Roving HR Officer (Afghan National Only)

Job Description

- Recruitment –posting of job advertise receiving, sorting applications, arrangements for interviews and preparation of contracts for newly recruited national staff. - Analyze the positions; preparing the Job Descriptions, Job Classifications and Job Evaluations before posting the job. - Responsible for the office notice boards, positing of information, clearing old information, proper arrangement. - Collecting the applications, screening the applications, preparing the long-list & short-list and schedule the interviews. - Participate and lead the recruiting and selection process and recommend the talent and potential job candidates - Conduct the salary negotiation with the selected candidates in accordance to the salary scale. - Conduct strong background check for newly hired employees with their current and previous employers and ensure to hire a right person for the right job. - Issuing the employment offer and contract and ensure the employees receive a copy of that. - Complete and maintaining the HR files - Responsible for arranging orientation to newly hired employees - Conduct briefing and orientation to the newly hired employees regarding their role & responsibilities and rule & regulation of the IRC Policy. - Liaise with selected local Medias for all IRC Afghanistan vacancy advertisements. - Assist HR Manager in the preparation of payroll for national staff. - Maintaining personnel files. Insure all relevant documents are filed and exist in personal files for Kabul office. Advice field based Administration Officer to maintenance personnel files for their field offices. - Ensure the employees personnel information is kept secure and confidential - Ensure all the audit required documents are available in personnel files - Responsible for receiving field offices request and processing those requests. - Responsible for updating HRIS (Human Resources Information System) database and all other HR related tracking forms. - Maintain files for all terminated staff. Ensure that files for all terminated staff from all sites are forwarded to Kabul. - Update vacancy tracking list. - Prepare monthly insurance list. - Providing advice and assistance for national staff regarding policy implementation if required. - Assist HR Manager to monitor national personnel budget lines for IRC Afghanistan - Attend and participate in trainings identified/organized by my supervisor. - Follow any new procedures and guidelines designated in circulars from Country Director. - To report any violations of the IRC Mandatory Reporting Policies - To assist where necessary in undertaking activities that aim to prevent the occurrence of sexual abuse and exploitation of refugees by IRC and other humanitarian workers. - support leave taken / absence for: Annual Leave, Sick Leave, Maternity Leave, comp time To keep update leave record for National staff and keep update the recording it on monthly basis - Make sure the newly hired employees are registered with the e-attendance system (Finger Print Machine) - Prepare and review the employee monthly timesheets - Keep and collect the expect leave record and timesheets - Tracking the national staff leave records and notifying Kabul based staff of the status of their accrued used and unused annual leave and sick leave days. - Keep truck of employee’s probationary and annual completion dates. - Responsible to bring the issue to the attention of the supervisors to appraise their staff performance during their probationary and annual anniversaries. - Issuing the employment confirmation and contract extension letters to the employees after appraisal. - Carries out other duties as assigned by my supervisor.

Qualifications

- Bachelor in Business Administration, Economics or relevant with 3 to 5 years relevant experience - Proven experience in Personnel Management - Excellent English and Dari/Pashtu - Must have computer skills. - Experience in working with international NGOs - Good organizational, diplomatic and reporting skills - Ability to work under pressure. - Excellent cross-cultural skills - Prior experience working in a multi-cultural environment is an added advantage.