Supply Associate, GS6, Sao Tome e Principe #00125404 (Only national of Sao tome)

Overview

Manage procurement and supply chain operations to support UNICEF's mission in Sao Tome e Principe

You have:

• Completion of secondary school education is required, with courses/certifications in business administration, supply chain management, procurement or logistics considered as an advantage.
• Minimum 6 years of progressively responsible administrative and/or supply-related work experience is required.
• Fluency in English and Portuguese and local language of the duty station is required.

Contract

This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education.

Salary

The salary for this job should be more than 1,439 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, Education

UNICEF aims to accelerate progress towards the 2030 Agenda for Sustainable Development in Sao Tome & Principe by adopting a strategic approach focused on improving access to quality social services, promoting behavioral change, and advocating for gender and child-sensitive policies. The proposed program aligns with international conventions and national development frameworks, emphasizing inclusive social systems and transparent institutions. It consists of five program components, targeting early childhood development and programming for adolescents.

The Program Specialist is responsible for planning, implementing, monitoring, and evaluating sectoral programs in Sao Tome and Principe, providing technical leadership, coordinating with cross-sectoral teams, and strengthening national capacity. They play a vital role in partnership building, knowledge management, and optimizing program funds. Overall, the Program Specialist drives program effectiveness and contributes to positive outcomes for children and adolescents in the country”.

How can you make a difference?

Summary of key functions/accountabilities:

1.Receives supply requisitions, ensuring accuracy of specifications of items, and confirms availability of funds, obtaining additional information from the programme sections as necessary. Monitors assigned requisitions to ensure completion of procurement actions

in a timely manner.

2.Obtains quotations, issues invitation to bids to approved and listed suppliers; arranges and participates in bid openings with the Supply Manager, compiles price tabulations with price ratings and recommendations for order placement, prepares CRC submissions for finalization by the Supply Manager.

3. Corresponds with programme Sections/Field offices and suppliers on supply and procurement matters.

4. Generates and compiles a variety of warehouse reports from vision and monitoring reports from the supply dashboard/pipeline reports.

5. Ensures continuous availability of data related to procurement, including forecasting, requisitions received, orders placed, incoming goods, actual delivery schedules. Prepares periodic reports, and ad-hoc reports as needed.

6. Drafts submissions to Contract Review Committee.

7. Maintains supplier database and files with full information, in accordance with UNICEF supply guidelines.

8. Prepares Direct Orders (Purchase Orders) against existing Long Term Arrangements (LTA) ensuring that the LTA has valid quantities and lead-time meets requirements

9. Quality control and ensure accuracy of UNITRACK generated stock reports and monthly reconciliation of stock inventory reports from different offices. Prepares monthly stock reports on management performance indicators for warehousing operations.

10. Maintains purchase order/contract files with all required procurement documentation (POs, invoices, delivery receipts, payment requests, correspondence, etc).

11. Responsible for conducting local market surveys on ongoing basis.

12. Correspond with offshore suppliers when required and Copenhagen for standard warehouse items and obtain LPA when required

13. Conduct market research for new products and new supplier source as well as updating new product technology

14. Maintain up-to-date files for all Procurement Service transactions, including a system for monitoring the different stages of each transaction.

To qualify as an advocate for every child you will have…

• Completion of secondary school education is required, with courses/certifications in business administration, supply chain management, procurement or logistics considered as an advantage.
• Minimum 6 years of progressively responsible administrative and/or supply-related work experience (procurement, supply or logistics) is required. Familiarity with UNICEF, UN supply procedures and systems is an asset.
• Fluency in English and Portuguese and local language of the duty station is require.

For every Child, you demonstrate...

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are…

(1) Builds and maintains partnerships (2) Demonstrates self-awareness and ethical awareness (3) Drive to achieve results for impact (4) Innovates and embraces change (5) Manages ambiguity and complexity (6) Thinks and acts strategically (7) Works collaboratively with others.

Functional Competencies:

Analyzing (II)

Applying Technical Expertise (II)

Planning & Organizing (II)

Following Instructions and Procedures (II)

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements. UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable qualified Female are encouraged to apply.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

Potential interview questions