National Procurement Assistant

Logistics & Procurement

Overview

Support efficient and transparent procurement operations

You have:

• University degree in business administration or any other related field
• At least two years of relevant experience in Procurement, UN experience is an asset
• Working knowledge of English and Arabic
• Iraqi National

Organizational Setting

The Food and Agriculture Organization (FAO) in Iraq is committed to improving food security, advancing agricultural development, and supporting rural livelihoods. Effective procurement operations are essential to FAO’s ability to deliver timely, high-quality goods and services to support its programs The Procurement Assistant performs a wide range of routine administrative and control functions in support of FAO's procurement services. He/she contributes to timely and efficient procurement operations.

Reporting Lines

Under the overall supervision of the FAO Representative, the incumbent interacts with colleagues from within the work unit and with immediate clients from within the Organization, providing a wide variety of routine administrative and procurement services. The Procurement Assistant reports to Procurement Officer / Specialist in the country. He/she acts independently in routine matters. Supervision and guidance received supports the incumbent in his/her day-to-day work.

Technical Focus

The National Procurement Assistant will provide support for efficient and transparent procurement operations in FAO’s Basra office. The incumbent will be involved in key areas such as conducting market research, preparing procurement documents, following up on procurement orders, ensuring accuracy in invoice verification, and maintaining procurement records. The role also includes contributing to sustainability initiatives and ensuring compliance with FAO's corporate procurement guidelines.

Tasks and responsibilities

• Review and prepare routine documentation and correspondence related to assigned procurement actions, including, but not limited to: local market research, identification ‘of potential suppliers, preparation of invitations to bid, bid summaries, purchase orders and/or contracts, simple contractual amendments, renewals; obtain clarifications when necessary. • Follow up on purchase orders and contracts: monitor receipt of order confirmation, shipment and receipt of goods and services, receipt of performance bonds or other necessary documentation. • Review invoices of incoming goods, transportation services and custom's clearance fees for accuracy; bring to the supervisor's attention any discrepancies which may arise, prior to processing the payment. • Report on the status of procurement actions. • File documents and correspondence and ‘database records related to procurement actions, assigned tenders, purchase orders and contracts. • Run periodic reports, take action as requested. • Ensure data input into systems as accurate. • Review with the supervisor problems and discrepancies related to assigned actions. • Support corporate initiatives in accordance with the Corporate Environmental Responsibility Strategy to reduce emissions, increase efficiency and integrate sustainability. • Perform other related duties as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• University degree in business administration or any other related field • At least two years of relevant experience in Procurement, UN experience is an asset • Working knowledge of English and Arabic • Iraqi National

FAO Core Competencies

• Results Focus • Teamwork • Communication • Building Effective Relationships • Knowledge Sharing and Continuous Improvement

ADDITIONAL INFORMATION

• FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
• Applications received after the closing date will not be accepted
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
• For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

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Potential interview questions

Added 1 year ago - Updated 1 year ago - Source: fao.org