Supply Chain Assistant

Contract

This is a DRC - National contract. More about DRC - National contracts.

Danish Refugee Council (DRC) is a leading protection agency with a mandate to protect, advocate and promote durable solutions for displacement affected populations.

DRC has been operating in Ukraine since 2014, currently DRC employs over 700 staff in Ukraine and will continue significant scale-up in 2024 to implement emergency response in the Protection, Livelihoods, Shelter/NFIs and Humanitarian Disarmament and Peacebuilding (humanitarian mine action) sectors, using direct interventions, support to duty bearers and civil society organizations (CSOs), and partnerships with CSOs. DRC will continue and adapt its durable solutions portfolio to the evolving context.

About the job:

Supply Chain Assistant provides administrative and/or technical logistics and procurement support including fleet management and warehousing. This role has a base focus and ensures compliance to DRC procedures and guidelines at base level. The role contributes to the development of base strategies, which are translated into action plans and day-to-day tasks. Will be based in Mykolaiv with travel to other location in when requited. Your main duties and responsibilities will be:

Administration:

• Ensure that all orders are tracked from point of planning and request through to final receipt
• Prepare the relevant documents for the procurement of goods and services
• Participate in evaluation of bids and proposals and make sure the bids evaluation report, technical evaluation, minutes of negotiations and negotiated contract in selection of consultants contain all the facts and information required to justify the recommendations made in the report
• Participate in the joint verification of procured goods and equipment and to ascertain the items conformity to Technical Specifications and Quantities
• Check that all assets old and new are properly recorded and tagged
• Perform the physical asset check
• Overseeing deliveries to and dispatches from DRC warehouses and effecting the necessary documentation
• Maintaining good communications with warehouse staff in other DRC locations and partner organizations
• Correctly apply ERP supply chain processes

Fleet management:

• Assist with Fleet Management tasks as needed
• Updating daily vehicle movement schedule and records and assigning of all mechanical transport as required
• Compile regular fuel consumption reports and monthly vehicle utilization analysis

About you: To be successful in this role we expect you to have minimum 1 year of relevant work experience. Moreover, we also expect the following:

• Experience in administrative tasks, including filing systems
• Excellent IT skills, including experience in operating an ERP supply chain system preferred
• Experience in supply chain management including procurement, transport and distribution, warehouse and stock management
• Experience with standard procurement procedures and documentation
• Experience with auto mechanics or electrical installations (Not a must)
• English proficiency preferred
• Fluency in local language

In this position, you are expected to demonstrate DRC’ five core competencies:

• Striving for excellence: You focus on reaching results while ensuring an efficient process;
• Collaborating: You involve relevant parties and encourage feedback;
• Taking the lead: You take ownership and initiative while aiming for innovation;
• Communicating: You listen and speak effectively and honestly;
• Demonstrating integrity: You act in line with our vision and values.

We offer: Contract length: open ended contract after 3 month probation period. Level: I non Manager Designation of Duty Station: Mykolaiv - Full time based

Start date: As soon as possible. Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for national staff.

Application process:

All applicants must upload a cover letter and an updated CV (no longer than four pages in English).

Applications are open until 1st April 2024

Applications sent by email will not be considered.

We reserve the right to conduct further interviews before the deadline for submission of applications.