Supply Chain Assistant (National Position)

Job Description

Background/IRC Summary:

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is at work in over 40 countries and 26 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. The IRC has been operating in Thailand since 1975 and currently provides

Job Overview/Summary:

The Supply Chain Assistant works as part of MHS Operations team to provide procurement and inventory support and services to MHS team in compliance of IRC and donor requirements.

Major Responsibilities:

- Assist in purchasing all supplies and equipment based on Purchase Requests (PR) for Mae Hong Son field office and ensures procurement processes follow IRC Thailand-Local procurement thresholds. - Assist the Supply Chain staff in photocopying and scanning all procurement documents for Mae Hong Son office. - Assist the Supply Chain Staff in maintaining and updating document filing system. - Assist the Supply Chain Staff to get invoice, receive, check, and record delivery of supplies from all vendors. - Assist in updating and maintaining the most up to date vendors information and files. - Assist in preparing payments via BvA system and submit to Finance Department on weekly basis. - Assist in performing inventory cycle count, annual physical and grant ending inventory, and report including with any discrepancy. - Assist in correct tagging of all assets following Asset and Inventory Report. - Perform other duties as assigned by Supervisor.

Key Working Relationships:

Position Reports to: Senior Supply Officer Position directly supervises: None Indirect Reporting: N/A Other Internal and/or external contacts: Internal: Field Coordinator, Finance Team, Operations and program staff. External: Suppliers and organizations providing procurement and logistical services to IRC.

Qualifications

Job Requirements:

Education: At least Diploma in Management

Work Experience: Experience in general or NGO Supply Chain is preferable

Demonstrated Skills and Competencies:

- Ability to prioritize tasks and work under pressure/ respond to urgent requests - Computer literate with strong word processing skills - Strong skills in time management - Strong skills in task prioritization - Good Communication skills - Good interpersonal relations - Fast learner - Good teamwork skills

Language skills: Good command of written and spoken English and Thai

Certificates or Licenses: N/A

Working Environment:

The position will be based in Mueang District, Mae Hong Son Province, Thailand with occasional travel to Ban Mai Nai Soi and Ban Mae Surin Temporary Shelters in Mae Hong Son.

Standard of Professional Conduct

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way – standards for Professional Conduct. These are Integrity, Service, Accountability and Equality. In accordance with these values, the IRC operates and enforces policies on beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons, and several others.

Equal Opportunity Employer

IRC considers all participants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.