Senior HR Assistant

Contract

This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education.

Salary

The salary for this job should be more than 1,477 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

OBJECTIVES OF THE PROGRAMME

To ensure that effective WHO country presence is established to implement WHO country cooperation strategies that are aligned with Member State's health and development agendas, and harmonized with the United Nations country teams.

DESCRIPTION OF DUTIES

Recruitment and placement:1. Processes applications for vacancies , including preparing and maintaining case files for candidates, ensuring and monitoring the transfer of files of candidates between offices , arranging for interview , and entering data on candidates into roster.2. Participates in the selection of candidates for General Service and National Professional Level positions , including evaluation and screening applications of such candidates , reviewing preliminary evaluation.3. Filling the posts , including initiating and follow up on reference checks and academic verification , ensuring the completion of the pre-recruitment formalities and preparing and dispatching offers of appointment .4. Evaluating and screening the application of candidates for all local recruited staff.5. Maintains vacancy announcement files and tracks status of vacancy announcement.6. Prepare agenda and provides relevant documents required for recruitment related meeting.7. Prepare personnel actions .Staff development and career support training :1. Collates and identifies training needs for staff development2. Advise on the organization and conduct of training courses and workshops.3. Provides logistics and administrative support to trainers.General :1. Serve as the team lead for the HR unit and guide lower level staff on HR policies and guidelines.2. Provides general office support services , drafts and /or processes variety of correspondences and other communication.3. Sets up and maintains reference files / records ( electronic and paper).4. Schedules appointment / meeting, monitors deadlines , etc. undertakes research on a range of HR related issues and assists in the preparation on notes/ reports.5. Maintains automated database containing HR related statistics and prepares periodic reports.6. Performs a variety of administrative duties (e.g. leave recording, request for office supplies and equipment, etc.)

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary education supplemented by administrative training. Desirable: University degree in business administration, social sciences or related field is an asset.

Experience

Essential: At least eight years of progressive experience in the area of administration, including experience in HR management Desirable: Relevant experience in the UN system.

Skills

-Demonstrated knowledge and application of human resourcesmanagement policies and procedures.-Very good time management and stress management skills.-Very good analytical skills.-Good knowledge of WHO/UN procedures and HR practices asapplicable to the administrative level an asset.- Interpersonal skills as well as tact, discretion andcourtesy-Customer-focused with strong focus on results and deliverhigh quality accurate work-Personal drive and effectiveness with ability to plan andmanage own workload

WHO Competencies

Teamwork Respecting and promoting individual and cultural differences Communication Producing results Moving forward in a changing environment

Use of Language Skills

Essential: Expert knowledge of English. Desirable: Intermediate knowledge of French.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at USD 17,723 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• For information on WHO's operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.