Operations Support Officer

Volunteering Admin Human Resources Logistics & Procurement

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

The services of an Operation Support officer are required to support the various initiatives on Inclusive Digital Economy for Asia on procurement, finance, HR management, logistics and workshop arrangement as well as the administrative assignments to ensure successful implementation of project activities.

A. Procurement support to the project under IDE Asia and Pacific  Support procurement of supply and services, reviewing specifications, collecting price offers from international and national suppliers and consolidating selection reports;  Monitor and manage all contracts with compliance according to PoPP B. Financial management support to the project under IDE Asia and Pacific  Prepare payment package to the Office of Finance and Management Services (OFMS) focal point and monitor payment status until completion of payment.  Support budget preparation, monitoring and financial reporting exercises;  Populate budget revision for project activities according to AWP and Year End Closing  Advise teams on proper budget management and lead on the efforts of timely closing projects C. Programme management support to the project under IDE Asia and Pacific  Support donor/partner agreement update, donor/partner report, quarterly report, tranche request/disbursement and agreement amendment or closure.  Manage any required Amendment of Donor agreements and advise teams on actions to be taken in Quantum  Support with updates for program activities, provision of inputs to various online databases, worksheets, presentations  Monitor, catalogue, and update regularly the project database and filing;  Support and maintain good relationship among project team members, partners, stakeholders; and  Perform other office duties. D. Event and logistic support to the project under IDE Asia and Pacific  Supporting the organization and coordination of workshops, conferences and inter-organization meetings including organizational and logistical support to the national and/or regional events, developing tracking tools for events, prepare budget projections, communication with internal and external clients, prepare invitation letters, facilitate and participate in the events, note taking and drafting the discussions points for comments and finalization;

Results/expected outputs:

The services of an Operation Support officer are required to support the various initiatives on Inclusive Digital Economy for Asia and Pacific on procurement, finance, HR management, logistics and workshop arrangement as well as the administrative assignments to ensure successful implementation of project activities. The project expects the below outputs for this assignment. • Completion of procurement process for individual contract and company contract as requested by the project including extension, amendment and termination process. • Weekly report for on-going contracts with UNCDF IDE Asia and Pacific • Submission of payment package to the Office of Finance and Management Services (OFMS) focal point. • Project budget and expenditure report every 2 weeks for IDE Asia and Pacific with expenditure investigation. • Programme Budget for 2024 updated with necessary reporting and revisions updated in Quantum • 2025 budget prepared and updated in Quantum after necessary approvals • Financial Donor Reporting as per signed Donor agreement for IDE Asia and Pacific • Monthly update on donor agreements requirements and tranches disbursement

 Accountability  Adaptability and flexibility  Creativity  Judgement and decision-making  Planning and organizing  Professionalism  Self-management

program operation support;  Minimum 5 years of hands-on experience in procurement, budget planning and reporting, HR management, administrative as well as logistic and workshop arrangement;  Experience with ERP and other finance management systems is mandatory  Experience with UN system is an advantage  Excellent computer literacy (e.g. MS Excel, Word, PowerPoint)  Programme management and operation related certifications are a plus

As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials.

Benefits and Entitlements: The purpose of the allowances and entitlements paid to UN Volunteers is to enable UN Volunteers to sustain a secure standard of living at the duty stations in line with United Nations standards without incurring personal costs. The allowances are in no way to be understood as compensation, reward, or salary in exchange for the UN Volunteer’s service. Contingent on specific eligibility criteria, location of the volunteer assignment and contractual type and category, the payment of allowances will begin from the date of Commencement of Service.

Monthly living Allowance (per month) is around 47,500 Thai Baht Entry Lump Sum (one-time payment) USD 400 Exit Allowance (for each month served paid on completion of assignment) THB 3958.92 Medical and Life Insurance Coverage

Leave entitlements:

Annual leave: 2.5 days accrued per calendar month Certified sick leave: 30 days Uncertified Sick Leave: 7 days Learning leave: 10 working days per consecutive 12 months Maternity Leave: 16 weeks Paternity Leave: 10 days

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Added 4 hours ago - Updated 4 hours ago - Source: unv.org