Specialist Assistant, WADP Numbering System (WNS)

Mid Senior Admin

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education. More about G-5 contracts.

Org. Setting and Reporting

-This is a vacancy in the General Service category for which local recruitment procedures shall apply, in accordance with the Staff Regulations of the International Bureau of the Universal Postal Union. Candidates shall be solely responsible for any travel or other expenses incurred in order to participate in the recruitment process or, upon selection, take up the appointment. Staff members subject to local recruitment shall not be eligible for the allowances and benefits exclusively applicable to international recruitment. - With its 192 member countries, the Universal Postal Union (UPU), a specialized agency of the United Nations, is the primary forum for cooperation between postal sector players. It helps to ensure a truly universal network of up-to-date products and services.

Responsibilities

Ensure the sound operation and updating of the WNS website, which records the stamps issued by member countries and territories, and manage associated activities. Participate in the running of philately workshops and in the organization of stamp exhibitions. 1. Management and operation of the WNS – Register new stamps and associated products (booklets, coils, miniature sheets) issued by designated operators, and check their authenticity. – Translate or request the translation of stamp motifs into French and English on the basis of the relevant technical information sheets and models. – Record issued stamps on the WNS website (www.wnsstamps.post) and produce certificates. – Ensure the distribution and archiving of the digital certificates of stamps registered. – Check the availability and accuracy of information published on the website. – Manage billing related to the certification of stamps and the services of subcontractors, and oversee the allocation of the expenses associated with WNS operations. – Prepare and manage correspondence and dashboards, and reply to questions sent by website users to [email protected]. – On request, summarize information on visitors to the WNS website (number of pages viewed, most popular themes, visitors by country, by continent, etc.), and distribute it to the WADP Management Committee (a POC group) and the issuing postal authorities of member countries. 2. Stamp exhibitions, philatelic workshops and round tables – Support the Philately and IRCs Programme Assistant and Programme Manager in gathering information on exhibition themes. – Assist the Philately and IRCs Programme Assistant in liaising with owners of stamp collections. – Agree conditions for the lending of collections with the owners (dispatch, transport, customs, insurance, loan agreement). – Make logistical arrangements for stamp exhibitions at the International Bureau and support the Philately and IRCs Programme Assistant during meetings of the Management Committee as well as philatelic forums and round tables organized by the WADP (planning, invitations, logistics, presentation of WNS). 3. Miscellaneous – Document and update, regularly and on an ongoing basis, the assigned activities. – Maintain dashboards and statistics on activities and propose updates. – If necessary and on request, contribute to all activities of the Philately and IRCs Programme. – Prepare reports, questionnaires and circulars relating to the WNS. – Support the Philately and IRCs Assistant. – Stand in for the Programme Manager in their absence and manage the day-to-day activities of the programme.

Competencies

Professionalism: Takes responsibility for own actions and decisions, and for the consequences of these. Produces and delivers high-quality results. Drives change and improvement, continually searching for new ways to position the organization for success. Ensures that knowledge and learning is shared across the organization and encourages staff to learn from each other. Ethics: Ensures that personal views and convictions do not compromise ethical principles. Understands and behaves in accordance with the UPU’s professional, ethical and legal framework. Does not abuse power or authority vested by functions. Respects commitments and promises made to internal and external partners. Promptly confronts unprofessional or unethical behaviours and takes immediate appropriate action. Maintains confidentiality and treats sensitive information with discretion. Working together/teamwork: Works collaboratively with team members to achieve results. Shows respect to other members of the team, regardless of gender or of cultural, educational or religious background. Seeks help when needed in order to achieve set goals. Shares information on issues that may affect the team and respects confidentiality. Accepts joint responsibility for the team’s successes and shortcomings. Taking responsibilities/results orientation: Seeks to achieve expected outputs within the agreed timeframe. Ensures competent delivery with minimal supervision, even under pressure and with constantly changing priorities. Keeps supervisors informed of challenges encountered and solutions found. Job-related competencies: - Excellent interpersonal skills and ability to maintain good working relations with staff at all levels in a multicultural environment. - Sense of organization and rigour. - Sense of discretion, diplomacy and courtesy, leadership skills, and excellent communication skills (oral and written). - Stock and time management. - Curiosity and marked interest in philately.

Education

As a minimum, secondary education (CFC type) diploma (office clerk, business administration, management secretary or similar).

Job - Specific Qualification

Good knowledge of postage stamps and their technical characteristics is required. Knowledge of user functions of the WNS website is required. Knowledge of administrative management is desirable. Knowledge of office tools (Word and Excel) is required.

Work Experience

A minimum of 4 years of relevant work experience is required.

Languages

Proficiency in English or French.

Assessment

Applicants will be contacted directly if selected for written test. Additional testing/interviewing may be used as a form of screening.

Special Notice

Annual salary:(Net of tax) 78,737 CHF - This is a non-core post. This position will be in full compliance with the "Rules governing non-core staff". The selected staff will participate in the UPU Provident Scheme and will be insured together with their recognized dependents against the risks of sickness and accidents. This is a one year contract which can be renewed if the services continue to be required in the future, the funds are available and/or the staff member's performance is satisfactory. However, this appointment does not automatically carry any expectancy of extension or renewal or of conversion to any other type of appointment. - Scheduled date for taking up appointment: As soon as possible. - French is the official language of the UPU. English and French are the working languages of the UPU International Bureau. - Priority shall be given for an internal promotion. - The UPU is committed to encouraging diversity within its workforce. Interested candidates from minority groups and/or with disabilities are encouraged to apply. All applications will be treated equally and in the strictest confidence. - Applications from women and member states are particularly encouraged. - Candidates might be considered for other similar posts (for a period not exceeding one year). - Candidates must ensure that they provide relevant contact details so that they can be contacted at any time, to prevent them from being excluded from the selection process. - The UPU is committed to securing the highest standards of efficiency, competence and integrity for its staff members. In this regard, candidates under serious consideration for selection may be subject to satisfactory background checks aimed at validating the educational and professional background records as indicated by candidates in their respective application forms. At the discretion of the UPU, such background checks may also be extended to include criminal records, disciplinary measures, sexual exploitation and abuse, and professional license check validation.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Apply now

Added 2 hours ago - Updated 1 hour ago - Source: careers.un.org