SENIOR ADMINISTRATIVE OFFICER

Contract

This is a P-5 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 10 years of experience, depending on education.

Salary

The salary for this job should be between 110,869 USD and 138,944 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Org. Setting and Reporting The United Nations Global Service Centre (UNGSC) provides critical logistics, geospatial, information and telecommunications technologies services as well as training to peacekeeping and special political missions around the world. For further information, please visit www.ungsc.org.

This position is located in the Central Service of the United Nations Global Service Centre (UNGSC) in Brindisi, Italy. The incumbent reports to the Director of the Global Service Centre and provides support in planning, organizing, implementing, managing and overseeing the administrative activities of the UNGSC.

Responsibilities The Senior Administrative Officer manages the general administration of both locations (Brindisi, Italy, and Valencia, Spain), including human resources, financial resources, procurement, and matters pertaining to occupational safety and health, conference and learning activities, safety and security, property control and inventory and campus support.

Within delegated authority, the incumbent will: - Act as advisor and ensure development, preparation, coordination and monitoring of work plans, strategies and programmes for the administrative activities of the UNGSC and take the lead in securing the required human and financial resources; - Carry out administrative tasks necessary for the functioning of the Central Service, including preparation of budgets, assigning and monitoring performance parameters and critical indicators, reporting on budget/programme performance, preparation of inputs for results-based budgeting, evaluation of staff performance (e-Performance), interviews of candidates for job openings and evaluation of candidates; - Optimize process, policy, and system for the operations of the Central Service as required; - Plan and forecast the personnel, financial and logistical requirements of the UNGSC; - Exercise budgetary and administrative control; certify mission expenditures in line with the the delegated authority granted by the UN Controller and report on all administrative, logistical and financial matters; - Draft guidelines, reports and correspondence on a wide range of issues and ensure that all relevant rules and regulations and policies are adhered to; - Provide advice and assist supervisors in areas of problem solving and dealing with ad-hoc issues that arise and undertake tasks and special projects, as required; - Maintain direct liaison with the Resident and External Auditors; - Review all audit observations submitted and draft appropriate responses in consultation with the Director; - Maintain dialogue with the Tenant Units; - Represent the UNGSC at meetings with other UN entities and liaise with relevant counterparts at UNHQs, within the UNGSC and with local authorities on administrative issues and activities; - Investigate and prepare all relevant documentation for appeals to the Administrative Tribunal; - Represent the Director at various standing Boards and Committees; - Perform other duties as assigned.

Competencies Professionalism: Knowledge of administration including approaches and techniques to address and advise on highly sensitive complex problems with multiple clients and a wide range of needs. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing. Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed. Accountability: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. Managing performance: Delegates the appropriate responsibility, accountability and decisionmaking authority. Makes sure that roles, responsibilities and reporting lines are clear to each staff member. Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills. Monitors progress against milestones and deadlines. Regularly discusses performance and provides feedback and coaching to staff. Encourages risk-taking and supports creativity and initiative. Actively supports the development and career aspirations of staff. Appraises performance fairly. Building trust: Provides an environment in which others can talk and act without fear of repercussion. Manages in a deliberate and predictable way. Operates with transparency; has no hidden agenda. Places confidence in colleagues, staff members and clients. Gives proper credit to others. Follows through on agreed upon actions. Treats sensitive or confidential information appropriately.

Education Advanced university degree (Master's degree or equivalent) in business or public administration, human resources management, finance, accounting or a related field is required. A first-level university degree with two additional years of qualifying experience may be accepted in lieu of an advanced university degree.

Work Experience A minimum of 10 years of progressively responsible experience in human resources, budget, finance or general administration is required. Experience in handling complex organizational issues at the international level is desirable. Experience in supervising and managing a large number of staff across a large number of teams is desirable. Hands-on experience with United Nations or a similar international organization in administrative/financial policies and practices is desirable.

Languages English and French are the working languages of the United Nations Secretariat. For the advertised post, fluency in English (both oral and written) is required. Knowledge of another official UN language is desirable.

Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

Staff members of the United Nations Secretariat must fulfil the lateral move requirements to be eligible to apply for this vacancy. Staff members are requested to indicate all qualifying lateral moves in their Personal History Profile (PHP) and cover letter.

Extension of the appointment is subject to extension of the mandate and/or the availability of the funds.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.