Assist with the preparation of contracts and amendments of contracts when needed.
• Maintain and update suppliers list using the Supplier Profile and Registration Form.
• Participate and facilitate the supplier pre-qualification process
• Assist in the strategic sourcing for frequently purchased items to ensure framework agreements with the suppliers and service providers are in place
• Ensure procurement files are accurate and records are complying to DRC and donor procurement policies, the filing system is properly established, all soft copies and hard copies of procurement files are accessible and manageable by auditors
• Prepare and submit payments of suppliers to finance in a timely manner
• Conduct duties in accordance with DRC Iraq program Standard Operating Procedures (SOPs).
• Conduct duties in accordance with the DRC Code of Conduct.

Asset:

• Ensure purchased assets are registered in the DRC Microsoft ERP-dynamics system.Responsible for registering any new purchased DRC/donor asset and tagging process for each asset.
• Issuing (Lend)/receiving assets to/from DRC staff as per DRC guidelines and operations handbook.
• Responsible for managing the asset journals on the ERP dynamics system (modify information’s of assets, add, delete, and dispose)
• Responsible for managing GPE’s (General program equipment’s) as per guidelines of DRC

Warehouse(compound):

• Responsible for proper stocking of commodities according to DRC Operations Handbook
• Informs the SCM of any change of quality of commodities in stock by following stock disposal methods and reporting
• Responsible for the keeping of detailed and accurate stock records.
• Responsible for on time loading/unloading of commodities
• Follow up with the other sites on all receipts of transit stocks
• Daily supervision of the Warehouse casual laborers
• Ensure consumables are utilized before expiry dates
• Ensure minimum stock levels are maintained
• Responsible for the daily, weekly and monthly good housekeeping of the warehouse(compound).
• Timely and correct reporting on stock movement to project manager.
• Applying correct stock control measures
• Maintain DRC Basra warehouse(compound) documentation in an orderly and systematic filing system
• Plan future storage capacity and locations within the Warehouse(compound) and sharing with the SCM
• Maintain standards on health and safety, hygiene and security in the Warehouse(compound)
• Responsible for the management and maintenance of fleet works for vehicles and generators at the DRC Basra compound.
• Responsible for adequate supplies of water, fuel, and other utilities at DRC Basra compound.
• Conduct duties in accordance with DRC Iraq program Standard Operating Procedures (SOPs)
• Conduct duties in accordance with DRC Code of Conduct

Reporting lines Reporting to: Project manager

Experience and technical competencies:

• University degree (Logistics, Business Administration, or Economics will be preferred)
• Experience of working with UN or Non-Governmental Organizations (NGO / INGO)
• Minimum 2 years of experience in Supply Chain
• Understanding of the local market, local legislation related to contracts.
• Understanding of the Supply Chain (procurement, assets, and warehouse) rules and regulations of major international donors.
• Very good skills MS Word, Excel, Outlook, PowerPoint
• Very good interpersonal and team skills.
• Commitment to humanitarian principles and values.
• Commitment to and understanding of DRC’s aims, values, and principles
• Very good English language.
• Working knowledge of written and spoken. Kurdish / Arabic will be an asset.

Education:

• University degree (Logistics, Business Administration, or Economics will be preferred)
• Significant proven relevant experience may be acceptable in lieu

Languages:

• Arabic Required
• Working knowledge of written and spoken English.

Key stakeholders:

• Project manager
• Finance Manager
• Supply chain manager