Supply Chain Assistant

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

Centralized Warehouses Unit supports a supply chain management approach by ensuring visibility of stocks and inventory trends within the Mission, which increases the supply chain’s flexibility and ability to respond to changes. Under the direct supervision of the Warehouse Officer, the Supply Chain Assistants will perform a variety of routine tasks related to the management and movement of supplies, warehousing activities, including receipt, storage, safeguarding, and issuance of goods, that contribute to the timely and effective accomplishment of supply services within the Mission.

• Receive and process requests for goods and preparing the pick list and issue vouchers for approved requests. • Prepare inventory for delivery against approved issue vouchers and ensuring timely delivery of goods to the beneficiaries. • Support identification of “minimum, restock (re-order) and maximum stock levels” of Supply warehouse materials. • Prepare various Warehouse Activity Reports including Key Performance Indicators (KPIs), inventory, one hundred percent (100%) expendable accuracy and statistics reports. • Provide supervision and training to junior personnel in stock handling, records keeping, receiving and inspection, operations in the warehouse, delivery of goods and reception of proper documentation for items supplied. • Ensure that the Warehouse personnel carefully monitors the handling of issue vouchers, picking of stock and preparation of issue vouchers for delivery to clients, to avoid potential mistakes in the process. • Track the issue and consumption of expendable items and developing scales of issue. • Support the initiation of write-off actions and coordinating with Service Support Sections/Claims/Board of Survey (BOS)/Local Property Survey Board (LPSB). Updating asset status in the UMOJA system. • Undertake the conduct of monthly stock take of expendable items. Conducting annual full physical inventories as required. • Verify inventory stock levels based on demand history. Reviewing demand history and verifying Days of Supply (DOS) levels for on hand stock, safety stock levels and minimum/maximum levels for inventory. Implementing measures to prevent a stock out situation for fast-moving items from occurring and preparing stock replenishment lists for approval of the Warehouse Officer. • Receive, store, maintain, security and issuing of stocks to the Integrated Warehouse customers and maintain an accurate transaction history for all receipts and issues. Conduct proper warehouse housekeeping on a continuous basis. Ensure all items received for storage are labeled, properly arranged in the storage shelves/bins and correctly entered into the database. • Support the planning of goods requirements for the entitled customers in the region. Liaising with the County Support Base (CSB) Administration Staff regarding CSB requirements. • Ensure database accuracy for the movement of stock in the warehouse. When discrepancies are noted, initiating investigation and correction of database records as required. • Submit reports at prescribed time intervals for activities in all warehouses to management. • Perform any other related tasks as may be required by the Warehouse Officer or State Administrator.

• Integrity and Professionalism • Accountability • Planning and organizing • Communication • Teamwork and respect for diversity • Adaptability and flexibility

warehousing and inventory management in retail logistics and/or exposure to any of the Supply Chain Management functional components.

Proven ability to analyze data. Having experience in Umoja Warehousing is an advantage.

Experience in a large international organization is an advantage.

Excellent written and spoken English.

Solid computer skills, including full proficiency in various MS Office applications (Excel, Word etc) and other IT applications and office technology equipment.

Have a valid driver’s license and proven ability to drive manual gear 4x4 vehicles. Holding a forklift license is an advantage.

Have affinity with or interest in humanitarian relief, post-conflict situations, volunteerism as a mechanism for durable development, and the UN System.

Living conditions vary between UNMISS duty stations. Each duty station where UNMISS has a field presence has basic residential camp facilities, which includes running water and electricity. Candidates should be aware that accommodation may be austere with the possibility of water shortages and power blackouts. On arrival in Juba accommodation will be on a share basis. Ablutions will also be shared. As the accommodation situation improves single unit accommodation, with an attached ablution, should become available in all locations. Hard wall accommodation is available in Juba.

All UNMISS duty stations apart from Entebbe, Uganda is considered non - family duty stations. The security level of UNMISS duty stations is classified by the UN Department of Safety and Security (UNDSS) who will brief on arrival. A number of locations in South Sudan are prone to conflict.

Primary health care services (preventive and curative) are provided in 11 United Nations Owned Equipment (UNOE) Level-I clinics, 21 Contingent Owned Equipment (COE) Level-I clinics, 4 COE Level-II medical facilities within the mission area and the establishment of contractual agreements for Level-III and Level-IIII care outside the mission area. The 4 Level-II facilities available in Juba, Bor, Malakal and Wau, run by the Troop Contributing Countries (TCC), take referrals from the Level-I clinics and provide hospital-based care.

The climate is tropical with a rainy season in many areas, which should normally span from around April to October. Ability to live and work in difficult and harsh conditions is essential.