Supply Chain Assistant

Contract

This is a DRC - National contract. More about DRC - National contracts.

Supply Chain Assistant

Anbar

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunities for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the wish to return home.

The Danish Refugee Council was founded in Denmark in 1956 and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced.

All of our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.

In 2003, following the start of foreign military operations in Iraq, DRC became one of the first organisations to provide humanitarian assistance in the country and now operates in 11 governorates, including Anbar, Baghdad, Babel, Diyala, Duhok, Erbil, Karbala, Kirkuk, Najaf, Ninewa and Salah-al-Din.

verall purpose of the role:

To support with logistics and purchasing for Anbar office and program sites throughout Anbar in close coordination with the Supply chain officer / TL, Anbar program teams, other departments (finance, etc.) and with the Area Office Supply Chain team to ensure compliance with DRC Supply Chain guidelines.

Responsibilities:

Procurement:

• Responsible for the procurement cycle including receiving & verifying Purchase Requests from program teams, identification of potential suppliers, receiving quotations from suppliers through a Single Quote or Request for Quotations (RFQ) process, completing RFQ reports, organizing signing of Purchase Orders (contracts) with suppliers, and working with finance team to ensure timely payment to suppliers.
• Ensure all processes are completed in accordance with the DRC Procurement Manual, SOPs, and donor guidelines
• Filing, scanning, and sharing all required documents & procurement/supplier files
• Maintaining an up-to-date procurement tracker in coordination with Area Office Supply Chain department
• Conduct all duties in accordance with the DRC Code of Conduct and ensure all DRC Suppliers conform with the DRC Code of Ethics
• Follows up in a timely manner with Suppliers for all urgent requirements.
• Provides timely Procurement Reports on Procurement activity to line manager and related programs

Fleet:

• Responsible for the fleet management for all Anbar vehicles
• To ensure the cars are in a clean condition on a daily basis.
• Collect vehicles data and complete vehicles monthly reports
• Follow up and maintain Generators fuel consumption through trackers, weekly and monthly report.
• To perform general check up on the cars (engine oil, brake oil, tires pressure, wiper fluid, radiator fluid, etc.) to make sure the car is ready at all times where practicable.
• Develop daily and weekly movement plan.
• Responsible for with the following up Vehicle fuel refilling and maintenance.
• Driving the DRC duty vehicle for support related tasks.

Warehousing:

• Support the movement of goods from warehouse(s) to distribution sites.
• Take Monthly inventory of goods in warehouse.
• Ensure the hygiene and cleanliness of warehouse.
• Provide oversight for casual workers.
• Scan delivered items and ensure quality.
• Report damaged or missing commodities to supervisors.
• Work as an active team member to complete team goals.
• Prepare documentation and inventory for audits.

Assets:

• Help ensuring that standard SC asset and inventory management procedures are adhered to
• Assist in maintaining an accurate asset and inventory tracker and supporting field logistics teams to do the same
• Maintaining sign out sheets for commonly used assets
• Ensuring that all assets are accompanied by accountability forms and users are held accountable for the assets assigned to them
• Tagging of all inventory and assets
• Liaising with procurement on timely repair of assets and inventory item.

Others:

• Responsible for logistical support to the sub-offices at program locations, and to program teams including maintenance & repair, generator functionality & fueling, etc.
• Any other duties as may be assigned by the line manager.
• This job description is not a definitive task list but has been done to clarify the responsibilities of the employee.
• Driving License.

Experience and technical competencies: (including years of experience)

• 1 or more years of experience in logistics/ fleet/procurement is preferred
• Experience working with NGOs or humanitarian organizations is a plus
• Must be organized, able to multi-task, flexible, and able to work as a team
• Honesty & integrity are a must
• Strong computer skills including advanced Excel skills.
• Good communication skills written and verbally

Education:

University degree an advantage. Degree related to logistics/procurement preferred

In this position, you are expected to demonstrate DRC’s five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.

Collaborating: You involve relevant parties and encourage feedback.

Taking the lead: You take ownership and initiative while aiming for innovation.

Communicating: You listen and speak effectively and honestly.

Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse, and harassment

Closing date for applications: 30-July-2022

Diversity & Inclusion: DRC Iraq is committed to promoting an inclusive work environment according to our Age, Gender, and Diversity approach (AGD). We aim to have a more diversified leadership structure creating opportunities for qualified women to take on managerial roles. We also continuously work to make our workplace more accessible for persons with specific needs. We offer benefits related to psychosocial support, health insurance, maternity and paternity leave, child sick leave, and lactation breaks. As part of our commitment to promote equity, diversity, and inclusion, we strongly encourage applications from female candidates, persons living with disabilities, as well as representatives of minorities.

Note: Due to the urgency of this position, applications will be reviewed on a rolling basis.

If you have questions or are facing problems with the online application process, please visit drc.ngo/jobsupport

For further information about the Danish Refugee Council, please consult our website drc.ngo