STAFF DEVELOPMENT ASSISTANT

Contract

This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education.

Salary

The salary for this job should be more than 7,881 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Org. Setting and Reporting The position is located in the Division of Administration, Human Resources Management Service (HRMS) in Management & Communication Unit of the Center for Learning and Multilingualism (CLM), at the United Nations Office at Geneva (UNOG). The incumbent reports to the Training Officer.

Responsibilities The incumbent will be responsible for the following duties:

Management and Communications programme support

Training-related activities - Drafts project outlines on M&C activities and services for GS and P staff. - Provides support for in-person, virtual and blended learning programmes to managers and supervisors and staff at large. - Direct and/or provide information to staff in the areas of work shadowing, lateral assignments, job rotation, job swaps. - Participates and represents UNOG/CLM at the meetings upon request by the Chief of the Section. - Liaises with HR colleagues from UNHQ and other UN organizations in Geneva - Provide logistical support, including room reservation, preparation of training materials, etc. - Helps coordinate various working groups, such as Training Focal Point and cross-functional teams working on certain #NewWork initiatives

Promoting M&C activities - Ensures timely marketing for the M & C Unit, which involves preparation of the M & C Calendar of Activities and manages the content of the unit webpage. - Creates communication on the CLM website to inform staff members of the M&C learning services. - Drafts all correspondence necessary in English and French.

Reporting - Provides assistance on reporting requirements and ensure completeness and accuracy of data submitted (e.g. CLM statistics) - Generates background materials/notes when requested by the Training Officer and/or Chief of the Section.

Budget related to M&C - Generates reports to client organizations, liaises with them on the accuracy the participants to be billed. - Perform cost recovery through Umoja service delivery module and ensures that revenues are properly recorded. - Provides guidance to staff members on issues related to service delivery

Manages and coordinates workshops and programs such as:

• The Pre-retirement seminar, Orientation Programme for newcomers, Managing Hybrid Teams, adoption of Agile methodology, coaching programme, etc.
• Creates the activity in Inspira and liaises with the speakers, as appropriate.
• Facilitates workshops, ensures the evaluation of the workshop and analysis of the results.
• Handles all the correspondence and all communication with Office of Human Resources Management (OHRM), focal points, candidates and speakers.
• Enters statistics into appropriate databases and issues statistical reports.
• Liaises with consultants to schedule facilitation dates and responds to all inquiries or needs.
• Designs invitation flyer used for broadcast.
• Promotes the programme to our clients.
• Liaise with various key stakeholders and partners
• Schedule workshop sessions.
• Administer the registration process.
• Creates participants’ handouts using documents provided by UNHQ and sends them electronically to the participants
• Reviews and updates the status of expenditures.
• Reviews and prepares budget for the approval of the training officer.
• Drafts Terms of Reference for consultancy and/or third party vendors and perform related Umoja transactions (e.g. requisitioning, procurement and payments)
• Fills security badge form for the consultant.

• Ensures the evaluation of the workshops and analyses the results.

  Competencies PROFESSIONALISM: Knowledge and understanding of training program design, implementation and monitoring; knowledge and understanding of Enterprise Resourse Planning (ERP) systems and open-source learning platform such as Moodle; ability to deliver training programs, including classroom and on-line methods; ability to establish and maintain effective relationships with a wide range of partners; shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

CLIENT ORIENTATION: Consider all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; identifies clients’ needs and matches them to appropriate solutions; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of product or services to client.

TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decisions, even when such decisions may not entirely reflect own position; places team agenda before personal agenda.

Education High school diploma or equivalent is required.

Job - Specific Qualification An International Computer Driving License (ICDL), Start Level is desirable.

Work Experience At least seven (7) years of experience in training or administrative field is required.

Out of these seven years, three (3) years of relevant working experience within the United Nations Common System is desirable.

Experience with an ERP system such as Umoja, Inspira or similar is desirable.

Experience working on training and staff development is desirable.

Languages English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English or French and knowledge of the other is required.

Assessment Evaluation of qualified candidates may include an assessment exercise which will be followed by competency-based interview.

Special Notice - This position is temporarily available until 31 December 2022 with a possibility of extension. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. - While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. - Recruitment for this position is done on a local basis, whether or not the candidate is a resident of the duty station. Candidates should have no expectation of any fixed-term appointment possibility after the end of this temporary assignment. - This temporary job opening may be limited to "internal candidates," who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15. - Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat. Applicants who have not passed the GGST at the time of application may be invited for the test after submitting an application. Staff members who were granted a fixed-term, continuing or permanent appointment as a result of having passed a predecessor test recognized by the Office of Human Resources Management, and who have continuously held such appointments, are not required to take the new test. - Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation. - Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service. - At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application. - For more details on the administration of temporary appointments please refer to ST/AI/2010/4/Rev.1.4/Rev.1.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.