Supply Chain Officer

Job Description

The International Rescue Committee (IRC) is among the world’s leading humanitarian aid organizations. Founded in 1933 at the request of Albert Einstein, the IRC works with people forced to flee from war, conflict, and disaster, helping them to survive, recover, and rebuild their lives. At work today in over 40 countries, the IRC seeks to be an operational and inspiring leader in matters of resettlement, asylum, and integration, demonstrating its credibility and expertise as a leading service provider, partner, and advocate across the arc of the global displacement crisis. IRC currently operates in the U.S., Africa, the Middle East, Asia, Europe, and Latin America. For a complete listing of countries in which IRC operates and supports refugee programs, please visit http://www.rescue.org/where

Across Europe, the IRC delivers programs that address the acute humanitarian needs of asylum-seekers and other vulnerable migrants who are newly arrived, stranded, or in transit, and programs that address their longer-term integration needs.

Since the conflict in Ukraine started on February 24, 2022, which brought the consequent displacement into neighboring countries, the IRC’s new programs on protection and Refugee Info East Europe programs are being established to address the most pressing needs of people on the move across South-East Europe. IRC continues to use its voice and expertise to increase safe and legal pathways, ensure protection and improve the quality of resettlement, asylum, and integration services. The programs are implemented in close partnership with local non-governmental organizations and governmental institutions.

Job Overview/Summary:

The Supply Chain Officer is responsible to support the Senior Supply Chain Officer and ensure that all logistics activities and procurements are done on a timely basis without compromising known IRC standards. The Supply Chain Officer will work closely with all sectors to ensure that planned activities are implemented accordingly. The Supply Chain Officer will ensure that SC must be able to rapidly procure Program supplies, services, and equipment, whilst ensuring best practices and maintaining audit-compliant records.

Reports to: Head of Office

Deadline to apply: November 30, 2022.

Major Responsibilities:

• Responsible for national and international procurement requests received and their review.

• Liaise with Senior Supply Chain Officer and Response Team Leader regarding procurements and ensure implementation of recommendations.

• The implementation and/or maintenance of standard IRC procurement Standard Operating procedures and donor-specific policies.

• Procure all necessary items for programs, offices, and residences.

• Ensure that all materials purchased are of appropriate quality and price and are timely delivered.

• Generate all required procurement documentation and impeccably maintain records and files.

• Coordination with Finance, Admin, and program departments to ensure coordinated internal controls, timely payment of vendors, and full, support documentation.

• Assist program staff with raising purchase requests (PRs) and provide price estimations of goods requested.

• Update relevant staff about the status of their request and delivery and maintain regular contact with the supervisor on matters of procurement.

• Produce routine purchase status including dedication and other SC reports for SC Manager, Programs, and Finance.

• Maintain a complete filing system for all procurement-related documents according to IRC Procurement Manual.

• Preparation of procurement contracts, Pos, and processing tenders.

• Provide all necessary support to logistics, admin, and procurement staff.

• Conducting regular market surveys and maintain an up-to-date supplier database with key supplier information.

• Work as backup support and lead all SC functions including warehousing, transportation, assets management, etc in the absence of the SC Manager.

• Establishing and maintaining good professional working relationships with suppliers, contractors, and inspection companies whilst strictly adhering to IRC’s anti-corruption guidelines and IRC code of conduct.

• Assist when needed in running and processing travel requests (national and international).

Ensure the supply, and cleanliness of offices and equipment and ensure that there are adequate supplies and work equipment

• Review and verify bills received for the office, including utilities, maintenance, provision of standard supplies, new furniture, or equipment, and prepare payment requests; undertake analysis of bills to make recommendations on the most cost-effective billing approaches.

• Any other duties or tasks delegated by Supply Chain Manager.

Job Requirements:

• Valid driver’s license and extensive driving experience.

• Clean record.

• Good spoken and written English.

• Detailed with an excellent sense of judgment.

• Strong interpersonal skills and ability to communicate clearly, coupled with the ability to influence through negotiation skills.

• Ability to work simultaneously on multiple tasks.

• Excellent interpersonal and communication skills: the ability to successfully and collaborate closely with a variety of people in a multicultural environment

• Ability to work with minimum supervision and also work as part of a team.

• Good computer skills especially working with spreadsheets (Excel).

Work environment:

The position will be based in Balti. Office hours.

Professional Standards:

• All Supply Chain Officers are required to adhere to THE IRC Way Standards for Professional Conduct and the IRC country employment policies.

• Adhere to the Code of Conduct every day – on the site and in the community.

• Maintain confidentiality

• While in transit sites, all IRC staff must wear appropriate IRC visibility.

Disclaimer Clause: This job description is not an exhaustive list of the skills, effort, duties, and responsibilities associated with the position.

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The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

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