Supply Chain Assistant ( Afghan National Only )

Logistics & Procurement

Overview

Support procurement and logistics for IRC Afghanistan operations

You have:

• Bachelor’s degree in business administration is an asset.
• 1 to 2 years’ experience in logistics/Supply Chain with an international NGO.
• Excellent in Dari and Pashtu communication and good command in English.
• Previous experience in Supply Chain Management.
• Communication and reporting skills.
• Computer skills (including MS Word, Excel, Access, and internet) an advantage.
• Ability to work closely, professionally, and constructively with all others regardless of nationality, ethnicity, gender, religion, race, tribe, or cultural background.

Job Description

- Maintain IRC Afghanistan Supply Chain policies and procedures. Ensure that these are available to all concerned staff in the field and communicated well. - Ensure compliance to Supply Chain policies and procedures and maintain an efficient procurement system for field office. - Procure Goods, Services, and work in accordance with IRC’ Afghanistan Procurement Policy and Procedures and donors’ regulations. - Ensure each procurement process is transparently completed and sufficient procurement support document obtained to feed both procurement and finance files with the required documents and full audit trail. - Under the direct supervision of Operations Magner, implement internal controls and establish a reasonable and appropriate lead-time for ordering and delivery of goods. - Ensure to assist the storekeeper and storage relevant activities whenever needed. - Ensure timely purchase and delivery of goods to programs / requestors. - Distribute monthly supply chain reports to the field CO. - To be able to learn and implement Budget Versus Actual (BVA) for all procurement relevant activities - Assist Supply chain officer/Staffs on the day-to-day supply chain activities and proper file keeping.

- Receiving and recording all PRs from the field. - To check all the orders and quotations to be placed and advertised. - Preparing and distributing quotation requests to vendors. Where applicable visit vendors to ensure their credibility and capacity. - To brief suppliers of specification of different goods. - To bring the procured goods to warehouse and enter into the stock cards. - Maintain Procurement Department files. Ensure all documentation is available and is properly filed. - To provide a reliable price list and organize the procurement catalogue. - Assist Logistics Manager to track and monitor purchase requests and orders. - On delivery of assets, ensure that the assets are registered and tagged as per the IRC policy and procedures.

Qualifications

- Bachelor’s degree in business administration is an asset - 1 to 2 years’ experience in logistics/Supply Chain with an international NGO - Excellent in Dari and Pashtu communication and good command in English - Previous experience in Supply Chain Management - Communication and reporting skills - Fluency in Pashto, Dari and English - Computer skills (including MS Word, Excel, Access, and internet) an advantage - Ability to work closely, professionally, and constructively with all others regardless of nationality, ethnicity, gender, religion, race, tribe, or cultural background

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Potential interview questions

Added 2 years ago - Updated 1 year ago - Source: rescue.org