Senior Grants Manager - Erbil

Work Arrangement:

Job Description

SCOPE OF WORK: --------------

IRC Iraq’s Senior Grants Manager is responsible for the management of a portion of the Iraq funding portfolio throughout the project cycle and will play a key role in business development efforts. The Senior Grants Manager reports directly to the Grants Coordinator. The position based in Erbil with periodic travel to IRC’s field offices and project sites, as needed. The Senior Grants Manager will work closely with program staff, finance, and operations on compliance, donor regulations, reporting, and business development. In addition, this role will work alongside the Partnership unit to ensure that grant specific needs are being met by partners. The Senior Grants Manager also liaises closely with IRC’s global Award’s Management Unit.

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RESPONSIBILITIES: -----------------

Grants Management and Compliance (60%)

· Take the lead in managing and overseeing a portion of the Iraq grants portfolio, as assigned by the Grants Coordinator as well as prospective funding opportunities.

· Help to ensure that IRC’s grants in Iraq are well-administered and implemented in compliance with the relevant donor regulations and IRC procedures.

· Oversee and manage donor and internal reporting processes, ensuring high-quality, well-written and timely reports are submitted. Prepare and circulate templates, coordinate inputs, and review and edit in line with donor expectations and contractual deadlines. Maintain close collaboration with all relevant departments in their preparation.

· Facilitate grant opening, review and closing meetings to ensure project objectives are being met and identifying any challenges, delays or deviations from the project plan. Ensure documentation and sharing of meeting minutes and action items identified in grant meetings

· Support the Grants Coordinator and program teams to provide timely responses to donor and HQ grant-related requests.

· Ensure quality information management related to grants by overseeing the regular maintenance of online grant files (OTIS and Box), reporting calendars, and updating of internal IRC documentation and Grant Unit tools

· Support program and partnership staff in grant revisions, cost extensions, no-cost extensions, budget realignments, and other as required

· Act as a focal point for donor rules and regulations and provide support to program team on questions around compliance.

· Identify potential compliance concerns and flag them to the Grants Coordinator as required.

Program Design & Proposal Development (30%)

· Working with the Grants Coordinator and technical leads, support the development of comprehensive program design and develop funding proposals/concept notes, appropriate to context and aligned with the country-level Strategic Action Plan;

· Support proposal development initiatives, providing coordination support between HQ, IRC’s global technical advisors, partners, finance, operations, HR, and program focal points to ensure smooth and timely proposal development processes;

· Support development of concept notes and proposals, providing both writing and editing support, as required

· Assist Grants Coordinator in regular and ad-hoc donor/HQ liaison and communication as requested.

Training and Capacity Building (15%)

· Build grant management capacity of field staff and partner organization staff by assisting Grants Coordinator in trainings, and providing support in report writing, proposal development, budget management, IRC-specific tools, and other topics as/if needed.

KEY WORKING RELATIONSHIPS -------------------------

Position Reports to: Grants Coordinator

Position directly supervises: None

Indirect Reporting: None ------------------------

Qualifications

· Bachelor’s Degree (Master’s Degree preferred) in international relations or a related field, or relevant work experience

· Professional fluency in English, with strong writing skills.

· At least five years’ work experience in humanitarian/development setting with proven field-based experience with grants management and business development

· Experience with program design and proposal writing (including logical frameworks).

· Sound budget development capacity and financial management skills

· Prior knowledge of donor regulations (BHA, ECHO, FCDO, GFFO, SIDA, GAC, UNICEF, etc.)

· Good communicator with strong organizational, time management and analytical skills

· Ability to carry out responsibilities and lead tasks independently while being a strong team player for the grants team.

· Excellent problem-solving skills, and proven track record to handle pressure and improve grant management processes.

· Excellent inter-personal, cultural and diplomatic skills

· Strong capacity to mentor and build capacity of staff

Work Environment ----------------

The position will be based in Erbil, Iraq, and covers all operating areas in Iraq. The security situation in Erbil remains broadly permissive with continued attention paid to the potential for growing instability due to the continual influx of displacement and proximity to insecure areas in other governorates within Iraq.

Notice to all Job Seekers

IRC implements an equal employment opportunity policy, and our recruitment process is based on merit.

Applicants and/or successful interview candidates (both internal and external) are not required to pay any fees at any stage of the recruitment process.

If anyone asks you for any financial or non-financial favors to help you secure a job at IRC, kindly report to iraq.hr@rescue.org****.

ملاحظة لكل الباحثين عن وظيفة

تعتمد لجنة الانقاذ الدولية سياسة فرص عمل متساوية وان عملية التوظيف لدينا تعتمد على الجدارة .

لايتوجب على المتقدمين لاي وظيفة او المؤهلين للمقابلات (سواء كانوا موظفيين حالين او متقدمين من خارج المنظمة) دفع اي مبلغ مالي خلال اي مرحلة من مراحل التوظيف.

اذا قام اي شخص بطلب اي خدمة مالية او غير مالية لقاء مساعدتكم في تأمين فرصة عمل داخل المنظمة ،يرجى الابلاغ عن ذلك الى iraq.hr@rescue.org