Procurement Officer - Country Office

Position Description Summary

The Procurement Officer is responsible for the efficient coordination and management of Procurement functions for FHI 360 Uganda Country Office.

Specific responsibilities

• Implement and/or maintenance of standard FHI 360 Uganda Country Office Procurement policies and procedures.

• Ensure that procurement is carried out in accordance to FHI 360 Uganda Country Office and Donor-specific polices, and that FHI 360 and USAID procurement policies and procedures are adhered to all the time.

• Coordinate with Finance, Administration and Program teams to ensure integrated internal controls, timely payment of vendors and full, auditable support documentation.

• Ensure that a transparent and responsive procurement processes are implemented and maintained.
• Routine communication, coordination and planning with the relevant requesting staff / programs regarding the order and delivery of supplies.
• Ensure that all supplies and services required are delivered in time.
• Establishment and maintenance of ethical, professional working relationships with suppliers.
• Maintain supplier information for regularly purchased items and be informed of current local market conditions.
• Support and provide the appropriate trainings for FHI 360 Country Office staff as required.
• Manage and maintain an up to date and accurate procurement tracker for FHI 360 Uganda Country Office
• Any other duties or tasks delegated by supervisor.

Minimum Qualifications

• A bachelor’s degree in Procurement or a related field, acquired from a recognized institution is required.
• A full professional qualification in procurement, Chartered Institute of Procurement and Supply (CIPS) is required.
• Additional qualification/s or certifications in procurement will be of added advantage.
• A minimum of 5 years’ practical experience in the field of Procurement and Supply management with demonstrable knowledge of Public Procurement Laws of Uganda and USAID.

Skills, Competencies and Behaviours

• Demonstrated knowledge in Procurement.
• Demonstrated ability to create and maintain effective working relations with NGO partners, community-based organizations, and International Donor agencies.
• Strong interpersonal, writing, and oral presentation skills in English.
• Ability to work independently and manage a high-volume workflow.
• Relevant computer software skills and familiarity with procurement software (including, at a minimum, the standard applications in MS Office).
• Excellent interpersonal skills and experience establishing and maintaining good relationships with a wide variety of professionals and organizations.
• High integrity and proven commitment to accountability practices
• Proactive personality, self-driven and strongly motivated.
• Good interpersonal skills, strong communication skills, both verbal and written.
• Excellent analytical and negotiation skills.
• High integrity and proven commitment to accountability practices

Technology to be Used:

• Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

Travel Requirements:

• Less than 10%

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email CareerCenterSupport@fhi360.org.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

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