Secretary of Committee

Contract

This is a P-4 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 7 years of experience, depending on education.

Salary

The salary for this job should be between 171,387 USD and 220,969 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Org. Setting and Reporting This position is located in the Secretariat of the Headquarters Committee on Contracts (HCC) and the Headquarters Property Survey Board (HPSB) within the Office of the USG, DMSPC. The HCC is established in accordance with Financial Rule 105.13 and renders written advice, to the ASG, OSCM as well as Officials with delegated authority in Entities away from Headquarters, on procurement actions leading to contract awards. The HPSB is established in accordance with Financial Rule 105.22, and renders written advice to the USG, DMSPC, as well as Officials with delegated authority in Entities away from Headquarters on loss, damage or other discrepancy regarding the property of the United Nations. The incumbent reports to the Deputy Chair and the Chair of Headquarters Committee on Contracts and Headquarters Property Survey Board.

Responsibilities I. Headquarters Committee on Contracts a) Writes the minutes of HCC meetings which involve the review of proposed procurement awards (over $4.1 billion in 2006), and which include-the Committee's recommendations based on the Financial Regulations and Rules for approval by the Controller. The minutes should be clear, objective and provide an accurate reflection of the Committee's deliberations. b) Attends meetings of the HCC and accurately records all discussions and decisions. During meetings provides clarification on policies when requested. c) Pre-screens, analyses and verifies all presentations to the HCC of proposed contracts for completeness of required information, accuracy of financial details, and secures additional information/clarification from originating offices to ensure compliance with prescribed regulations, rules and instructions. Researches past records for precedents or reference materials. d) Organizes emergency and special meetings of the HCC to deal with urgent procurement requirements and, when necessary, arranges telephonic deliberations to render swift recommendations and obtains expedited approvals by the Controller. e) Assists the Chairman in preparing presentations on the role of the review committee using available technology tools (PowerPoint). Also prepares own PowerPoint presentations for training to Chief Procurement Officers, members of LCCs, and counterparts in the LCCs and HPSBs. f) Represents the Chairman at discussions and briefings on proposed amendments/modifications to the Procurement Manual, e.g., the development of procedures for Best Value Analysis. g) Assists the Chairman in drafting reports for presentation to intergovernmental bodies, such as the Advisory Committee on Administrative and Budgetary Questions and Fifth Committee, as appropriate. Other: h) Communicates procurement award decisions to submitting offices. i) Produces statistical reports on contracts submitted and considered by the Committee, the values involved, timelines for processing, and other relevant information as requested by the Chairman, Senior Management or Member States. j) Reviews procurement actions taken by UN entities (UNFCCC, etc.) having their own Committees on Contracts to determine if their actions comply with their delegation of authority, the UN Financial Regulations and Rules, established procurement procedures amplified in the Procurement Manual, and advises the Chairman of any deficiencies in the award recommendations. k) Reviews memberships of LCCs and LPSBs at peacekeeping missions and economic commissions to ensure there are no conflicts of interest. l) Under the Chairman's authority, acts as the focal point in responding to queries from Internal and External Auditors and also meets with them when required. m) Advises or executes ad hoc assignments as may be entrusted upon him by the Chairman, such as special reviews of complex, expensive requirements to identify and "flag" areas of concern to the Chairman's attention.

II. Headquarters Property Survey Board (HPSB) a) Proposes, for the Board's review and approval, appropriate course of action to be taken on shortages and overages of and damages to supplies, equipment or other property. Proposes the method of disposal of property which becomes surplus to operating requirements or unserviceable through obsolescence or normal wear and tear, based on the circumstances of each irregularity, the applicable financial regulations and rules, directives and precedents. Indicates the degree of responsibility, if any, attaching to any staff member as a result of property loss or damage. b) Attends HPSB meetings and substantiates reasons or provides justification for proposed actions as necessary. Writes the recommendations of the Board for the approval of the Controller and the Under Secretary-General. c) Receives notifications of property irregularities and analyses the cases for completeness of required information and accuracy of financial details. Decides if additional information/clarification from originating offices is required. Researches past records for precedents or reference materials. d) Arranges for the Controller's final write-off of losses and assessment of surcharges under Financial Rule 105.21(a) and communicates decisions to submitting offices. e) Assists the Chairman in the preparation and control of appropriate instruments of delegation of authority for LPSBs at various regional offices and peacekeeping missions on behalf of the Controller and the USG/DM. f) Compiles reports on property write-off at Headquarters and UN overseas offices for annual submission to OPPBA. g) Under the Chairman's authority, acts as the focal point in responding to queries from Internal and External Auditors and also meets with them when required. h) Provides information to the Internal and External Auditors. i) Participates in the working-level panel on Property Inventory Management.

Competencies Professionalism: Knowledge of public procurement processes and procedures and contract review process. Ability to identify issues, formulate opinions, draw conclusions and make recommendations. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education Advanced university degree (Master's degree or equivalent) in public or business administration, law, finance, auditing or related discipline is required. A first-level university degree (Bachelor's degree or equivalent) in the specified fields of studies with two additional years of relevant work experience may be accepted in lieu of the advanced university degree. Additional study/training in public procurement & auditing is desirable.

Work Experience A minimum of seven years of progressively responsible experience in business administration, public administration, procurement, law, finance or related field is required.

Experience working with public procurement processes and procedures within a government or within an international organization such as the United Nations or similar organization is required.

Experience in drafting complex reports and meeting minutes is required.

Experience in supporting compliance bodies or processes within a government or within an international organization such as the United Nations or similar international organization is desirable.

Experience with the UN or government or international organization's Financial Regulations and Rules, policies, practices and procedures relating to procurement is desirable.

Experience with the UN or government or international organization's Financial Regulations and Rules, policies, practices and procedures relating to property management is desirable.

Languages English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Fluency in French is desirable. Knowledge of another official United Nations language is an advantage.

Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice This position is temporarily available until 14 September 2024. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

While this temporary job opening may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.

This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.

Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

Pursuant to section 7.11 of ST/AI/2012/2/Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.