Supply Chain Manager (National Position)

Job Description

Background/IRC Summary: The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is at work in over 40 countries and 26 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. The IRC has been operating in Thailand since 1975 and currently provides assistance to displaced persons in Tak, Kanchanaburi, Ratchaburi and Mae Hong Son provinces

Job Overview/Summary: TheSupply Chain Manager works to provide supply chain service and ensure IRC and donor compliance in the procurement of goods including warehouse, inventory vehicle and assets services for IRC. The consultant will liaison with all program staff in Tak.

Major Responsibilities: - Provide supervision support to Supply Chain Team in Maesot and ensure their capacity in the area of procurement, warehousing, fleet management and asset management to fulfill the IRC operational needs and program implementation. Ensure appropriate running of supply chain activities in accordance with the IRC Standard Operating Procedure and the doners guidelines - Ensure appropriate coordination with program staffs and other departments including Bangkok and other field offices - Ensure the Supply Chain Record Management and the compliance - Raise with Deputy Field Coordinator for Operations or Supply Chain Team in Bangkok for problem solving activities

Procurement Planning - Develop procurement plans for active grants, in collaboration with program Coordinators/Managers and internal and external stakeholders to support program implementation - Ensure program teams develop distribution plan for supplies and assets of closed grants in the warehouses - Facilitate coordination of supply chain field staffs to ensure that there are sufficient spaces in warehouses before receiving or dispatching - Implementing all IRC procurement SOPs - Implement sourcing strategies and relationships with suppliers - Monitor supply market and conduct market surveys & analysis

Procurement Management - Lead tender process (RFQ and RFP processes), and completing a purchase request process - Prepare, review and utilize Procurement contracts, including Master Agreements (MPA, MSA) for purchases, and ensure the documentation process in accordance with the IRC guidelines - Prepare and submit timely and accurate supply chain report(s) to support decision-making process - Maintain relationships with suppliers, and program staffs - Ensure the supplier evaluation and the agreement renewal in time

Inventory, warehousing, and asset management - Ensure appropriate warehouse set-up with suitable warehousing capacity - Ensure implementation of warehouse system and control mechanism in accordance with the IRC inventory policies including cycle count, reporting discrepancies, pharmaceutical quality assurance as well as cold chain policies - Ensure inventory management, including drug storage, cold chain, food, and non-food commodities - Coordinate inventory disposal procedures - Conduct Asset needs assessment - Handle asset and property disposal, and auction management - Ensure effective transportation solutions to support the smooth warehouse operation and program efficiency. Participate the inventory counts activities and ensure the stock accuracy at all the responsible warehouses locations

Reporting - Provide SCMR Report on the supply chain activities in IRC Maesot Offices and submit to SC Bangkok on monthly basis - Provide asset and inventory report on the grant-end, year-end and in accordance with the donor requirements - Perform other duties as assigned by supervisor

Qualifications

Report to: Deputy Field Coordinator for Operations Position directly supervises: Senior Procurement Officer, Warehouse Officer Indirect Reporting: Senior Supply Chain Manager, Bangkok External contacts: Vendor-Supplier, Agent, Landlord Internal: IRC staff

Job Requirements: Education: Bachelor’s degree in logistics, business administration or relevant professional certification in supply chain management and/or humanitarian logistics strongly preferred.

Work Experience: At least 4 years’ experience in supply chain management in humanitarian organization, international organization or iNGO would be preferable. Experienced in crisis and respond project in Asia would be a plus

Demonstrated Skills and Competencies: • Have a high degree of flexibility and ability to deal with constraints • Ability to work independently, with high commitment to the assignment and deadlines • Good collaborator with effective interpersonal skills • Good communication skills • Good analytical and negotiation skills • Good organizational and leadership skills • Team player, fast learner with strong organizational skills • Having self-confidence and readiness to be a team player • Proficient in Microsoft excel, MS TEAMS and other on-line meeting tools

Language Skills: Proficiency in English and Thai

Working Environment: The position is a national post and will be based in Maesot, regularly required to travel to Umphang including Bangkok and Thailand-Myanmar border areas when required.

Standards of Professional Conduct The IRC and IRC workers must adhere to the values and principles outlined in the IRC Way – Code of Conduct. These are Integrity, Service, Accountability and Equality. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons and several others.

Equal Opportunity Employer IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.