Procurement Officer Ukraine Chernihiv

Logistics & Procurement

Overview

Provide day-to-day implementation of the procurement function for project activities.

You have:

• Experience from working with procurement in a humanitarian/emergency/recovery context
• Previous experience from working in complex and volatile contexts
• Bachelor's degree in relevant field
• Proficient in Office software (Word, Excel)
• English level B1
• Managing resources to optimize results
• Managing performance and development
• Analysing
• Planning and delivering result
• Handling insecure environments
• Communicating with impact and respect

The purpose of a Procurement Officer, Chernihiv is to provide the day-to-day implementation of the procurement function’s responsibility, namely, to provide support to the organization’s activities in the form of procurement of goods, works and services for project activities in North Ukraine under the direction and guidance of the Logistics Coordinator North Ukraine.

Qualifications

Generic professional competencies:

• Experience from working with procurement in a humanitarian/emergency/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Knowledge about own leadership skills/profile
• Working knowledge or communication in English, both written and verbal.
• Proficient in Office software (Word, Excel).

Context/ Specific skills, knowledge and experience:

• Bachelor’s degree in relevant field.
• 2 years of experience in procurement.
• Preferably 1 year of experience working in a humanitarian organization.
• English level B1.

Behavioral competencies

• Managing resources to optimize results
• Managing performance and development
• Analysing
• Planning and delivering result
• Handling insecure environments
• Communicating with impact and respect

Responsibilities

Generic Responsibilities

• Ensure adherence to NRC policies, handbooks, guidelines, SOP’s and donor requirements.
• Implement delegated procurement, logistic functions portfolio according to Plan of Action
• Conduct and follow up daily operational procurement activities.
• Prepare and develop procurement logistic reports as required by Country/Area office.
• Support in development of SOPs as requested
• Ensure proper filing of all support documents, tender documents.
• Promote and share ideas for improvement of the support, procurement, and logistic function.
• Perform other duties, as assigned by Line Manager

Specific Responsibilities

• Contribute to the development of Procurement as a support service in NRC Ukraine. Develop required areas according to NRC policy, guidelines and Ukraine legislation. Liaise with NRC People system.
• Consult, support and provide guidance to Program and Support staff for generating of PRs, conduct market surveys and provide estimated prices to Programs/Support. Participate in Procurement/or project start up planning and obtain detailed project procurement plans for use during purchases.
• Follow up on all purchase documentation such as Purchase Requests, Requests for Quotations, Bid Analyses, Minutes and Contracts/Agreements/Purchase Orders are appropriately signed by authorized staff before any commitment orders are sent to suppliers
• Attend Tender Committee meetings, act as Secretary of Tender Committee meetings if required and ensure Minutes of Meetings are signed by all members so as to support payments later
• Ensure compliance to NRC and where applicable donor requirements in procurement process as well as that procurement files are completed with all relevant documents to ensure audit trail.
• Active and regular search for suppliers with prequalification process (when applicable) and establishment of vendor database, which includes supplier performance information.
• Ensure that all appropriate supporting documents are prepared for approval of management, for purchases over local authorization level (execute, following appropriate authorization, the purchase and delivery of supplies in a timely and cost-effective manner; revise of contracts for purchasing of Goods and Services).
• Ensure that the Agresso Procurement form is maintained and is available for distribution to Logistics Coordinator and other managers/coordinators on a regular weekly and monthly basis
• Input all required data and reflect in right way all procurement stages in the Agresso procurement system according to the manual. Upload to the Agresso system all necessary procurement documents.
• Update Logistics Coordinator, other Support and Program staff with relevant information about delivery of goods or providing requested services; upload all required information to Filing Tree according to procedures and NRC requirements
• Assisting in budget preparation to Logistics Coordinator provide weekly and other reports on demand to Logistics Coordinator.
• Report all potential fraud cases to the Line Manager.

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Potential interview questions

Added 4 months ago - Updated 4 months ago - Source: nrc.no