Roster Call for Temporary Appointments: HR Assistants (HR Administration), GS-5, Global Shared Services Centre, Budapest, Hungary

Mid Senior Admin Human Resources

Overview

Provide administrative support in HR processes for UNICEF.

You have:

• Completion of secondary education (high school diploma) is a minimum requirement
• Five (5) years of relevant work experience in Human resources is required
• A completed university degree from an accredited institution will be counted as four (4) years towards the minimum work experience requirements
• Working knowledge of the Microsoft Suite of Products (MS Word, MS Excel and MS PowerPoint) is required
• Fluency in English (verbal and written) is required
• Knowledge of UN and UNICEF'S rules, regulations and procedures is an asset

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education. More about G-5 contracts.

Remark: The present announcement is for temporary appointments with various durations (3-6 months with possibility of extension).

Anticipated start date: ASAP

UNICEF works in 190 countries and territories to protect the rights of every child. UNICEF has spent 70 years working to improve the lives of children and their families. Defending children's rights throughout their lives requires a global presence, aiming to produce results and understand their effects. UNICEF believes all children have a right to survive, thrive and fulfill their potential – to the benefit of a better world.

UNICEF's Global Shared Services Centre (GSSC) in Budapest, Hungary supports UNICEF operations globally in the areas of Finance, Human Resources, Payroll and Information Technology.

How can you make a difference?

UNICEF is seeking candidates to temporarily support the Human Resources Section in the function of Human Resources Assistants at the GS-5 level in the Global Shared Services Centre in Budapest, Hungary.

The present announcement is for temporary appointments with various durations (3-6 months with possibility of extension).

Anticipated start date: ASAP

This will involve:

Human Resources Assistants provide support within the GSSC by maintaining and monitoring reports and ensuring that timely action is taken on status of entitlements and allowances for staff members in accordance with UN Staff Rules and Regulations and UNICEF's policies and procedures. These roles perform a variety of administrative duties supporting the On-boarding, Maintenance and Off-boarding processes of UNICEF staff members.

Monitor UNICEF staff personnel records

• Perform necessary administrative actions on contractual status, entitlements, mobility and hardship allowances.
• Maintain staff entitlements and profiles in SAP-HR
• Draft correspondence to follow up on staff contractual status and request recommendations

Maintain electronic reporting system for Human Resources Processes

Ensure timely and accurate execution of administrative actions

• Update reporting system with status changes (e.g. contractual status, marriage status)
• Responsible for understanding changes in policy procedures
• Review policy and participate in GSSC staff meetings to keep informed of changes
• Ensure appropriate action is taken in accordance with policy changes

Prepare and initiate major Human Resources documents

• Create employment verification letters
• Complete background work for Disability and Worker's Compensation claims for submission to appropriate departments

As an advocate for every child, you will have…

• Completion of secondary education (high school diploma) is a minimum requirement
• University level courses in Human Resources and Business Administration are desirable
• Five (5) years of relevant work experience in Human resources is required. A completed university degree from an accredited institution will be counted as four (4) years towards the minimum work experience requirements
• Previous hands-on experience in planning, organizing and delivering administrative support services is highly desirable
• Working knowledge of the Microsoft Suite of Products (MS Word, MS Excel and MS PowerPoint) is required
• Work experience with a development organization is an asset
• Knowledge of UN and UNICEF'S rules, regulations and procedures is an asset
• Fluency in English (verbal and written) is required. Knowledge of an additional UN Language (Arabic, Chinese, French, Russian, Spanish) is a strong asset
• Non - Hungarian citizens must be in possession of a work permit (not related to studies, job seeking or current employer) or be nationals of EU countries

Please note that General Service (GS) staff are locally recruited staff and therefore, candidates are personally responsible for any travel and accommodation arrangements.

UNICEF does not facilitate MFA accreditation for locally recruited staff.

The hiring manager may apply other criteria within the context of the job requirement, beyond the minimum requisites for shortlisting.

For every Child, you demonstrate…

UNICEF’s core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.

View our competency framework at: http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

Apply now

Potential interview questions

Added 4 years ago - Updated 1 year ago - Source: unicef.org