Senior Grants Manager

Job Description

Program Brief:

Founded in 1933, the International Rescue Committee (IRC) is one of the world’s leading agencies working in post-conflict and development contexts, supporting communities in over 40 fragile, failed and developing states. In this capacity, we work to restore safety, dignity and hope to millions who are uprooted, struggling to endure and wishing to advance on a path of development.

The IRC has been present in Bangladesh since 2017 and obtained registration with the NGOAB in March 2018. Since the IRC obtained registration in March 2018, it has moved quickly to expand its integrated emergency health and protection response through both direct and partner-based programming focused on primary healthcare, women’s protection and empowerment, sexual and reproductive health, gender-based violence and child protection. Through 2018, the IRC’s response strategy will primarily target Rohingya refugees in Cox’s Bazar, while meeting the significant needs in both refugee and host populations, as already existing vulnerabilities are compounded with cyclical monsoon and cyclone seasons that impose additional threats to the lives and protection of those refugees as well as vulnerable host populations. IRC will grow over time its geographic coverage within Cox bazar and to other parts of the country, thus expand its’ networks and partnerships around emergency preparedness and response work, reach beyond the Rohingya refugees, also targeting the vulnerable host groups in Cox Bazar and other parts of Bangladesh.

Purpose of this Role:

The main purpose of this position to increase and ensure oversight for the Grants Management and Donor compliance of the country program portfolio.

Major Responsibilities:

Compliance and grant management

- With support from the Grants Coordinator, support the regular monitoring of grants, using appropriate grant management tools and organizing and coordinating follow up action of Project Opening Meetings (POMs); monthly Project Implementation Meetings (PIMs); budget review/Budget vs Actual (BVA) review meetings and Project Closing Meetings (PCMs) in collaboration with the Grants Coordinator. - Ensure that grants and award contracts are well administered, and program/operations teams are fully informed of relevant donor compliance regulations and IRC procedures including any new donor communications, changes in regulations and meetings or events. - Provide technical mentorship on IRC and donor regulations to MEAL, program and operations staff to ensure compliance within operations, implementation and reporting. This includes advising programs, operational and support teams and senior management on necessary actions to address compliance issues and processes modification requests, NCEs, cost extensions, budget realignments, and other amendments as required. - Liaise with IRC HQ about specific compliance issues and clearly communicate these issues through to relevant colleagues in the field.

Reporting and Internal and external communication

- Update and support the use of information management systems and grant management tools; such as box and OTIS (Award Management system) to ensure accurate tracking of opportunities and grants reporting. - Provide monthly analysis of BVA of grants and update the FM01 (financial overview toolkit) analysis and share with Grants coordinator and Sr. Co GPA. - Support the sub award process with local or international partners, including due diligence of potential partners and draft sub award agreement in line with IRC processes and donor requirements. - Ensure timely submission and quality reporting and donor updates by cross checking all documents (financial, narrative, MEAL data, log-frame and annexes) ensuring cohesive language, consistent monitoring data and financially reported figures in coordination with the finance, support and program team. - Ensure systematic record keeping to maintain hard and soft grant files of the grant portfolio; distribute and share documentation (grant proposals, reports, budget etc.) to relevant staff as appropriate. - Coordinate the workflow and compilation of reports by ensuring all guidance on requirements and templates are shared, donor reporting trackers are updated that designating contributors and reports are submitted with the review of technical coordinators (TC), grants coordinator, SMT for sharing and technical review by the Regional support teams/HQ. - With the support of the Grants Coordinator Coordinate with HQ colleagues and directly to donors (if required) on donor queries and submitted reports. Ensuring that feedback following on quality and technical review of reports is shared and addressed by the program/finance/support team and any donor queries are shared with relevant colleagues and addressed on time.

Proposal and donor liaison

- Support of the Grants Co and Sr Co GPA to develop relationships with existing donors to pursue renewed investment and strengthen existing relationships the donor, consortium partners and other relevant external/internal parties by facilitating preparation for donor visits and or meetings - Support Grants co to develop concept notes and proposal by launching go-no-go discussions, sharing timeline, templates, donor requirements and coordinating contribution from program (MEAL) /finance/support team and lead the quality edit, cohesion of data between all documents (narrative/budget/log frame & annexes) and timely submission to HQ/region for technical review and submission. - Monitor for upcoming competitive open calls/EOI’S and support grants coordinator in preliminary discussions for renewed funding with donors.

Perform other duties as required of the grants team.

- Major Challenges/Difficulties of this role: - Work under tight deadline while dealing with competing priorities. - Gather the necessary inputs from other functions/roles while meeting the necessary quality and agreed deadline.

Qualifications

- At least 05 years of work experience in humanitarian or development programs/industry. - Demonstrable experience in grants management, including: report writing, financial report reviewing, grant monitoring, risk and compliance management, budget realignments. - Experience of working with institutional donors is highly expected.

Knowledge, Skills & Competences:

- Demonstrable understanding of project planning and project cycle management. - Demonstrable high-level performance management and team working skills, with experience in managing multiple donors. - Ability to build good working relationships and work effectively with program, field staff and HQ from a distance. - High-level of knowledge and practice with Word, Excel, Outlook, etc. - Ability to work well under tight deadlines and high-pressure situations. - Professional fluency in spoken and written English; able to communicate concisely and with impact.

Specific Educational Qualification:

- Bachelor’s degree in relevant field; Master’s degree is preferred in Business Administration, Economics, Social Science (with quantitative aptitude); - Professional degree / Certification: - Project Management or Grants Management Certificate holders will be given preference.

Standard of Professional Conduct

IRC and IRC employees are required to abide by the values and principles outlined in the IRC Way – Code of Conduct which are Integrity, Service, Accountability and Equality. In accordance with these values, IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons and several others.

Gender Equality & Equal Opportunity

We are committed to narrowing the gender gap in leadership positions. We offer generous benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances. We welcome and strongly encourage qualified female professionals to apply.

We are an equal opportunity employer and value diversity at our organization. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Are you ready to join the most dynamic team?