Supply Chain Assistant

Volunteering Admin Logistics & Procurement

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

This position is located within the Warehouse and Commodity Management Section of the United Nations Mission in South Sudan (UNMISS). The UNV Officer will be based in Juba HQ, Central Equatorial State. Juba HQ classified as an “E” hardship duty station and a non-family duty station. The incumbent reports to the Team Leaders, Centralized Warehouses unit in Juba HQ.

Centralized Warehouses intends to fill up a vacancy for Supply Chain Assistant, Warehouses in Juba. The primary objective of the Supply Chain Assistant in Juba is to support the Mission and all its components by ensuring the timely delivery of the commodities in a cost-effective manner. Warehouses are responsible for strengthening stewardship and accountability of UN property (financial and nonfinancial Assets & Inventories) while achieving greater efficiencies and economies of scale; and striking a balance between controlling and enabling flexibility in running daily operations. In the absence of the said staff in Juba, an ability to ensure operational efficiency of supply chain functions will be limited due to manpower constraints, therefore the requirement placed to support UNMISS operations with adequate manpower.

Under the general supervision and guidance of the Warehouse Officer, the Supply Chain Assistant is responsible for the following:

• Receive and process requests for goods and preparing the pick list and issue vouchers for approved requests. • Preparing inventory for delivery against approved issue vouchers and ensuring timely delivery of goods to the beneficiaries. • Supporting identification of “minimum, restock (re-order) and maximum stock levels” of Supply warehouse materials. • Preparing various Warehouse Activity Reports including Key Performance Indicators (KPIs), inventory, one hundred percent (100%) expendable accuracy and statistics reports. • Providing supervision and training to junior personnel in stock handling, records keeping, receiving and inspection, operations in the warehouse, delivery of goods and reception of proper documentation for items supplied. • Ensuring that the Warehouse personnel carefully monitors the handling of issue vouchers, picking of stock and preparation of issue vouchers for delivery to clients, in order to avoid potential mistakes in the process. • Tracking the issue and consumption of expendable items and developing scales of issue. • Supporting the initiation of write-off actions and coordinating with Service Support Sections/Claims/Board of Survey (BOS)/Local Property Survey Board (LPSB). Updating asset status in the UMOJA system. • Undertaking the conduct of monthly stock take of expendable items. Conducting annual full physical inventories as required. • Verifying inventory stock levels based on demand history. Reviewing demand history and verifying Days of Supply (DOS) levels for on hand stock, safety stock levels and minimum/maximum levels for inventory. Implementing measures to prevent a stock out situation for fast-moving items from occurring and preparing stock replenishment lists for approval of the Warehouse Officer. • Receiving, storing, maintaining, security and issuing of stocks to the Integrated Warehouse customers and maintaining an accurate transaction history for all receipts and issues. Conducting proper warehouse housekeeping on a continuous basis. Ensuring all items received for storage are labeled, properly arranged in the storage shelves/bins and correctly entered into the database. • Supporting the planning of goods requirements for the entitled customers in the region. Liaising with the County Support Base (CSB) Administration Staff regarding CSB requirements. • Ensuring database accuracy for the movement of stock in the warehouse. When discrepancies are noted, initiating investigation and correction of database records as required. • Submitting reports at prescribed time intervals for activities in all warehouses to management. Performing any other related tasks as may be required by the Warehouse Officer or State Administrator.

• Planning and organising • Professionalism • Communication

warehousing and inventory management, property disposal, logistics management and/or exposure to any of the Supply Chain Management functional components; or three (3) years’ experience in the related field with master’s degree.

• Proven ability to analyses data; • Experience in a large international organization is an advantage; • Solid computer skills, including full proficiency in various MS Office applications (Excel, Word etc) and other IT applications and office technology equipment; • Have a valid driver’s license and proven ability to drive manual gear 4x4 vehicles is required. Operating fork-lift and heavy-duty equipment (trucks, trailers, etc.) would be an advantage. • Have affinity with or interest in humanitarian relief, post-conflict situations, volunteerism as a mechanism for durable development, and the UN System; • Sound security awareness.

Living conditions vary between UNMISS duty stations. Each duty station where UNMISS has a field presence has basic residential camp facilities, which includes running water and electricity. Candidates should be aware that accommodation may be austere with the possibility of water shortages and power blackouts. On arrival in Juba accommodation will be on a share basis. Ablutions will also be shared. As the accommodation situation improves single unit accommodation, with an attached ablution, should become available in all locations. Hard wall accommodation is available in Juba.

All UNMISS duty stations apart from Entebbe, Uganda is considered non - family duty stations. The security level of UNMISS duty stations is classified by the UN Department of Safety and Security (UNDSS) who will brief on arrival. Several locations in South Sudan are prone to conflict.

Primary health care services (preventive and curative) are provided in 11 United Nations Owned Equipment (UNOE) Level-I clinics, 21 Contingent Owned Equipment (COE) Level-I clinics, 4 COE Level-II medical facilities within the mission area and the establishment of contractual agreements for Level-III and Level-IIII care outside the mission area. The 4 Level-II facilities available in Juba, Bor, Malakal and Wau, run by the Troop Contributing Countries (TCC), take referrals from the Level-I clinics, and provide hospital-based care.

The climate is tropical with a rainy season in many areas, which should normally span from around April to October. Ability to live and work in difficult and harsh conditions is essential.

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Added 11 days ago - Updated 5 hours ago - Source: unv.org