Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the wish to return home.

The Danish Refugee Council was founded in Denmark in 1956 and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Based in Copenhagen (Denmark) and present in forty countries, the Danish Refugee Council is a non-profit-making, politically independent, non-governmental and non-denominational relief organization.

Our vision is a dignified life for all displaced. All our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.

Background

Danish Refugee Council (DRC), has had an operational presence in Nigeria since 2015. DRC Nigeria is the largest DRC country mission in the West Africa region and one of the largest DRC country missions globally. Currently, DRC delivers life-saving assistance and protection to vulnerable, conflict-affected populations including internally displaced persons, returnees and host communities in the areas of Peace Building, humanitarian mine action, Economic Recovery, protection, shelter and non-food items (NFI) and water, sanitation and hygiene (WASH) in 20+ Local Government Areas (LGAs) across Borno, and Adamawa states in northeast Nigeria.

Purpose

Provide support to the programme team by undertaking technical and practical operational tasks to ensure smooth, safe and efficient operation of supply chain fleet activities in accordance with the Operations Handbook and Program Manual with adherence to the donor guidelines.

Duties and Responsibilities

Fleet****:

Oversee the repair and maintenance operation for all DRC vehicles in the DRC Borno office and sub-offices.
Oversee assigned fleet’s operations and make direct reports to the supply chain team leader on fleet performance and other operational requirements.
Coordinate vehicle requests and assign DRC fleet/driver in an efficient manner.
Work with the drivers to ensure a regular maintenance schedule for all vehicles and ensure that logbooks are up to date.
Carry out daily inspection of vehicles, facilities, Generators and schedule maintenance and repairs.
Follow up with procurement to ensure that all car hire requests have PO’s issued in a timely manner before the vehicle is used
Oversee proper maintenance of parts and other consumables inventory
Provision of monthly vehicle maintenance reports
Provide reports on vehicles attracting unusually high maintenance costs
Ensure that all DRC generators are registered, tagged, tracked, and maintained.
Follow up on fuel consumption and maintenance cost/activity reports for generators and DRC fleet and share same as will be required periodically.
Tracking and follow up of dispatched vehicles to monitor turn around and advise Safety on any issues arising
Ensure owned and hired vehicles are in safe condition as per DRC’s vehicle checklist and all equipment necessary are available within each vehicle
Follow up and get feedback from programme team on performance/condition of (DRC owned and hired ) Vehicles and vehicles.
Make sure all generators are in good working condition, and they are maintained on regular bases.
Booking flights and helicopter trip for DRC staff and communicate regarding their trips.

Procurement:

Raise purchase requisitions for vehicle and generator parts and supplies; review vendor bid responses for tools, equipment, parts and services; monitor expenditures.
Secure one off cash advance to carry out emergency maintenance and repairs for both office and the guesthouses.

Inventory Management, Documentation and Reports:

Maintain equipment records in accordance with federal, state and local laws, policy or regulation.
Collect log books from each vehicle at the beginning of every month and summarize the data and report for management use
Provision of monthly vehicle maintenance reports
Provide reports on vehicles attracting unusually high maintenance costs
Ensure faults on vehicles are identified on time and secure approval from the relevant supervisor before they are submitted for repairs.
Maintain all vehicle files in a complete and up-to-date manner, all vehicle files to contain all information pertaining to a particular vehicle.
Provide mileage and amount of fuel used per vehicle, through vehicle log books and regularly provide reports to monitor and control utilization.
Make sure that each vehicle always has a vehicle logbook and they are properly, accurately and consistently filled in.

Facilities

Follow up and make sure facilities requests are processed:

Receive Maintenance requests from HR/Admin for both office and guest house maintenance related issues in all DRC Borno locations and make sure they are attended to and/ or maintained in a timely manner.
Track all requests.
Study and analyze all requests and advise management on best way forward.
Track all expenses on facilities

UNHAS

Management of UNHAS bookings on rotary wings
Liaise with the team leaders for booking requests and readjustments.

Capacity building

In consultation with Logistics Team Leader and support from Supply Chain Manager, plan and manage the capacity building of all Drivers and staff, in addition to providing support to programme staff on relevant fleet processes and procedures.

The responsibilities listed in the JD are not exhaustive and may be readjusted according to operational needs but will remain in line with the overall purpose of the role.

Qualifications

Essential:

At least 3 years experience in logistics, especially fleet management.
Drivers License
Certifications in Supply or Logistics
Excellent computer skills in MS Word & Excel

Desirable:

Flexible & willing to work in a remote setting & to travel to other field locations.
Experience with standard procurement procedures and documentation.
Experience with construction and site project management.
Experience working with electronic vehicle tracking platforms
Basic to intermediate experience with auto mechanics and or electrical installations.
Experience working in an (I)NGO

Education:

Bachelor’s degree or equivalent in Logistics, administration, business Management, IT, Engineering or other relevant fields.

We offer

Contract length: 5 months with possibility of extension
Level: NM-H
Start date: 01 August 2023

Application process:

Apply either on-line using, www.drc.dk/about-drc/vacancies/current-vacancies with a cover letter explaining suitability for the position applied and an updated CV (no longer than three pages). Both in English.
Provide contact details (name, position, email address and tel. no.) of 3 professional non-family referees, where 1 must be for the most recent employer. Please do not attach any written recommendations.
Applications should be addressed to: The Hiring Manager.
Only applications accompanied with cover letter that address the stipulated duties and meet the required qualifications, sent together with a CV, will be considered. CV - only applications will not be considered.

Deadline: Applications close on the 3rd July, 2023 at midnight (GMT-time).

Only short-listed applicants will be invited for written test and oral interview.
For general information about the Danish Refugee Council, please consult: www.drc.dk

Apply now

Added 10 months ago - Updated 10 months ago - Source: drc.ngo