Supply Chain Officer

Work Arrangement:

Job Description

The IRC has a focus on narrowing the gender gap in humanitarian aid and ensuring that we contribute to gender equality, diversity, and inclusion in both our programs and operations by working to establish a context where our clients (including those from minority groups) enjoy the same rights and opportunities as well as an equal access to services. The IRC also has a strong commitment to creating an equitable and inclusive culture, where safeguarding is upheld in our workplace and programs. We are determined to protect our clients and staff from safeguarding violations through prevention and, where misconduct is alleged, to address it without fear or favor.

Job Overview:

Supply Chain officer is responsible for the efficient coordination and management of Shire FO procurements. Supply Chain officer must be able to rapidly procure Program supplies, services and equipment, whilst ensuring best practices and maintaining audit-compliant records in well professional and efficient manner.

Responsibilities:

- The implementation and / or maintenance of standard IRC procurement policies and procedures. - Ensuring that procurement is carried out in accordance to IRC and donor-specific polices. - Maintain supplier information, conduct site visit, (including due Diligence) for regularly purchased items, - Attend all the procurement committee meetings. - Coordination with Finance, Admin and program departments to ensure integrated internal controls, timely payment of vendors and full, auditable support documentation. - Ensuring that a transparent and responsive procurement process is implemented and maintained. - Routine communication, coordination and planning with the relevant requesting staff / programs regarding the order and delivery of supplies. - Ensuring that all Supplies, services and equipment’s required are delivered in time. - Establishment and maintenance of ethical, professional working relationships with suppliers. - Properly receive all approved PRs after review of all required info are in place like the spec of goods , delivery location, estimated price and proper approval - Proper IRC standard templates and compliance to the IRC procurement guidelines while preparing RFQ, Restricted Tender or Open Tender Invitation of bidders. - Ensuring that procurement is carried out in accordance to IRC and donor-specific polices. - Properly work on the integra system and update programs on the status of the materials. - Maintain proper documentation of completed PRs as per the IRC filing protocol. - Coordination with Finance, Admin and program departments to ensure integrated internal controls, timely payment of vendors and full, auditable support documentation. - Ensuring that a transparent and responsive procurement process is implemented and maintained. - Routine communication, coordination and planning with the relevant requesting staff / programs regarding the order and delivery of supplies. - Ensuring that all Supplies, services and equipment required are delivered in time and with the required quality and quantity. - Establish and maintain ethical, professional working relationships with suppliers. - Maintain supplier information for regularly purchased items and be informed of current local market conditions. - Maintain suppliers’ performance scorecard for all ad-hock and contracted suppliers. - Manage lease contract agreement. - Any other duties as may be assigned by the supervisor

Safeguarding Responsibilities: -

- Promote and actively participate in initiatives and efforts to build team engagement, inclusion and cohesion in IRC [team/office]

- Foster ongoing learning, honest dialogue and reflection to strengthen safeguarding and to promote IRC values and adherence to IRC policies,

Qualifications

Job Requirements

Educational Requirements:

- Diploma/Degree/master’s in business management/management, Accounting, Purchasing and Supplies management or related fields of study - Minimum 5 years of experience for diploma holders and 2 years of experience for degree holders 1 years for postgraduates

Preferred experience & skills:

- Knowledge of supply chain operations - Knowledge of generic procurement management systems Good arithmetical skills - Competent use of PC especially spreadsheets (format / sort / filter) - Proven skills in Procurement and Warehouse operations - INGO experience is advantageous.

Language Skills:

Excellent verbal and written communication in English is mandatory and local language is advantageous.

IRC is an equal employment opportunity employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status or disability.

IRC strives to build a diverse and inclusive team at all levels who as individuals, and as a group, embody our culture statement creating a working environment characterized by critical reflection, power sharing, debate, and objectivity for us to achieve our aspirations as a team and deliver the best possible services to our clients.