Supply Chain Assistant

Work Arrangement:

Job Description

Job Overview/Summary: Under the supervision of the Supply Chain Officer, the Supply Chain Assistant will be responsible for assisting with logistics, procurement, and administration in support of IRC program activities in Eastern Libya. Major Responsibilities: Specific Logistics responsibilities include: Assist in daily coordination of IRC logistics activities as requested by the Supply Chain Officer. Understand and use IRC Supply Chain policies and formats. Assist in sourcing supplies from local vendors, maintain a good working knowledge of local market conditions. Support program department staff with procurement and other logistical work and documentation. Ensure complete documentation for payment of goods/services procured. Specific Procurement responsibilities include: Assist in procuring goods and services for program activities, offices, residences, fleet, etc in accordance with IRC and donor-specific policies and procedures. Ensure that all materials purchased are of appropriate quality and price and are delivered on time. Assist in regular market surveys, researching potential vendors, and carrying out due diligence. Coordinate transportation of procured items between Benghazi and other IRC locations or partner locations. Regularly update requestors and supervisor on the status of requests and expected delivery dates. Specific Fleet responsibilities include: Assist in managing fleet, including but not limited to safe driving, routine maintenance, equipment & communications tools in place, and clear record-keeping. Focal point for movements to/from Benghazi airport: whenever possible, accompany driver to the airport and ensure clear communication with IRC passengers and IRC Humanitarian Access Officer. Specific Administration responsibilities include:

Ensure the centralized contact lists including staff, program visitors and partners is maintained.

Assist with SIM cards, phone credit, internet activation for staff work phones. Other responsibilities include: Conduct himself/herself both professionally and personally in such a manner as to bring credit to the IRC Libya and to not jeopardize its humanitarian mission. Assist in managing the distribution of goods and materials, ensure adequate information sharing, address common concerns/problems, and seek solutions. Other duties as assigned by the Supply Chain Officer. SKILLS & KNOWLEDGE:

Qualifications

Job Requirements: Knowledge of generic logistics and/or supply chain practices (NGO experience advantageous). Familiarity with Eastern Libya market. Competent in spoken and written English and Arabic. Competent use of Microsoft Office systems especially Excel, Word, and Outlook. Personal Characteristics: Strong sense of personal integrity. Attention to detail. Ability to multi-task, excellent time management skills. Team spirit and problem-solving abilities. Positive attitude. ____________________________________________________________________________________ The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.