Spring 2025 Administration & Operations Intern
Assist with operations and administration tasks
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Overview
Assist with operations and administration tasks
You have:
- Must pass a background check
- Must be at least 18 years old
- Minimum commitment of 15 hours per week for a minimum of 3 consecutive months
- Submit intern hours on volunteer dashboard
RESPONSIBILITIES: The Intern will assist the Operations Coordinator with the following tasks:
- Support Administrative Assistant with managing reception materials, answering client questions, and direct requests to appropriate staff members.
- Assist with maintaining the reception area and lobby in a neat and professional manner.
- Assist with liaising with office and equipment maintenance providers and other external parties as needed to support office operations.
- Assist in covering the front desk for the Administrative Assistant.
- Check-out IRC staff and clients completing “shopping” visits to Contributions-In-Kind (CIK) stock room
- Physical inventory counts
- Label and organize donated household items
- Assist with unloading and loading inbound and outbound donated household items for IRC donors and clients
- Conduct weekly vehicle inspections according to checklist
- Data entry of inventory counts into Excel and other platforms
- Comply with all policies, procedures, and protocols.
- Other duties as assigned
Qualifications - Attention to detail, critical thinking skills, time management skills, and ability to work independently and as part of a team.
- Able to communicate professionally with internal and external stakeholders.
- Experience working with Microsoft Office Applications.
- Previous administrative experience preferred.
- Fluent in English, both spoken and written; bilingual language skills is a plus
REQUIREMENTS:
- Must pass a background check
- Must be at least 18 years old
- Minimum commitment of 15 hours per week for a minimum of 3 consecutive months.
- Submit intern hours on volunteer dashboard
This will be an in-person role.
This position will report to the Operations Coordinator.
Potential interview questions
| Can you describe a situation where you had to manage multiple tasks? | The interviewer wants to understand your organizational and prioritization skills. | Provide an example that showcases your ability to handle multiple responsibilities efficiently. |
| How do you ensure effective communication with team members? | The interviewer is assessing your communication skills and how you interact with colleagues. | Pro members can see the explanation. |
| Tell me about a time when you had to pay attention to detail in your work. | Pro members can see the explanation. | Pro members can see the explanation. |
| Describe your experience with Microsoft Office applications. | Pro members can see the explanation. | Pro members can see the explanation. |
| What do you do when you encounter challenges while working independently? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 1 year ago
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Updated 1 year ago
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Source:
rescue.org
