Logistics Coordinator Nigeria Maiduguri

Contract

This is a Professional contract (NRC) contract. More about Professional contract (NRC) contracts.

The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across more than 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country.

Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks.

NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.

These strategic locations have allowed NRC greater reach from the north and south parts of the North-East and North Central region and allowed NRC to contribute to bridging the gap between humanitarian aid and development cooperation, including by focusing on equitable access to basic services and strengthening the rights of displaced people and returnees. In addition to the Country Office and the above-mentioned Area Offices, NRC has sub-office structures in Dikwa, Monguno, Biu, Mubi, Pulka and Gwoza.

We are looking for people who are passionate about helping refugees and people forced to flee.

If you are those people, the Norwegian Refugee Council in Nigeria is looking for an enthusiastic and passionate Logistics Coordinator to join our team in Maiduguri Country Office, Borno State. You will be responsible for the Logistics day to day support functions for the NRC country office.

Qualifications

Generic professional competencies for this position:

• Experience from working within technical expertise area in a humanitarian/ recovery context.
• Previous experience from working in complex and volatile contexts.
• Documented results related to the position’s responsibilities.
• Knowledge about own leadership skills/profile.
• Fluency in English both written and verbal.

Context/specific skills, knowledge and experience:

• Minimum 5 years’ experience in Supply Chain Management at a senior level preferably within a humanitarian context.
• Bachelor's Degree and specialization in Logistics and/or Supply Chain Management, preferably professional qualifications such as CIPS L4 or higher, APICS Certification (CSCP, CLTD, CTS, CPIM).
• Good working knowledge of international supply chain operation
• Experience and knowledge of key institutional donor’s procurement rules and regulations.
• Proven management experience, including training and capacity building of national staff.
• Strong interpersonal and communication skills.
• A high level of computer literacy.
• Fluency in English both written and verbal.

What’s in it for you?

Join a work culture that empowers every employee to share ideas and take responsibility:

At NRC we think creatively. We encourage ideas and give responsibility to all employees at all levels, to help solve the complex issues that we face. You will have many opportunities to be heard and take the initiative.

Learn on the job: NRC's collaborative working style favours the exchange of good practice and lessons learnt. At NRC, employees learn on the job and are encouraged to look for opportunities to develop new competencies. NRC managers prioritise the quality work and the competency development of their staff. This entails giving newcomers a good start, following up, training and mentoring employees to allow them to perform well in their current job, and offering learning and development programmes.

*Additional Information*****:

Duty Stations: Maiduguri, Borno State Nigeria

Duration of contract: 12 months (Renewable).

Grade Level: Grade 7 in NRC's grading structure

Reporting line: Logistics Manager

Travel: 60%

This position is open to Nigeria Nationals only. We invite applications from all qualified and interested candidates. Candidates are encouraged to apply early, as applications may be screened prior to the vacancy deadline. Female candidates are strongly advised to apply.

Responsibilities

Role and responsibilities

The purpose of a Logistics Coordinator is to implement delegated area of logistics responsibility and deliver a variety of related activities, including compliance; capacity building of staff; procurement planning; market assessment/survey; high value procurement; management of warehouse; fleet; assets; securing supporting documentation/archiving; reporting and coordination.

Generic responsibilities

• Ensure adherence to NRC policies, handbooks, guidelines, SOP’s and donor requirements/compliance.
• Coordinate timely operational planning and management of logistics activities.
• Ensure that country specific SOP’s regulate procedures at Area Office level and perform periodic checks.
• Coordinate market assessment/survey within the scope and request of programme/project developers
• Prepare and submit reports and analysis.
• Support line managers in procedures and require support team trainings related to logistics.
• Provide anti-corruption, transparency and cost efficiency focus on all processes (e.g. in procurement, vehicle management, asset management)
• Ensure proper filing of all support documents.
• Perform other duties, as assigned by Line Manager

Specific responsibilities

• To implement organisational Global Logistics Handbook procedures and ensure compliance with donors and organisational policies
• To support in the development of the Country Logistics SOPs and their implementation
• Ensure all agreement and contracts are either extended or re-tendered in time; and to timely process the newly requested tenders based on the tender time plan.
• Participate on all relevant meetings ensuring proper communication and coordination with other departments; and support in providing technical information where relevant
• To support in preparation of Project Procurement Plans and consolidation and reviewing of the Country Procurement Plan.
• To ensure that stock reports and documentation are accurate, updated regularly and conduct spot checks
• Ensure all NRC Nigeria vehicles and generators reports are accurate and analysis of usage is conducted on a monthly basis.
• To ensure Agresso Asset Register and Inventory list are accurate and conduct reconciliatitions on a quaterly basis. Participate on the mid-year asset and warehouse physical/verification within the AO’s.
• Provide monthly reports on all logistics activities and ensure logistics KPI’s are achieved, report posted on a timely manner on O365 for Logistics Managers/designated review.
• Contribute to the identification of opportunities to implement cash-based interventions and market-based programmes by participating in assessments and response analysis discussions.
• To undertake any other duties as signed by the line manager
• Ensure capacity build the team in CO and AO logistics teams
• Handle complex and high value tenders and ensure that they are compliance to NRC and donor procurement and financial guidelines.
• Actively participate in market assessment/surveys, due diligence and vendor rating exercises.
• Ensure Procurement Tracker and Contract Follow up sheet are accurate and updated prior to being shared as the updates with all staff.
• Consolidate quarterly reports on the performance of suppliers and service providers and highlight supplier with poor performance.