Senior Administrative and Finance Associate

Contract

This is a G-7 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 7 years of experience, depending on education. More about G-7 contracts.

OBJECTIVES OF THE PROGRAMME

To support Pacific Island Countries and Areas (PICs) in the implementation of WHO collaborative programmes; to provide support for managers and staff to fully assume their responsibilities in the Global Management System (GSM) environment and to ensure compliance with organizational policies, procedures, rules and regulations on all administrative and financial matters and transactions in the context of an enterprise resource Planning (ERP) system.

DESCRIPTION OF DUTIES

1) Assist in the operation of the imprest accounts by arranging payments, reconciling statements and preparing vouchers, monthly and annual returns and related correspondence and documentation;

2) Arrange payments to short-term consultants, fellows, Special Services Agreements and temporary advisers;

3) Arrange financial transfers to CLO offices, supervise all imprest payments through cash oronline banking system, ensuring accuracy and conformity with established WHO procedures;

4) Maintain all relevant financial records of accounts for which responsibility is assigned;

5) Responsible for the monthly and year-end financial processes, submission and entering of relevant data in GSM, including imprest and petty cash transactions, bank reconciliations, etc.;

6) Keep abreast of all developments in WHO rules, regulations, policies, procedures and systems related to the areas of work. Ensure that relevant changes are disseminated to appropriate stakeholders. Support the continuous improvement of rules and regulations around areas of work through identification of current and emerging issues and make recommendations to the PAO on the development and enhancement of policies, procedures, guidelines, tools to manage issues.

7) Assists in the recruitment of locally-recruited support staff by evaluating applications, arranges schedules of qualifying entry tests, conduct preliminary interviews and ensure relevant administrative formalities are complete.

8) Advise and assist staff on various financial processes, controls and operations in the GSM environment in the areas of work; Respond to queries and correspondences on areas of work as required.

9) Participate in the briefing, orientation and training of locally-recruited staff;

10) Ensure administrative and logistic arrangements of WHO-sponsored workshops/meetings or seminars held in Fiji and other South Pacific countries. Provides administrative support to CLOs, as and when required;

11) Prepare correspondences, reports, statistics, etc., as required, on general administrative or specialized tasks within assigned area of responsibility;

12) In the absence of the PAO, provide assistance in the administration of day-to-day routine operations of the office; and

13) Perform other related duties as and may be required.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary school education with combined with a diploma or equivalent technical training or commercial education with specialization in accounting, budgeting or finance. Desirable: University degree in accounting or finance will be an advantage.

Experience

Essential: Minimum of ten years' working experience with at least six years of progressive experience in administrative, finance, budgeting and/or accounting or related duties/ activities. Desirable: Previous experience in an international organization an advantage.

Skills

Thorough knowledge of office procedures and ability to acquire quickly knowledge of WHO procedures, rules and regulations. Good computer skills including spreadsheets and ability to adapt to various software applications, including on-line banking and Oracle-based applications. Abiltiy to analyse and interpret source documentation and data. Ability to draft correspondence and prepare documentation and reports concisely and accurately. Ability to conceptualize and carry out tasks with little supervision; to provide financial analytical reports, using appropriate software; to interpret financial rules and regulations. Ability to work harmoniously as a member of a team, adapt to diverse cultural and educational backgrounds and maintain high standards of personal conduct.

WHO Competencies

Teamwork Respecting and promoting individual and cultural differences Communication Producing results Moving forward in a changing environment

Use of Language Skills

Essential: Expert knowledge of English.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at FJD 53,882 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level
• Only candidates under serious consideration will be contacted.
• A written test and/or an asynchronous video assessment may be used as a form of screening.
• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.
• The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply.
• Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int
• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• For information on WHO's operations please visit: http://www.who.int.
• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.
• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.
• Please note that WHO's contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at [email protected].
• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
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