Supply Chain Manager

Logistics & Procurement

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

International Assignment (WVI – Paid via GCLA) Fixed Term (Fixed Term)Job Description:

Procurement Management

• Ensure procurement transactions are carried out by WVI financial guidelines, policies, and procedures.
• Supervise the review of each requisition for completeness and ensure that appropriate sources/competent suppliers are identified, bids invited and evaluated, and orders awarded based on the application of best practices to obtain consistent value for money.
• Ensure Purchase Orders are processed promptly and that users are kept informed on the status of their requisitions and movement of goods.
• Review contract documents for purchases of goods and services and ensure that contract terms adequately protect the interests of World Vision and where negotiations are necessary ensure that they are conducted in a professional, ethical, and transparent manner.
• Provide policy and technical advice on all aspects of procurement and logistics.
• Support supplies and service inclusion during proposal development
• Ensure that service providers are vetted through blocked party screening and other due diligence measures.
• Ensure high-quality procurement of consultants for various project evaluations and assessments
• Ensure that suppliers and service providers are appropriately selected and onboarded for LTAs.

Logistics

• Oversee the receipt, storage, transport, and delivery of WV cargo at the primary warehouse in Juba and the transit warehouses in the zonal offices.
• Manage the flow of information and goods in the supply chain in a manner that optimizes the use of resources and utilizes market opportunities as they arise.
• Ensure that WVSS obtains and scale up use of the new item tracking system (ITS) for improved logistics management
• Ensure supplies are stored appropriately and delivered to field locations promptly
• Ensure that warehouses have adequate equipment and meet standard requirements.
• Work with project managers and operations to ensure timely distribution and utilization of project supplies
• Coordinate with the logistics cluster to facilitate the transportation of project supplies promptly
• Ensure stock reports are accurate and regularly updated.

Liaison

• Liaise with users to help in need identification, procurement/logistics planning, and prioritization to achieve optimal and responsive service delivery.
• Liaise with finance and other departments to ensure invoice payments are properly documented/approved and are done promptly.
• Network with other agencies engaged in similar business to leverage common opportunities in procurement and logistics operations.

Team Leadership and Performance management

Planning and coordinating departmental meetings to review the status of tasks, and updating management on the progress of the department’s functions.

Evaluating supply chain business processes and identifying Key performance indicators (KPIs) to be used to monitor the processes.

Continually monitor supply chain staff performance to ensure a match between individual staff skills/competencies and the tasks assigned, and to facilitate optimal team performance. In the process of supervision, work with the P&C Department on staff development through effective performance appraisals.

Other responsibilities

Perform any other duty that may be assigned by the Support Services Director Attend and participate in daily devotional meetings.

Vendor management

• Maintain a list of sources of supply and explore/investigate new or alternative suppliers.
• Represent the organization in dealing with vendors, in so doing fostering and preserving an image of integrity and courtesy so that mutual respect and confidence is established between the organization and its service provide
• Controls, compliance, and Systems development
• Regularly evaluate control measures used to manage risk in all supply chain business processes and guide management in the development/improvement of control measures as necessary.
• Ensure consistent adherence to control measures and compliance with WV supply chain policies and guidelines.
• Regularly review the existing supply-chain operating procedures, systems, structures, and manuals and update as necessary to cater to the Program’s growth, technological and operational changes.

Required Education training, license, registration, and certification

• Bachelor’s degree in business or relevant field with a Post-Graduate Diploma in purchasing and supply management (CIPS) UK and a Member of the Chartered Institute of Purchasing and Supply UK (MCIPS) or any other recognized supply chain professional body
• At least five years of management-level experience leading a procurement and logistics team in a demanding work environment, preferably with an International NGO
• Sound negotiation skills along with business acumen essential, coupled with attention to detail, maturity in decision making, and time management skills
• Working knowledge of international procurement procedures.
• Working knowledge of import and export procedures/documentation Port operations.
• Mature and committed Christian.
• Mature proactive person with initiative, drive, and honesty with a high level of integrity, who can perform and meet expectations with minimal supervision;
• Computer literate and hands-on knowledge of MS Office packages with experience in administration of computerized Supply chain systems.
• Good communication and interpersonal skills and ability to work in a multi-cultural environment

PREFERRED:

• World Vision working experience
• Must adhere to set security standards.
• Ensure a gender perspective in the scope of work
• Ability to work in and contribute to the team-building environment
• Cross-cultural sensitivity, flexibility, and emotional maturity
• A professional able to stand above denominational diversities.

Working knowledge of Humanitarian INGO’s Experience working with a candidate management system i.e. Workday Experience working with online recruitment tools

This is a Juba- National Office-based position with minimal travel to Zones as and when needed.

Applicant Types Accepted:

Local and International Applicants (IA's) Accepted

Apply now

Added 8 hours ago - Updated 8 hours ago - Source: wvi.org