Senior Finance Manager- Budget & Reporting

Job Description

The IRC was present in Sudan from 1981 to 2009. In November 2019, the IRC re-registered in Sudan and opened a main office in Khartoum, with programming beginning in 2020. It is currently operational in Al Jazeera, White Nile, Gadaref, and Blue Nile states, including a satellite office in Tunaydbah (Gedaref). The IRC’s impact groups are vulnerable individuals impacted by conflict and crisis, including women, children, the elderly, persons with disabilities, refugees, mixed populations, and host communities.

Specific responsibilities:

Under the supervision of the Deputy Finance Controller, finance manager; budgeting and reporting will work closely with Grants and partnership team, technical coordinators, monitoring, and evaluation (M&E), and operations teams. He will support with budget proposal development, budget realignment, monthly spending analysis and donor financial reporting.

Key Responsibilities

Partner Vetting

• Coordination with Partnership Unit in development and processing teaming agreements and vetting process as per PEERS procedure.

• Support Partnership Unit in partners’ due diligence assessment process as well as capacity assessment.

Partnership Management

• Coordination with Partnership Unit and partner organizations in developing and finalization of proposal budget.

• Ensure timely submission of partners financial reports as per agreed schedule.

• Coordination with partners on program and compliance monitoring visits and support partnership team in program and compliance monitoring meetings.

• Promote and apply the IRC’s Partnership Excellence for Equality and Results system (PEERS). Contribute to building a strong understanding of PEERS throughout the Kenya Country Program, and to ensuring that IRC’s partnership principles, skills and approaches are applied by staff across programs and projects with partners.

Support Program Delivery

• Participate in the financial part of Partner's Project Capacity Review (PPCR) of potential partners as appropriate and contribute to efforts to collaboratively analyze and manage material risks identified, as it relates to finance.

• Participate in Partnership Project Opening, Review and Closure Meetings facilitated by Partnership Unit, including to review successes, challenges, and lessons learned with the partner, and capture effective finance practices for future partnerships.

• Work collaboratively with Partnership Unit to ensure the timely provision of funding to partners in accordance with the partnership agreement to ensure program continuity, ensuring clear communication with the partner and efficient resolution where for whatever reason this is not possible.

• Assist in the close-out of partnership agreements, including in relation to financial verification and asset confirmation.

• Participate in the review of the financial performance of the partner, of the IRC, and of the partnership, including successes, challenges and lessons learned.

• Work collaboratively and supportively with Partnership Unit and partners to develop and finalize budgets and budget amendments, and (in the case of milestone-based partnership agreements) in determining the costing of milestones.

• Review draft partnership agreement terms relating to advances, reporting and any special conditions relating to finance.

• For cost-reimbursable partnership agreements, agree with partners the specific documentation required to support each type of cost, adjusting standard requirements to the operating context and the partner.

• Collaborate with Partnership Unit and partners to ensure completeness, correctness, and accuracy of financial reports, inventory report, tax report and cash requests.

• Review partner financial reports (and narrative reports for consistency) and supporting documents to ensure compliance with the partnership agreement, donor regulations and IRC policy, and provide feedback to the partner as appropriate.

• Develop/improve reporting templates that help improve partner financial reports.

Partnership Accounts reconciliation

• Constantly track, review, and reconcile individual partner balance sheet accounts in accordance with the IRC accounting methodology for sub-awards tracking.

• Regularly review partners Unsupported cost (76045) and follow up with partner for timely clearance.

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Partner Capacity Building

• Provide finance and accounting training and mentoring support to partners, in accordance with partner project support plans, with a focus on supporting the partner to strengthen financial management systems and capacities that are responsive to the needs of the partner (rather than replicating IRC’s systems and policies).

Sub-grant Tracking & Monitoring

• Maintain a sub-grants tracker for all partnership/sub-grant agreements including basic sub-grant details, funds disbursed, and liquidations received. Contribute sub-grant updates to the country program’s monthly internal financial report template (FM01) and provide analysis of all current Partnerships, as required.

• Monitor partner budgets and actual spending in collaboration with technical coordinators, identifying issues and working proactively and collaboratively with partners to resolve them.

• Lead timely and effective finance review and reflection (monitoring), identifying appropriate follow up actions, and providing completed reports to Partnership Lead. Prepare partner report expenditure journal for upload and submit to finance coordinator for review.

Qualifications

Education:

• A bachelor’s degree in accounting, Business Administration, Commerce or Finance with a recognized professional certificate in accounting such as CPA, or ACCA.

Experience:

• Not less than 3 years’ Experience management position.

• Advanced excel skills required.

• Experience in working with Microsoft dynamics 365

Required Experience & Competencies:

• Good written and verbal skills in the English language and Arabic language would be ideal

• Working experience on budget preparation, budget management and financial reports is a requirement. This job requires strong analytical skills to be able to make logical and strategic budget decision.

• Ability to carry out responsibilities independently with minimal technical support from within the program organization.

• Must be a patient and good communicator who can function in an organizational environment involving a diversity of cultures, languages, and personal interests and agendas.

Policy compliance – IRC way policies:

• Ensure any violations of the IRC Sexual Abuse and Exploitation Code of Conduct are reported to technical coordinator or other member of IRC team. The reporting of violations is an obligation on the part of all IRC employees, including temporary hires and consultants.

• Assist where necessary in undertaking activities that aim to prevent the occurrence of sexual abuse and exploitation of beneficiaries by IRC and other humanitarian workers.

Qualifications