Danish Refugee Council, one of the world’s leading humanitarian NGOs working in 40 countries worldwide and has been operating in Ukraine since 2014. With the outbreak of the current phase of the conflict in February 2022, DRC has shifted its programming to emergency response to meet the urgent needs of conflict-affected population and is currently undergoing a significant scale up in operations to meet the need. Current DRC programming is focusing on protection activities, Multipurpose Cash Assistance (MPCA), NFI and Food distributions, Shelter & WASH interventions, Economic Recovery, Humanitarian Demining and Explosive Ordnance Risk Education in 5 offices across the country. Currently undergoing a period of growth as an organization, DRC is currently looking for a Safety Assistant to be based in Mykolaiv.

DRC is committed to a diverse workforce and candidates from backgrounds not traditionally represented in Safety and Security are strongly encouraged to apply as there will be on the job training.

Overall purpose of the role

Assists in the development and implementation of DRC safety risk management systems, including policies, plans and procedures in areas of operation
Provide administrative assistance and technical support and ensure that programs and projects activities are implemented in a secure, safe and effective manner

Geographic scope: Mykolaiv

This role focuses on the Mykolaiv Area office and ensures compliance with DRC procedures and guidelines to support office operations. The position contributes to developing base strategies translated into action plans and daily tasks.

Primary responsibilities

Support the program teams to ensure that project activities are implemented in a secure, safe and effective manner, primarily through the procurement of safety items under the direction of technical specialists.
Implement improvements to the Minimum Operating Safety Standards (MOSS) under the direction of technical specialists.
Attend regular briefings and context updates.
Monitor staff movements and report irregularities to the appropriate focal point.
Ensure that appropriate access controls are in place for all DRC facilities.
Proofread translated Standard Operating Procedures (SOP), Contingency Plans (CP), threat assessments, and other documents to ensure translations have been completed to the required standard.
Update security phone trees and maintain staff contact information.
Assist in implementing DRC safety policies, protocols, and procedures under technical supervision.
Oversea the procurement / issuing of safety and protective equipment under technical instruction.
Track the location of DRC safety assets including, but not limited to, PPE, communications equipment, first aid kits, and so on.
Monitor risks including, but not limited to, the DRC traffic light system and alert relevant parties in case of an emergency with relevant, compassionate and clear advice.
Maintain relevant safety documentation, data and records for the areas of concern under technical guidance.
Any other duties related to the nature of the job as directed by the supervisor.

Responsibilities following training period

Assists in the implementation of DRC safety risk management systems (SRMS) under technical supervision.
Monitor information networks and update the ‘Traffic Light System’ accordingly.
Proactively monitor the MOSS and recommend improvements/implement basic changes.
Deliver briefings and context updates to the Safety Team.
Communicate Standard Operating Procedures (SOP), Contingency Plans (CP), threat assessments, and other safety policies to staff whose first language is not English with the support of technical specialists.
Assess potential impacts of the evolving context on DRCs programmatic activities.
Establish a network of local contacts to develop a nuanced understanding of the context.
Support in site safety assessments and identify new office spaces, guesthouses, warehouses, and other sites as required. This can include regular safety audits, such as checking fire extinguishers, safe room supplies, first aid kits, emergency communication equipment, and physical security elements (MOSS), and so on.
Support in the completion of Safety Risk Assessments (SRAs).
Deliver Pre/Post Arrival Briefs to incoming staff (national and international).
Support incident response – particularly IMT and CMT.
Support in the management of the DRC safety information portal (SharePoint) ensuring that it is up to date, relevant and accessible to a range of users.
Any other duties related to the nature of the job as directed by the supervisor.

Experience and competencies

Essential:

Willing to learn
Good sense of humour
Team player
Emotional intelligence
Collaborative but with the ability to work independently
An interest in politics and a keen understanding of the current situation in Ukraine
An ability to communicate information to a range of audiences
An understanding of personal limitations and areas for personal development
Driven, dedicated and proactive
2 - 4 years professional experience
Excellent skills in MS Office
An interest in NGO operations and a desire to progress in the field of NGO safety

Desirable:

Experience in security operations
Experience working in multicultural settings
Experience with information gathering
Experience working in hostile or hazardous environments
Bachelors degree in a Social Science

We offer

A supportive working environment with a commitment to staff development
Contract length: 3 months renewable depending on performance and funding
Employment band: I
Duty Station: Mykolaiv
Start date: As soon as possible
Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for national staff
Medical and Health Insurance

Application process: All applicants must upload a cover letter and an updated CV (no longer than four pages in English).

Applications sent by email will not be considered.

Closing date for applications: 15 June 2023

We reserve the right to conduct further interviews before the deadline for submission of applications.

For further information about the Danish Refugee Council, please consult our website drc.ngo

Apply now

Potential interview questions

Can you describe a time when you had to manage a safety issue in a team?	This question assesses your experience with safety management and teamwork under pressure.	Provide a specific example highlighting your role in the situation and the outcome.
How do you stay informed about local and international safety concerns?	This question explores your research skills and ability to stay updated on safety-related information.	Pro members can see the explanation.

Added 3 years ago - Updated 1 year ago - Source: drc.ngo