Supply Chain Assistant

Logistics & Procurement

Overview

Manage procurement, logistics, and asset management for the Chernihiv base.

You have:

• Good understanding of the procurement rules and regulations of major international donors
• Excellent skill in MS Word, Excel, and PowerPoint
• Proficiency in written and spoken Ukrainian language
• Intermediate English speaking, reading, and writing
• Relevant university degree in Logistics and/or Supply Chain Management or equivalent professional qualification

Contract

This is a DRC - National contract. More about DRC - National contracts.

Danish Refugee Council (DRC) is a leading protection agency with a mandate to protect, advocate and promote durable solutions for displacement affected populations.

DRC has been operating in Ukraine since 2014, currently DRC employs over 400 staff in Ukraine and will continue significant scale-up in 2023 to implement emergency response in the Protection, Livelihoods, Shelter/NFIs and Humanitarian Disarmament and Peacebuilding (humanitarian mine action) sectors, using direct interventions, support to duty bearers and civil society organizations (CSOs), and partnerships with CSOs. DRC will continue and adapt its durable solutions portfolio to the evolving context.

Overall purpose of the role:

• Responsible for procurement of goods and services as per the assigned tasks, logistics functions at Chernihiv Base level (storage, warehousing, transportation, etc.) and general logistics support to the program.

Responsibilities:

• Following humanitarian principles, donors’ and DRC regulations, and legislation for the benefit of beneficiaries

Procurement

• Perform procurement processes according to the distributed Purchase Requisitions or actual needs
• Keep the trackers and records accurate and timely (not later than five business days) updated
• Ensure that procurement documents were duly composed, signed, scanned, and uploaded to the cloud storage; hard copies were archived
• Ensure DRC supplier due diligence is effective in the relevant context
• Ensure that all payments due are made in time
• Run operations with Dynamics ERP system

Fixed asset management

• Receive assets from the suppliers, check them, loan to employees, arrange storage and proper scrapping
• Maintain Fixed asset list duly updated at all times
• Ensure that all assets are properly tagged

Warehouse management

• Arrange warehousing support of the projects according to DRC regulations

Fleet management

• Participate in fleet support of the projects and DRC operation
• Participate in hiring drivers and renting vehicles
• Checking vehicle log sheets and monthly reports

Other duties

• Cooperation and coordination with the finance unit

About you:

• Good understanding of the procurement rules and regulations of major international donors
• Excellent skill in MS Word, Excel, and PowerPoint
• English proficiency preferred
• Fluency in local language
• Education:
  • Relevant university degree in Logistics and/or Supply Chain Management or equivalent professional qualification.

• Languages:

  • Proficiency in written and spoken Ukrainian language.
  • Intermediate English (speaking/reading/writing).

Additional information:

• Contract length: 12 months with the possibility of renewal depending on the effectiveness and funding of the program. Preliminary 3-month trial
• Start date: As soon as possible
• Closing date for applications: 1st November 2023
• Type of contract: full-time, work based in Chernihiv office

Application process: All applicants must upload a cover letter and an updated CV (no longer than four pages in English).

Applications are open until 1 November 2023

Applications sent by email will not be considered.

We reserve the right to conduct further interviews before the deadline for submission of applications.

Apply now

Potential interview questions

Added 2 years ago - Updated 1 year ago - Source: drc.ngo