Senior Editorial Associate (EN), LPC

Overview

Edit and produce saleable and non-saleable publications.

You have:

• A minimum of seven (7) years’ experience in technical editing and document production is required.
• Experience in editing, proofreading and page mark-up is required.
• Experience with graphic design software such as InDesign and/or Illustrator is desirable.
• Experience of ICAO Operations and Publications is desirable.
• Experience working collaboratively with colleagues in the context of complicated processes with high levels of production is desirable.
• Excellent command of English as the mother tongue or the language used for the purpose of education with a sound knowledge of grammar, syntax and spelling and punctuation is essential.
• A working knowledge of any other language of the Organization (Arabic, Chinese, French, Russian, Spanish) is desirable.

Contract

This is a G-7 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 7 years of experience, depending on education.

Salary

The salary for this job should be more than 3,211 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Org. Setting and Reporting

Languages, Publications and Conference Management (LPC), within the Bureau of Administration and Services (ADB), promotes and coordinates the implementation of the ICAO Multilingualism Strategy. It provides interpretation, translation, editorial and programme support services in the six ICAO working languages (Arabic, Chinese, English, French, Russian, and Spanish). Based on the principle of simultaneous distribution, it ensures the issuance of documentation to the Council, its deliberative bodies, the Air Navigation Commission, and other ICAO meetings held within and away from the Headquarters. LPC is also responsible for the management of conference services in conformity with ISO standards. The Editorial Section within LPC, is responsible for the English editing, copy preparation, application of approved editorial standards, layout, formatting, graphics design, typography and proofreading required primarily for the issuance of ICAO saleable publications but also for a variety of other products, in the six working languages of the Organization. The timely production of publications in accordance with high quality standards is essential for the implementation of ICAO Standards and Recommended Practices (SARPs) by Member States and in support of the on-going work of the Organization. Senior Editorial Associates (EN) report directly to the Technical Writer/Editor, who provides general supervision, as incumbents are expected to work independently on tasks assigned. Specific instructions and directives will be provided by the Technical Writer/Editor on special tasks, complex or technical issues. Senior Editorial Associates work in close collaboration/coordination with other Language Sections, as required.

Responsibilities

Function 1 (incl. Expected results) In collaboration with the Supervisor, works with manuscripts submitted for new publications, new editions, or amendments to existing saleable and non-saleable publications, achieving results such as: • Examine text for consistency and comprehensibility, correct syntax and stylistics, grammar, punctuation, and idiomatic usage, and for adherence to ICAO standards and terminology. • Recommend revisions for greater consistency and clarity. • Reformulate or delete statements likely to have adverse consequences for the Organization, in discussion with the author or supervisor. • Verify accuracy of facts, references, dates, acronyms, symbols, calculations, units of measurement, quotations, and citations, through research, reference sources and consultation. • Ensure that tables, charts, maps and illustrations are properly and clearly presented and have the necessary headings, captions and notes. • Consult and collaborate with colleagues, as necessary, to resolve problems and to share technical expertise and knowledge. Function 2 (incl. Expected results) Facilitates typesetting and editing of English publications for printing and electronic publishing and serving as the basis for translation into other languages, achieving results such as: • Determine the appropriate typographical presentation for publications and other material, including conversion and placement of graphics and tables considering the media for distribution (CD-ROM, print copy Web etc.), prepare instructions for typesetting, coordinate the execution of these instructions. • Throughout the typesetting phase, consult with authors. • Finalize pages for printing, calculating page lengths, placement of non-text items, running heads and folios. • Ensure the clarity of all formats and presentations of the content, that is the online presentation and the printed version, verify WEB links throughout WEB published documents, and that correct and operational addresses have been provided for links. • Prepare detailed instructions for REP for the production and assembly of publications, emphasizing special requirements (reductions, use of color, fold-out pates, etc.) and preparing print-ready PDF files. Function 3 (incl. Expected results) Acts as a focal point for the production of saleable and non-saleable publications and for each assignment, achieving results such as: • Answer queries from Editorial Assistants in the other languages, providing explanations and liaising with authors. • Ensure final stage proofreading as needed. • Ensure that copies of final English are prepared for the Editorial Assistants in other languages to follow, with all changes marked. • Arrange for provision to Editorial Assistants in other languages, electronic copies of final publications in English, including tables and graphics, for use in the production of their versions. Function 4 (incl. Expected results) Serves as a resource, achieving results such as: • May advise authors (both at GS and Professional levels) outside the Unit regarding a variety of linguistic, reference and typesetting questions. • In consultation with authors and technical assistants, explore options for improved efficiency and user-friendly formats for presentation of content, particularly in online versions (Annexes, e.g. applicability dates and ICAO Catalogue of publications). • Provide, on an ongoing basis, guidance and briefing to the Unit’s graphics designer/typesetter, as well as to Editorial Assistants in the other languages, concerning use of software, conversions of texts, presentation and page mark-ups. Function 5 (incl. Expected results) Keeps up to date with English language usage, ICAO terminology, editorial conventions, and desktop publishing techniques and software, achieving results such as: • Conduct research using relevant on-line or printed resources including the UN Editorial Manual, language and reference resources, ICAOTERM, dictionaries, etc. • Carry out editorial directives, incorporating new terminology and following approved linguistic guidelines, as required. • Participate in software training courses when available, seeking solutions to software issues by consultation or research. Function 6 (incl. Expected results) Performs other related duties, as assigned.

Competencies

Professionalism: Knowledge of ICAO functions and publications, and of ICAO procedures, practices, and interactions with outside bodies. Knowledge of typographical rules and trends, desktop publishing applications for editorial work, as well as typesetting and text processing techniques. Knowledge of editorial protocols enabling discussion of linguistic/editorial matters with originators, translators/revisers and colleagues. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style, and format to match the audience; demonstrates openness in sharing information and keeping people informed. Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Client Orientation: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. Technological Awareness: Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Education

CEGEP diploma (or equivalent) preferably with specialization in languages.

Job - Specific Qualification

Not available.

Work Experience

A minimum of seven (7) years’ experience in technical editing and document production is required. Experience in editing, proofreading and page mark-up is required. Experience with graphic design software such as InDesign and/or Illustrator is desirable. Experience of ICAO Operations and Publications is desirable. Experience working collaboratively with colleagues in the context of complicated processes with high levels of production is desirable

Languages

Essential Excellent command of English as the mother tongue or the language used for the purpose of education with a sound knowledge of grammar, syntax and spelling and punctuation. Desirable A working knowledge of any other language of the Organization (Arabic, Chinese, French, Russian, Spanish).

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

It should be noted that this post is to be filled on a fixed-term basis for an initial period of three years. Please note that this post is restricted to internal candidates. Also note that this is a locally-recruited post and restricted to Canadian Citizens and Permanent Residents of Canada.

United Nations Considerations

In accordance with ICAO Staff Regulations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard shall be paid to the importance of recruiting staff on as wide a geographical basis as possible and ensuring equal gender representation. Subject to the foregoing, selection of staff members shall be made without distinction as to race, sex or religion, nor shall there be any discrimination on account of any disability of a candidate who meets the qualifications required to perform the tasks. Unless otherwise permitted under the ICAO Staff Regulations, appointment and promotion of staff members shall be made on a competitive basis. Candidates will not be considered for employment with ICAO if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Applicants are urged to follow carefully all instructions available in the online recruitment platform, Inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the Inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in Inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised in Inspira will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

ICAO does NOT charge any fees or request money from candidates at any stage of the recruitment process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ICAO are fraudulent and should be disregarded.

Potential interview questions