Senior HR Assistant

Contract

This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education. More about G-6 contracts.

**OVERVIEW** ------------ Post Number : HRM 208 Grade : G-6 Parent Sector : Bureau of Human Resources Management (HRM) Duty Station: Paris Job Family: Human Resources Type of contract : Fixed Term Duration of contract : 2 years, renewable Recruitment open to : Internal and external candidates Application Deadline (Midnight Paris Time) : 26-MAR-2024 UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism ***(Only candidates who are entitled to work in France may apply to this position)*** **OVERVIEW OF THE FUNCTIONS OF THE POST** ----------------------------------------- Under the overall authority of the Director of Human Resources Management and the direct supervision of the Chief, Talent Management and Outreach Section, and under functional supervision of the Senior Human Resources Officer, the Senior HR Assistant will ensure administrative support and operations related to the recruitment of General Service personnel in the UNESCO Field Offices, Liaison Offices and Cathegory I Institutes. The Senior HR Assistant will also oversee HR data management and develop and produce reports and dashboards to support evidence-based decision-making. The incumbent will be the main point of contact for the application tracking system (ATS) and other recruitment and assessment tools owned by the Section. The incumbent will have the following responsibilities: - Provide comprehensive support and guidance on the recruitment process for General Service positions, including those in field offices, liaison offices, and category 1 institutes. - Assist in the creation of job applications, the advertisement of vacancies, and the screening of applicants for hiring offices. - Collaborate with hiring managers to determine and apply suitable candidate assessments, such as written tests, skill evaluations, and pre-recorded video interviews. - Organize and oversee the administration of these assessments through a specialized IT platform. - Compile and manage the results of assessments and feedback from evaluators or recruitment managers. - Serve on the interview panel for General Service positions when needed. - Evaluate and approve panel recommendations to ensure they adhere to relevant rules, regulations, and human resources policies. Long Description ---------------- **Data Analysis and reporting** - Collect, validate, and manage HR-related data by the Section, ensuring compliance with UNESCO regulations and policies. - Create detailed HR reports, dashboards, and analyses to support informed decision-making processes. - Prepare regular and ad hoc reports for HR management, the senior management team, and other stakeholders. - Produce periodic reports and metrics to assess recruitment and staffing effectiveness, offering recommendations for enhancing processes. **ATS and recruitment tools administration** - Manage and administer the Applicant Tracking System (ATS), ensuring it fulfills organizational needs and requirements. - Collaborate with IT departments and external vendors to facilitate system improvements and updates. - Act as a reliable source of information and support to employees regarding system or tool issues, offering prompt support and resolutions. - Conduct training sessions for HR, administrative, and support staff on using the ATS and other recruitment tools, maintaining high-quality standards. - Create and periodically update user manuals for the HR team, hiring managers, candidates, and other relevant stakeholders. Long Description ---------------- Long Description ---------------- **COMPETENCIES (Core / Managerial)** ------------------------------------ Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) Professionalism (C) **-** ----- For detailed information, please consult the [UNESCO Competency Framework](https://en.unesco.org/sites/default/files/competency_framework_e.pdf). **REQUIRED QUALIFICATIONS** --------------------------- ***Education*** - Completed secondary, technical and/or vocational education. - Professional certification/qualification in Human Ressources would be an asset. ***Experience*** - Minimum 8 years of relevant professional experience in human resources management, administration, business or public administration or related areas. - Experience in recruitment/staffing function. ***Skills and competencies*** - Excellent communication skills, both oral and written. - Excellent inter-personal skills and ability to build trust-based relationships with colleagues at all levels and with external partners. - Excellent coordination, organization and planning skills; strong analytical and problem solving skills. - Ability to deliver a high-quality service in a timely manner and strong client orientation focus. - Ability to work under pressure; to adapt to changing priorities and manage multiple stakeholders effectively. - Ability to work in a multicultural team with sensitivity, high sense of confidentiality and respect for diversity. - Excellent IT skills and knowledge of ATS tools such as Success Factors and assessments tools/platforms. - Strong analytical skills with proficiency in data analysis tools (e.g., Excel, SQL, Python). - Knowledge of the data vizualization tools (eg Power BI, Tableau etc). ***Languages*** - Excellent knowledge (oral and written) of English or French and good knowledge of the other language. **DESIRABLE QUALIFICATIONS** ---------------------------- ***Work Experience*** - Experience in an international/multilateral organization. - Experience in supporting change management programmes. ***Languages*** - Knowledge of other official UNESCO languages (Arabic, Chinese, Russian or Spanish). **BENEFITS AND ENTITLEMENTS** ----------------------------- UNESCO’s salaries consist of a basic salary and other benefits which may include if applicable: 30 days annual leave, family allowance, medical insurance, pension plan etc. The approximate annual starting salary for this post is 46 568 Euros. For full information on benefits and entitlements, please consult our [Guide to Staff Benefits](https://unesco.sharepoint.com/:b:/s/HRMTeam/ESzDuIMSjEtIqYwVozjc3I8Bb5Kj-P0DrTgbm4BIjD17nQ?e=41cm7D). **SELECTION AND RECRUITMENT PROCESS** ------------------------------------- Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the [UNESCO careers website.](https://careers.unesco.org/careersection/2/joblist.ftl) No modifications can be made to the application submitted. The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates. Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided. **Footer** ---------- UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States ([last update here](https://en.unesco.org/careers/geographicaldistribution)) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts. UNESCO does not charge a fee at any stage of the recruitment process.