Senior Finance Manager

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IRC - The International Rescue Committee

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Job Description

Program Brief

Founded in 1933, International Rescue Committee (IRC) is one of the world’s leading agencies working in post-conflict and development contexts, supporting communities in over 40 fragile, failed and developing states. In this capacity, we work to restore safety, dignity and hope to millions who are uprooted, struggling to endure and wishing to advance on a path of development.

IRC has been present in Bangladesh since 2017 and obtained registration with the NGOAB in March 2018. Since IRC obtained registration in March 2018, it has moved quickly to expand its integrated emergency health and protection response through both direct and partner-based programming focused on primary healthcare, women’s protection and empowerment, sexual and reproductive health, gender-based violence and child protection. Through 2018, the IRC’s response strategy will primarily target Rohingya refugees in Cox’s Bazar, while meeting the significant needs in both refugee and host populations, as already existing vulnerabilities are compounded with cyclical monsoon and cyclone seasons that impose additional threats to the lives and protection of those refugees as well as vulnerable host populations. IRC is growing its programming to cover education and livelihoods/DRR, as well as its geographic footprint in the host community and to other parts of the country.

Purpose of the Role

Under the strategic direction and direct supervision DDF, the Senior Finance Manager will be responsible for operational financial lead at Ukhiya office. The post holder will supervise of UKH finance team to ensure quality financial review, timely payments, purchase request review, ensure procurements financial compliances, ensure financial policy and procedures of IRC, back donors and Bangladesh Govt, coordination will multi- department to ensure adequate financial support to Rohingya Refugee Response in UKH office.

Highlights of Key Responsibilities

Financial Systems Operations:

- Reviewing financial documents and support to finance team for timely payments and ensure proper coding at financial systems - Prepare monthly cash forecast for UKH office and coordinate country office for liquidate cash balance as per activities plan - Ensure monthly cash, bank reconciliation and receivable and payable liquidate on timely manner - Closely monitor all financial activities in UKH operations and keep the DDF advised of all situations which have the potential for a negative impact on internal controls or financial management performance - Ensure that sub-grant related processes and procedures are consistently implemented throughout the program including pre-award compliance checks, agreements, disbursements, reporting, timelines, and partner capacity-building as necessary

Financial Control:

- Ensure that donor compliance, NGO Affairs Bureau procedures and financial are adhered in IRC financial operation; that all financial records and accounts are compiled in time, accurately and in line with international accounting standards and donor regulations - Carry out continuous Review existing systems in order to maintain an adequate level of internal controls, in compliance with partner policies and procedures - Carry out regular checks for compliance with partners advance payments, liquidation and financial documentation - Ensure adequate financial documentation and facilitation for internal and external audit and handle audit quarries in consultation with DDF

Financial Reporting and Analysis:

- Analyzing monthly Balance sheet reports for UKH office to reconcile balance sheet items and make necessary adjustments - Produce necessary financial documents and reports for submission to GoB (e.g., FD7) - Undertake other related duties as may reasonably be assigned by SPC and DDF - Closely monitoring monthly finance score cards, goals vs actual achievements and support to DDF for appropriate suggestion - Prepare monthly/quarterly financial analysis as per guidance by DDF and SPC - Reviewing monthly spending plan and updates OADM; OADF and ZZZZ (T3)’s Spending plan as monthly basis - Prepare spending analysis of Cost Allocation vs Actual Expenditure as quarterly basis and support to DDO/DDF for Operating budget - Participate in regular Project Cycle Meetings including Grants Opening, regular BVA/Grants review, closure meeting etc. - Prepare new budget line coding (T2 codes) for each new grant

Team Management and Capacity Development:

- The post holder will directly supervise finance team of 3 finance staff in UKH finance team - Responsible for training of finance and non-finance staff and will represent finance during on boarding of new staff (staff orientation)

Back up Financial Support:

- Provide back up support in absence of DDF and leading Finance with supervision of Country Director - Provide back up support in absence of Finance Manager- CXB and Finance Manager- Country Office for treasury management

Rolling Out Integra in Country Office:

· Get training as Super user of Integra (ERP Financial Systems) and support to DDF for rolling out in Country Program

Major Challenges/ Difficulties of this Role

· Need to work with multiple departments, technical coordination, partners with diverse mandate and varying capacity while meeting multiple demands at short notice

· Need to reconcile SPCA (Share Program Cost Allocation) with respective Grants as per SPC (Share Program Cost) allocation method before month end process.

· Need to work with multiple stakeholders (i.e.: Banks, Partners, Consultant) who may have differences in their respective financial systems

· Balancing multiple priorities in a fast-paced and high demanding work environment.

· Smooth coordination and communication with multi-cultural multi sector team of national and international staff based in multiple locations

Deliverables

· Finance system in UKH is in place and functional

· Ensure mandatory financial procedures, statutory requirements, donor compliances and IRC financial mandates

· Ensure back up support for treasury operations

· Production of high-quality management accounts with financial trend analysis for funding stability in country program.

· Regular monitoring visits to partners and action-oriented monitoring visit reports with support of DDF and coordinate with Manager- Sub award

· Timely payments to vendor and disbursement of funds to partners and liquidation

Qualifications

Experience and Competencies: Knowledge, Skills & Abilities

· Minimum 5 years’ experience working in humanitarian/development contexts

· Minimum of 2 years’ relevant work experience in the similar role with international NGOs

· Required to have extensive experience in working with computerized accounting systems, standard spreadsheet and database programs (SUN System and Vision)/ ERP systems (Microsoft Dynamic)

· Familiarity and experience of dealing with financial compliances of US grants, ECHO, GAC, GFFO and UNs

· Solid understanding and experience of relevant GoB compliances for INGOs in Bangladesh including but not limited to FD6, FD7, VAT and Taxes etc.

· Previous experience of working in Cox Bazar is an advantage

· Excellent problem-solving skills, and demonstrated ability to handle pressure and improve

· Required to have a proven track-record of proactively identifying and communicating potential problems and proposing solutions

· Demonstrated skills and experience of strategic and analytical thinking

· Ability to carry out responsibilities independently with minimal technical support

· Good English and Bangla language communication skills, both written and verbal

· Strong commitment to IRC’s mission, purpose and values

Specific Educational Qualification

· Master’s degree/ MBA in Accounting/Finance

Professional Degree/ Certification

· Recognized professional certificate in accounting such as CPA/ ACCA/ ACA preferred

Standard of Professional Conduct

IRC and IRC employees are required to abide by the values and principles outlined in the IRC Way – Code of Conduct which are Integrity, Service, Accountability and Equality. In accordance with these values, IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons and several others.

Gender Equality & Equal Opportunity

We are committed to narrowing the gender gap in leadership positions. We offer generous benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances. We welcome and strongly encourage qualified female professionals to apply.

We are an equal opportunity employer and value diversity at our organization. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Are you ready to join the most dynamic team?

Added 2 years ago - Updated 11 months ago - Source: rescue.org