Roster: Human Resources Assistant (SSA5) Damascus VA007-2024

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance. WFP encourages qualified female applicants and people with disabilities to apply. Specifically for people with disabilities, WFP will ensure that reasonable accommodation measures are be provided upon request.

DEADLINE FOR APPLICATIONS

All applications should be received no later than 14 Mar, 2024.

TYPE OF CONTRACT / DURATION

Contract Type & Level: SSA5

Duration: Initial period of 3 months with possible extension to 6 months

Duty Station: Damascus

Number of required employees: Roster

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

BACKGROUND AND PURPOSE OF THE ASSIGNMENT

The Human Resources Unit is launching a roster of HR Assistants (SSA5) to primarily support the HR Talent Acquisition team in implementing the recruitment-related recommendations of the organizational alignment. The position will have a duration of three (3) months to six (6) months. Incumbents are expected to take responsibility for the full range of HR activities within recruitment processes. The position will also support the HR Operations teams on a range of activities related to entitlements and contract management as needed. The position will require strong understanding of recruitment practices and corporate standard guidelines and processes. Incumbents should be able to recommend a course of action within their area of expertise and may provide guidance to other staff.

JOB PURPOSE

To perform a range of HR tasks to support accurate implementation of WFP policies and procedures and facilitate the effective functioning of a client-focused and strategy-oriented HR services. The HR Assistant (SSA5) position is based in Damascus, is part of the Talent Acquisition Team and reports to the HR Officer. The position is based in Damascus.

ACCOUNTABILITIES / RESPONSIBILITIES

1. Provide support on all recruitment matters including and not limited to: creation of job requisitions, longlisting, preparation and setting up of written assessments, preparation, scheduling and attendance during interviews, drafting of selection reports, and candidate reference checks.
2. Provide assistance on general recruitment related queries and follow up actions, to ensure consistent and high-quality HR services are delivered to stakeholders and candidates.
3. Liaise with other internal units/offices on recruitment related matters and provide necessary information in order to enable timely HR services.
4. Contribute to ensuring that recruitment principles are permanently upheld.
5. Extract and compile HR metrics on staff recruitment and selection as part of the implementation phase of the organizational alignment to support analysis and reporting needs.
6. Maintain confidential recruitment records, databases and archives, to ensure data and files are accurately stored and updated in compliance with the established standards. Ensure timeliness and accuracy of updates to facilitate preparation of HR metrics & statistics on progresses.
7. Support in the drafting of HR documentation - technical and for communication purposes - ensuring accuracy and meeting established deadlines.
8. Support HR Operations in defining entitlements for changes of positions, separation and in drafting letters and communications related to the implementation of the organisational alignment.
9. Other duties as required.

QUALIFICATIONS AND EXPERIENCE REQUIRED

Education: Completion of secondary school education. A post-secondary certificate in Human Resources is desirable.

Experience: At least five (5) years of relevant work experience in Human Resources with a specific focus in talent acquisition practices. Other relevant experience in different areas of Human Resources (i.e., payroll, HR data analysis, benefits and entitlements, training etc.) is an asset.

Languages: Fluency in written and spoken English and Arabic.

KNOWLEDGE AND SKILLS

• Thorough knowledge in talent acquisition/ recruitment, sourcing of candidates, and general recruitment practices.
• Demonstrable research, analytical, writing and communication skills.
• Team playing and adaptability
• Capacity to balance competing priorities and deadlines and work under pressure.
• Ability to work in a multicultural environment.
• Knowledge of HR frameworks in UN or WFP is an asset.

TERMS AND CONDITIONS

Please upload your professional CV in English in PDF format making sure to include the following in terms of “Experience”:

• Company/Organization name and scope of work of the organization.
• Exact Position Title
• Contract type: part-time, full-time, volunteer, consultant, or freelancer.
• Start and End date of Employment for each position: From (dd/mm/yyyy)to(dd/mm/yyyy)
• Responsibilities: To mention the main responsibilities that highlight your gained skills and experience.
• A proof of your experience will be required in the final stage of recruitment.

Only shortlisted candidates will be invited to the next stage of the selection process. Candidates must get an auto confirmation email once application is submitted.

HOW TO APPLY

If any of the below links do not work by clicking on it, please copy and paste it in the browser address bar. Please ensure that your VPN is connected before clicking on the link below.

Internal candidates

https://performancemanager5.successfactors.eu/sf/jobreq?jobId=831832&company=C0000168410P

External candidates

https://career5.successfactors.eu/sfcareer/jobreqcareer?jobId=831832&company=C0000168410P

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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.