Supply Chain Officer - Procurement

Work Arrangement:

Job Description

BACKGROUND:

The International Rescue Committee (IRC) is one of the world's leading crisis response agencies, providing life-saving assistance and supporting recovery and reconstruction for people affected by war and natural disasters. Active in public health, education, livelihoods, women's empowerment, youth development, and protection and promotion of rights, IRC assists people from harm to home.

The IRC was registered in Uganda in mid-1998 and implements rehabilitation activities in the sectors of Child and Youth Protection and development, Health, Economic recovery and Development and women protection and empowerment as well as contributing to the response to the Southern Sudanese Refugee situation. IRC Uganda has a head office in Kampala, field offices in Kiryandongo, Lamwo, Moroto, Kyaka and West Nile.

Job Overview

The Supply Chain officer – Procurement holds the primary responsibility of responsible for coordinating the procurement function at the country office by ensuring that requests are serviced in a timely to deliver goods and services requested for. Performance of tasks shall be executed in a manner that promotes best value for money in accordance to IRC standard operating procedures.

Specific Responsibilities:

Procurement:

In conformance with the IRC Standard Operating Procedures and specific donor regulations.

- Receive all Purchase Requisitions / Item Forecasts, review them for accuracy of the required information before onward processing. - Ensure all procurements are fully and accurately documented and tracked which leads to easy tracing of procurement records. - Support the sourcing process through issuance of RFQ, RFPs and other sourcing tools to respective vendors. - Participate in invoice evaluations of offers received from providers (bid analysis and evaluation reports) Coordinate deliveries with suppliers, logistics team and requesters/clients in a timely manner. - Participate in vendor performance reviews, market surveys and key procurement calendar activities. - Maintain database of good and reliable suppliers for different categories of supplies, goods and works. - Preparation and submission of periodic reports as required by the department. - Perform any other duties as may be assigned from time to time.

Reporting:

- Prepare a monthly activity report for submission to the Senior Supply Chain Manager – Country Office. - Produce a monthly commitment status report.

Systems Compliance and Improvement

- IRC-Uganda specific finance, logistics, IT, security, communications and human resource/administration policies and procedures. - Any new procedures and guidelines designated in circulars from Country Director and SCC.

Policy compliance – IRC way policies

- Ensure any violations of the IRC Sexual Abuse and Exploitation Code of Conduct are reported to the CD. The reporting of violations is an obligation on the part of all staff members. - Assist where necessary in undertaking activities that aim to prevent the occurrence of sexual abuse and exploitation of beneficiaries by IRC and other humanitarian workers.

Confidentiality

- Ensuring the non-disclosure of any information whatsoever relating to the practices and business of IRC acquired in the course of duty, to any other person or organization without authority, except in the normal execution of duty.

Qualifications

REQUIREMENTS:

- University degree in Procurement, Business Administration/Financial Accounting or Logistics related Program or equivalent (CIPS qualification will an added advantage). - Fluent English (written and spoken). - At least 3 years Prior experience of working in Supply chain management in a multi-cultural environment. - Good communication and staff management skills. - Computer literacy (Microsoft Office Word and Excel spreadsheets; Outlook). - Familiar with Procurement ERP systems. - Excellent interpersonal and communication skills. - Remains productive when under pressure. - Knowledge of procurement principles and contract Management. - Commitment to understanding IRC’s aims and IRC way. - Demonstrates a systematic and efficient approach to work.

Standards for Professional Conduct:

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Equality, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

I have read and understood the details of the above Job description, the terms and conditions of my contract and the HR policies for National Staff and agree to always abide by them.

Gender Equality & Equal Opportunity

We are committed to narrowing the gender gap in leadership positions. We offer generous benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances. We welcome and strongly encourage qualified female professionals to apply.

IRC is an Equal Opportunity Employer, and we value diversity in our organization. We do not discriminate based on race, religion, color, national origin, sex, gender, age, marital status, veteran status, disability status or any other characteristic protected by applicable law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request reasonable accommodation.

NB: This advert will close on 6th June 2024.