Supply Chain and Admin Intern

Contract

This is a DRC - National contract. More about DRC - National contracts.

Overall purpose of the role:

This internship program is designed to give the learning opportunity to newly graduated candidates while doing the actual work and providing support to the Supply Chain Department in the organization.

Through your internship experience at DRC, you will:

• Gain practical, hands-on experience in finance.
• Receive mentorship and guidance from experienced professionals within DRC.
• Apply theoretical knowledge gained through academic studies in a practical setting.
• Learn about the organization's operations, culture, values, and Code of Conduct.
• Access DRC's extensive Learning Catalogue which provides learning opportunities for further development and growth.

Responsibilities:

• Assist on Tender receiving. Support Supply Chain team to receive bids correctly and guides Bidders to submit their offers in the right box as well as completing the clerk procedures related to bid submission and recipient.
• Support the management of inventory and stock control systems.
• Assist in monitoring and tracking the delivery of goods and services.
• Contribute to the development and maintenance of supplier databases.
• Participate in meetings and workshops related to supply chain management.
• Support Supply chain in archiving and scanning documents whenever is needed.
• Assist on scanning and archiving old documents of supply chain and finance
• Assist on fleet daily plan, including airport pick up and drop off.
• Assist on monthly fleet report
• Assist in ensuring share point updated, and full documents uploaded to it as per archiving SOPs.
• Assist in managing office supplies & stationaries forecast and request purchase of items as per needed, support on monitoring the stock items
• Support Admin team to follow up and provide phone airtime and develop communication management tracker.
• Assist Admin team to schedule, Monitor and coordinate the request of the meeting room.
• Assist in preparing document required for visa issuing (KRI and FI)

Other:

• Assist on preparing payment request and submit to finance.
• Conduct duties in accordance with DRC Code of Conduct.
• Any other assignments as instructed by the immediate supervisor

Experience and technical competencies:

• Must be from Erbil
• Advanced proficiency in Microsoft Excel and Word
• Basic proficiency in PowerPoint
• Basic IT Skills
• Full professional proficiency in English
• Having some experience working with NGOs is an advantage.

Education:

• High School Diploma is essential.
• Final year or just complete of bachelor’s degree in finance or management is preferred.

Languages:

• Fluency in Kurdish required.
• Ability to communicate in English required

Key stakeholders:

• Head of Support Services
• Supply Chain & Admin

Conditions:

Contract: 3-6 months of internship.

Availability: August 2023

Duty Station: This internship is based in Erbil, DRC's Country Office.

Remuneration: This Internship is entitled to Internship Allowances and Medical Insurance only (Not entitled to salary).

In this position, you are expected to demonstrate DRC’s five core competencies:

Striving for excellence: You focus on reaching results while ensuring an efficient process.

Collaborating: You involve relevant parties and encourage feedback.

Taking the lead: You take ownership and initiative while aiming for innovation.

Communicating: You listen and speak effectively and honestly.

Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse, and harassment

Diversity & Inclusion: DRC Iraq is committed to promoting an inclusive work environment according to our Age, Gender, and Diversity approach (AGD). We aim to have a more diversified leadership structure creating opportunities for qualified women to take on managerial roles. We also continuously work to make our workplace more accessible for persons with specific needs. We offer benefits related to psychosocial support, health insurance, maternity and paternity leave, child sick leave, and lactation breaks. As part of our commitment to promote equity, diversity, and inclusion, we strongly encourage applications from female candidates, persons living with disabilities, as well as representatives of minorities.