Spring 2025 Administrative Assistant Intern
Assist the Site Director with administrative tasks and program support.
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Overview
Assist the Site Director with administrative tasks and program support.
You have:
- Excellent communication and writing skills
- Strong organizational and time management skills.
- Organized with attention to detail
- Able to work independently and under pressure within a diverse team
- An interest in international and refugee issues
- Creativity and initiative to follow through on projects
- Strong desire to help people and enthusiasm for working in a multi-cultural setting
- A proactive attitude with a willingness to learn and take on new challenges
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and comfortable using client database management systems.
RESPONSIBILITIES: The Administrative Assistant Intern will assist the Site Director with the following tasks:
- Support the Site Director in planning and implementing programs and activities for refugee clients.
- Assist in coordinating logistics and resources for workshops, community events, and service delivery.
- Manage and maintain project documentation, including client records, reports, and meeting notes.
- Help with preparing summaries and recommendations for program improvement.
- Assist in preparing communication materials for clients, staff, and community partners.
- Aid in maintaining databases and filing systems to ensure efficient information retrieval.
- Coordinate meetings with staff, volunteers, and community stakeholders, including scheduling, preparing agendas, and taking minutes.
- Perform data entry and analysis for program-related reports and grant applications.
- Conduct research to support program development and client needs assessments.
- Support general administrative tasks, such as ordering supplies, managing office resources, and maintaining inventory.
- Draft and proofread internal and external communications, including emails and reports.
- Assist with grant proposal preparation by gathering necessary documentation and data.
- Help maintain compliance with agency policies and procedures by ensuring documentation is accurate and up-to-date.
- Develop and implement administrative processes to improve workflow and efficiency.
- Support outreach efforts by maintaining mailing lists and tracking community engagement activities.
- Other duties as assigned
Qualifications REQUIREMENTS:
- Excellent communication and writing skills
- Strong organizational and time management skills.
- Organized with attention to detail
- Able to work independently and under pressure within a diverse team
- An interest in international and refugee issues
- Creativity and initiative to follow through on projects
- Strong desire to help people and enthusiasm for working in a multi-cultural setting
- A proactive attitude with a willingness to learn and take on new challenges
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and comfortable using client database management systems.
- Submit intern hours on volunteer dashboard
This will be an in-person role.
This position will report to the Site Director.
Potential interview questions
| Can you describe a situation where you had to manage multiple tasks at once? | This question assesses your organizational and time management skills. | Provide an example that showcases your ability to prioritize and handle various responsibilities efficiently. |
| How do you ensure effective communication with team members in a diverse setting? | The interviewer wants to understand your communication skills and cultural competence. | Pro members can see the explanation. |
| What motivates you to work in an administrative role supporting refugee programs? | Pro members can see the explanation. | Pro members can see the explanation. |
| Describe a time when you had to pay close attention to detail in your work. What was the outcome? | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you handle working under pressure or tight deadlines? Can you give an example? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 1 year ago
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Updated 1 year ago
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Source:
rescue.org
