Senior Human Resources Officer

Job Description

• Liaise with payroll provider so as to gather all relevant data on due time by all locations (Athens,Lesvos,Samos,Chios), request further checks and update the provider with all relevant employment issues.

• Being responsible to give guidance /advice on labor law related issues & legal compliance as well as Social Security funds (e.g. ERGANI, OAED, IKA etc.) cooperating closely with the Senior Regional HR Coordinator.

• Holding the responsibility for monthly HR Reports consolidation and KPIs Preparations for all locations.

• Responsible to keep updated the HR Master file in all locations in cooperation with HR Officers & HR Assistants, in order to facilitate HR processes management and accuracy of the data.

• Liaison with the HR Officers & HR Assistants in the field offices to collect all the relevant information regarding schedules, overtimes, payroll cumulative trackers

• Act as the focal person for all benefits inquires, submit monthly reports where needed and ensure all staff are enrolled to the schemes upon hire.

• Supervises registration of employee to social security funds and tax offices and related payments. Applies working conditions based on management guidelines and local legislation, staff regulations and other applicable policies.

• Holds the responsibility that personal files are kept up-to-date at all time (both in soft as well as in hard copy) and ensure all employee contracts are in adherence to personnel policies and Greek Labor Law.

• Assist in all other sites of HR like Recruitment, onboarding and Relevant Trainings

• Follow up on changes in status, termination.

• Maintain up-to-date leave tracking records

• Reports to Senior Regional HR Coordinator all relevant information on HR situations

• Perform any other tasks assigned by the Senior Regional HR Coordinator

• Applies IRC HR Policies and procedures

• Provide inputs to the development, review and update of all necessary policies and procedures to ensure all changes in the country and in local labour laws and regulations are reflected.

• Assist in the coordination of the orientation and logistic arrangement for new staff to ensure that new staff receive adequate information about the organization and its systems, policies and procedures and facilitation to get along with colleagues and new working environment

• Maintain the confidentiality of all sensitive HR information at all times

• Provide support to the Senior Regional HR Coordinator in preparing reports to regional office and Government when required

Qualifications

•University studies/ Higher education in Human Resources or Finance. •3 years of experience in Human Resource Information systems for large numbers of staff (250 and above) •Professional experience with INGOs/NGOs and/or international experience is a plus. •Proven sense of professional discretion, integrity, and ability to manage situations diplomatically and to effective resolution. •Diplomatic and strong acumen in establishing positive working relationships with employees and all other stakeholders to maximize cooperation and productivity. •Very strong command in Excel is required. •Written and Spoken fluency in Greek and English is required.